Buying & Trading Assistant

Tenovus Cancer Care; United States; Hybrid; USD 17,000 - 25,000; Part time

Job summary

Tenovus Cancer Care is recruiting a part-time Buying & Trading Assistant to manage stock across our physical shops and online storefront. You will learn to forecast customer demand, set up products in our systems, and support stock levels while delivering a seamless shopping experience for our customers.

The role involves working about 14 hours per week, with some Fridays, and offers flexible hours including home working options.

Qualifications

• Background in retail administration, buying support, supply chain logistics, or stock control.
• Great with computers and strong administrative skills.
• Experience handling large product data sets and multiple systems.

Responsibilities

• Setting up new products in the ERP/EPOS system with high accuracy.
• Uploading data such as product categories, supplier IDs, costs, prices, PLU and barcodes.
• Managing inventory; removing discontinued items and processing stock intakes.
• Liaising with suppliers and warehouse for specs, lead times, and orders.
• Coordinating shop allocations with the Buying Manager before deliveries.
• Supporting online shop admin and responding to customer inquiries.

Skills

Computers

Administrative

Retail admin

Supply chain

Stock control

Tools

EPOS system

ERP

Job description

the timely purchase, processing, and delivery of stock for both our physical high street shops and grow our future online storefront. Using data as insight for this Buying & Trading role, you'll learn to understand what our customers will want to buy, do the gritty stuff to bring this to life, monitor the results and take pride in a job well done.

This part-time Buying & Trading Assistant role bridges the gap between our suppliers, warehouse, internal departments, and retail branches, ensuring optimal stock levels, competitive pricing, and a seamless shopping experience for our customers.

The Right Stuff!

If you've got the right and essential Buying & Trading Assistant skills, love retail products and keen to make a difference for people affected by cancer we'd want to hear from you.

We operate flexible hours and home working options so the job can work with and around your life. We'd ask you're available to work some of your 14 weekly hours on Fridays and happy to discuss at interview how this could work for you. We're interviewing shortlisted candidates on the 24th November.

System Management & Data Entry

• Setting up new products in our EPR epos system with high accuracy.
• Uploading a variety of data on the system including things like product categories, supplier IDs, costs, retail prices, PLU numbers, and barcodes.
• Managing inventory, including removing discontinued/out-of-stock items and processing new stock intakes.

Supply Chain & Stock Allocation

• Liaising with our suppliers and the Tenovus Cancer Care warehouse to gather necessary product specifications, lead times, images, and order updates.
• Coordinating shop allocations alongside the Buying Manager ahead of scheduled stock deliveries.
• Collaborating with internal finance teams, as well as area management, to ensure feedback is acted upon, and purchase orders are raised on time.
• Resolving discrepancy reports flagged by the physical store locations

Supplier & Store Engagement

• Attending supplier meetings (both in-person and online), capture detailed minutes, note actionable steps, and assist with future product selection.
• Acting as one of the operational contacts for physical store managers regarding New Goods queries.
• Conducting shop visits to help implement visual merchandising and gather feedback directly from retail staff.

Commercial Analysis & Strategy

• Monitoring best-selling lines and proactively submit recommendations for repeat orders and product updates.
• Producing analysis reports regularly to review product and shop performance.

E-Commerce Support

• Supporting the future development of the online shop by assisting with all necessary admin, such as product listings, imagery and category changes.
• Supporting internal and external customer service queries relating to orders, deliveries and products.

Are we talking to you?

The job's well suited to you if you're great at using computers and are a good administrator. You might have a background in retail administration, buying support, supply chain logistics, or stock control that would lend itself to a Buying & Trading Assistant role well.

Being able to use multiple systems and feeling comfortable managing large product data sets would be useful.

It's a busy job that can have many moving parts and deadlines so you're super organised and do great in managing your own time, prioritising and can pivot your attention easily to focus where it's important.

You enjoy working with numbers as well as products, can spot market trends, and know how to put together things like a SWOT analysis and come up with sensible solutions proactively.

It's not just a numbers and computer type of role as much of what you do is interacting with people. You'll engage well communicating on the phone, email and sometimes in person with a variety of people from our teams across Tenovus cancer Care like Marketing, Finance and the Warehouse team as well as our external customers and suppliers.

We're recruiting for an organised, detail-oriented Retail Buying & Trading Assistant to manage the end-to-end admin lifecycle of our "New (Bought-In)" goods. You'll ensure