C‑Suite Executive Assistant – Onsite (San Jose) – Mandarin/Cantonese

Mason & Blair, LLC; San Jose (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Mason & Blair, LLC, a premier Bay Area accounting and finance search firm, seeks an Executive Assistant to support the CEO and other C-level leaders. This onsite role in San Jose requires you to manage calendars, coordinate communications, prepare materials, and handle confidential information with discretion.

You will act as a gatekeeper, problem-solver, and primary point of contact, ensuring executives' time is optimized and operations run smoothly in a fast-paced, multinational environment.

Qualifications

• Minimum of 4+ years as an Executive Assistant supporting C-level executives.
• Bachelor's degree preferred, or equivalent practical experience.
• Ability to speak, read, and write bilingual in Mandarin or Cantonese Chinese is required.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Superior written and verbal communication skills, with a strong command of grammar and punctuation.
• Advanced proficiency in Microsoft Office Suite and Google Workspace; video conferencing platforms.

Responsibilities

• Provide high-level administrative support to senior executives, typically the CEO or other C-suite leaders.
• Manage calendars, coordinate communications, prepare materials, and handle confidential information with discretion.
• Act as gatekeeper and primary point of contact to ensure executives' time is optimized and operations run smoothly.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Google Workspace

Video conferencing platforms

Job description

Mason & Blair, LLC, a premier Bay Area accounting and finance search firm, seeks an Executive Assistant to support the CEO and other C-level leaders. This onsite role in San Jose requires you to manage calendars, coordinate communications, prepare materials, and handle confidential information with discretion.

You will act as a gatekeeper, problem-solver, and primary point of contact, ensuring executives' time is optimized and operations run smoothly in a fast-paced, multinational environment.