Buying Operations Coordinator

Printfresh; Philadelphia (Philadelphia County); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

PTO (paid time off)

401(k) plan with company match

Employee discount

Job summary

Printfresh is seeking a Buying Operations Coordinator in our Philadelphia office to support the Head of Production. The role focuses on purchase orders, inventory management, and production timelines, acting as a liaison between internal teams and domestic/international vendors.

This full-time position requires 2+ years in production/operations and strong organizational skills with a sense of urgency. Collaboration with 3PL and logistics will be key to timely product launches.

Qualifications

• 2+ years in production and operations, preferably in fashion or home.
• Familiarity with production cycles, quality control, and fabric/material specifications.
• Proficiency in Google Sheets and Shopify or ability to learn inventory planning tools.
• Strong organizational and multitasking abilities; excellent communication and problem-solving skills with urgency.

Responsibilities

• Write, manage, and track all POs; communicate updates to teams and vendors.
• Coordinate with manufacturers and suppliers to track production timelines and shipments.
• Maintain product data in Shopify and inventory planning systems; manage SKUs and listings.
• Issue SMS POs per production calendar; review TOPs with Design Coordinator; provide vendor feedback on quality.
• Collaborate with internal teams and 3PL warehouse; provide updates on deliveries and launches.

Skills

Google Sheets

Shopify

Tools

Shopify

Job description

Company Overview

Founded in 2016, Printfresh is a majority woman-owned brand creating whimsical sleepwear and lifestyle items inspired by nature, animals, and home décor. Our designs are crafted with care, beginning as gouache paintings before being hand-printed or embroidered on 100% organic cotton by artisan partners in India. We value creativity, sustainability, and a customer-centric approach.

Position Overview

The Buying Operations Coordinator will play a key role in supporting the Head of Production, ensuring the seamless execution of purchase orders, inventory management, and production timelines. Acting as a liaison between internal teams and domestic/international vendors, you'll help keep our operations running smoothly and ensure that every product meets our high-quality standards.

This is a full-time position in our Philadelphia office.

Key Responsibilities

• Purchase Order Management: Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities. Communicate updates to internal and external teams as changes arise
• Vendor and Logistics Coordination: Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery. Collaborate with logistics teams to manage air and ocean deliveries
• Inventory and Data Management: Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels. Set up and update SKUs, product listings, and buy data
• Production and Quality Support: Issue SMS POs according to the production calendar and review TOPs with the Design Coordinator. Provide timely feedback to vendors to maintain quality standardsTeam Collaboration: Partner with internal teams to ensure smooth operations and maintain detailed production schedules. Work closely with the 3PL warehouse, providing regular updates on deliveries and product launches

Requirements

• Experience: 2+ years in production and operations (preferably in fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications
• Skills:
  • Proficiency in Google Sheets, and Shopify (or ability to learn inventory planning tools) preferred
  • Strong organizational and multitasking abilities
  • Excellent communication and problem-solving skills with a sense of urgency
• Attributes: Attention to detail, team-oriented mindset, and adaptability in a fast-paced environment

Benefits

• Health benefits, PTO, and a 401(k) plan with company match
• Employee discount on Printfresh products
• A collaborative, creative office environment with some hybrid flexibility

About Our Culture

At Printfresh, we celebrate creativity, sustainability, and a customer-first mindset. Our core values guide everything we do:

• Do the Right Thing
• Just Say It
• Do What It Takes
• Just Off-Center
• Customer-Centric
• Learning Oriented

If you're a detail-oriented professional with a passion for production and an appreciation for bold, colorful designs, we'd love to hear from you!