C-Suite Executive Assistant

Covista; Chicago (IL); On-site; USD 61,000 - 73,000; Full time

Benefits offered by this job

Health insurance

401k match

Paid vacation

Job summary

Covista, headquartered in Chicago, IL, seeks an Executive Assistant to support C-Suite leaders in a fast-paced, in‑office environment. The role emphasizes discretion, strategic calendar management, and high‑level coordination, with an integrated Executive Assistant network for alignment across leadership priorities.

The position operates with four in‑office days per week, fostering collaboration, efficiency, and proactive problem‑solving in a dynamic healthcare education-focused company.

Qualifications

• 8+ years supporting senior executives, including C-Suite.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
• Experience with AI tools preferred.

Responsibilities

• Serve as proactive thought partner to C-Suite executives, prioritizing requests and managing executive time.
• Maintain calendar, travel, and meeting preparation.
• Realign calendars to evolving priorities and high-impact work.
• Synthesize information across meetings and initiatives for preparedness.
• Identify gaps, risks, and escalate as needed.
• Coordinate with internal and external stakeholders with discretion.
• Prepare executive-level materials and presentations for senior stakeholders and the Board.
• Support meetings and cross-functional initiatives with strong coordination.

Skills

Discretion

Calendar mgmt

Executive presence

Problem solving

Tools

AI tools

Job description

• Department: Administrative & Business Support

Company Description

Covista (NYSE: CVSA) is America's largest healthcare educator, serving 100,000 students and supported by a community of 400,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University. Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers. We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. For more information, visit covista.com and follow us on LinkedIn , Instagram and YouTube .

Covista's Executive Assistants serve as a trusted partner and extension of the company's C‑Suite leaders, operating at the intersection of execution, prioritization, and sound judgment. This role is critical to enabling executive effectiveness and organizational impact in a fast‑paced, highly dynamic environment.

This position requires a deep understanding of executive priorities, business context, and organizational dynamics. The successful candidate anticipates needs, aligns work to outcomes, and proactively manages competing demands—often in real time. Exceptional professional maturity, discretion, and discernment are essential, as this role regularly handles sensitive information and navigates ambiguity that directly influences business outcomes.

As a smart, highly organized problem‑solver, the Executive Assistant maintains a holistic view of executive time, priorities, and impact—actively shaping, recalibrating, and protecting leadership focus on the highest‑value work. The role demands agility, composure under pressure, and the ability to connect disparate inputs, identify risks and opportunities, and think several steps ahead.

This position is also part of a highly integrated Executive Assistant network, partnering closely with other C‑Suite EAs to ensure alignment, seamless execution, and shared leadership priorities—while exercising strong instincts around when to engage, elevate, or create space for productivity and confidentiality.

In this role, you will:

• Serve as a proactive thought partner to C‑Suite executives, anticipating needs, prioritizing effectively, and exercising sound judgment in managing requests, information, and executive time
• Maintain a strategic, forward‑looking approach to calendaring, travel, and meeting preparation
• Continuously assess and realign executive calendars to reflect evolving priorities and the highest‑impact work
• Synthesize information across meetings, communications, and initiatives to ensure executives are prepared, informed, and focused
• Identify gaps, inefficiencies, and potential risks—and proactively resolve or elevate as appropriate
• Act as a key liaison with internal and external stakeholders, demonstrating professionalism, discretion, and strong executive presence
• Handle highly sensitive and confidential matters with maturity, composure, and discretion
• Prepare, refine, and coordinate executive‑level materials, communications, and presentations for senior stakeholders and the Board
• Support complex meetings, executive sessions, and cross‑functional initiatives with strong coordination, follow‑through, and attention to detail
• Partner closely with the C‑Suite Executive Assistant network to ensure alignment across leadership priorities and schedules
• Contribute to special projects and enterprise‑wide initiatives with a solution‑oriented, agile mindset

Why This Role

This is an opportunity to operate at the heart of Covista's leadership ecosystem—supporting senior executives, influencing outcomes, and helping ensure the organization’s most critical priorities move forward with clarity, efficiency, and impact.

In this role, you will find:

• A mission‑driven organization focused on expanding access to healthcare education, strengthening the healthcare workforce, and improving outcomes
• A high‑impact partnership with a C‑Suite leader, contributing directly to decisions shaping the future of healthcare education
• The opportunity to operate at the center of executive decision‑making and enterprise priorities
• Meaningful exposure to senior leadership, Board‑level work, and cross‑functional initiatives
• A fast‑paced, intellectually engaging environment that values initiative, ownership, sound judgment, and proactive problem‑solving
• Strong opportunity for professional growth, learning, and career development within a high‑performing executive support team

Qualifications

The ideal candidate will bring extensive executive‑level support experience, technical fluency, and a strong foundation of professionalism, including:

• 8+ years of experience supporting senior executives, including C‑Suite leaders
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word
• Experience with AI tools preferred, with the ability to leverage technology to improve efficiency and execution

Critical Capabilities

Success in this role requires a high level of judgment, agility, and executive maturity. Key capabilities include:

• Demonstrated ability to operate with exceptional discretion and confidentiality
• Strong organizational and communication skills, with the ability to synthesize information and prioritize effectively
• Highly intelligent, proactive problem‑solver who can think on their feet
• Exceptional organizational skills with strong attention to detail and follow‑through
• Ability to anticipate needs, connect inputs, and align work to executive and business priorities
• Strong communication skills and executive presence when engaging with senior leaders and stakeholders
• Comfort operating in a fast‑paced, commercially oriented environment
• Agility in navigating ambiguity, shifting priorities, and complex executive dynamics
• Calm, composed, and effective under pressure
• Ability to work independently while contributing to a highly coordinated Executive Assistant network

Location & Working Model

• Primary Location: Covista Headquarters — Chicago, IL
• This is a highly connected, in‑office role. The Executive Assistant is expected to be physically embedded within the organization and actively engaged with Covista Executive Assistant and leadership networks

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $44.12 and $52.94. Actual pay will be adjusted based on job‑related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation