Operations Specialist

SmartRecruiters, Inc.; Lisle (IL); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401k with employer match

Job summary

Covista is seeking an Operations Specialist to support campus expansion efforts in Chicago, IL or Lisle, IL. The role collaborates with cross-functional teams to develop processes, manage activities, and drive operational readiness for growth initiatives.

You will be highly organized, adaptable, and capable of navigating competing priorities while meeting milestones. A Bachelor's degree and 4+ years in operations or PM are required; proficiency with MS Office, Smartsheet, SharePoint, and AI

Qualifications

• Bachelor's degree required.
• 4+ years of experience in business operations or project management.
• Experience with process improvement, coordination and change management preferred.
• Strong teamwork and interpersonal skills; able to interact with all levels and multiple projects.
• Excellent analytical, problem-solving, and written & verbal communication skills.
• Exceptional organization skills; able to manage tasks with minimal guidance.
• Ability to work independently with minimal supervision.
• Proficiency with Microsoft Office Suite required.
• Basic skills/knowledge of Smartsheet, SharePoint, and AI technology preferred.

Responsibilities

• Provide administrative and operational support to the campus expansion team.
• Maintain and update centralized project repositories and trackers; ensure documentation is current and accessible.
• Support development and implementation of operational processes, tools, templates, and governance for campus expansions.
• Assist with operational readiness activities, site visit planning, regulatory research, business licenses, procurement, and facility support.
• Maintain project plans, trackers, timelines, and status reports; document milestones, risks, and actions.
• Leverage project management and reporting tools, including AI-enabled tech, to improve efficiency.
• Coordinate regulatory and licensing activities by tracking deadlines and submissions.
• Develop and maintain stakeholder relationships to support project objectives.
• Perform other duties as assigned and comply with policies.

Skills

Communication

Teamwork

Analytical skills

Organizational skills

Decision making

Independent work

MS Office

Smartsheet

SharePoint

AI technology familiarity

Education

Bachelor's Degree

Tools

Smartsheet

SharePoint

AI technology

Job description

• Department: Sales & Business Development

Company Description

About Covista Covista (NYSE: CVSA) is America's largest healthcare educator, serving 100,000 students and supported by a community of 400,000 alumni across five accredited institutions. Through personalized, tech-enabled education powered by 10,000 faculty and colleagues, Covista expands access to healthcare careers and addresses the U.S. healthcare workforce shortage at scale. Covista is the parent company of American University of the Caribbean School of Medicine, Chamberlain University, Ross University School of Medicine, Ross University School of Veterinary Medicine and Walden University. Our colleagues come from a wide range of backgrounds, business, academia, healthcare, government and nonprofits, and are part of a culture where doing exceptional work and making a meaningful difference for students and society aren't separate goals—they're one and the same. This means creating an environment where colleagues can develop new skills, build careers that match their ambitions and see the tangible impact of their work on healthcare education and workforce development. Colleagues who deliver results and embrace new tools to work smarter are valued for their contributions. But what makes working at Covista distinctive is our impact. Our faculty and colleagues don't just support healthcare education—they shape it. This isn't abstract purpose work. It's solving real problems for real people in real communities while advancing careers. We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment. For more information, visit covista.com and follow us on LinkedIn , Instagram and YouTube .

The Campus Expansion team is seeking an Operations Specialist to support the successful planning, coordination, and execution of campus launches. In this role, you will work closely with cross-functional stakeholders to develop processes, manage project activities, and drive operational readiness across a growing portfolio of organizational growth initiatives.

This is a generalist role that is highly collaborative, providing operational support for our campus implementation, real estate, and project management teams. This position requires someone who is highly organized, adaptable, action-oriented, and capable of navigating competing priorities while maintaining focus on key milestones and deliverables.

This role can be based in our Chicago, IL or Lisle, IL locations.

Responsibilities

• Provide administrative and operational support to the campus expansion team.
• Maintain and update centralized project repositories and trackers, and ensure documentation is current, accurate, and readily accessible to stakeholders.
• Support the development, implementation, and continuous improvement of operational processes, tools, templates, and project governance practices that support campus expansions initiatives.
• Assist campus expansion team with operational readiness activities, site visit planning and coordination, regulatory research, business license applications, procurement & purchase order management, and facility support.
• Maintain project plans, trackers, timelines, and status reports to ensure milestones, dependencies, risks, and action items are accurately documented and communicated.
• Leverage project management and reporting technologies, including AI-enabled tools, to improve operational efficiency.
• Support the coordination of regulatory and licensing activities by tracking deadlines and submission statuses.
• Develop and maintain key stakeholder relationships to support achievement of project objectives.
• Perform other duties as assigned.
• Comply with all policies and procedures.

Qualifications

• Bachelor's Degree required.
• 4+ years of experience in business operations or project management.
• Experience with process improvement, coordination, and change management preferred.
• Strong teamwork and interpersonal skills. Ability to interact with all levels within the organization and work with multiple projects simultaneously.
• Excellent analytical, problem-solving, and written & verbal communication skills.
• Exceptional organization skills; must be able to manage tasks and projects with minimal guidance.
• Ability to work independently and make sound decisions with minimal supervision and direction.
• Proficiency with Microsoft Office Suite required.
• Basic skills/knowledge of Smartsheet, SharePoint, and AI technology preferred.

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $50,000 and $70,000. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits. Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation

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