Product Development and Production Coordinator

Printfresh; Philadelphia (Philadelphia County); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

PTO and paid holidays

401(k) with company match

Employee discount on all Printfresh产品

Job summary

Printfresh in Philadelphia is seeking a Product Development and Production Coordinator to own PLM data hygiene, line lists, sample-review prep, and clean handoffs, while supporting the day-to-day mechanics of product development and production sourcing. This role keeps design data clean upstream so accurate product information flows to Merchandising, Inventory Planning, Operations, and Marketing.

This is an ideal role for someone building their fashion career who is organized, comfortable with

Qualifications

• Experience in design ops, PLM or product development coordination.
• Strong organizational skills with meticulous data accuracy.
• Proficiency in Excel/Google Sheets and quick learner of new systems.
• Clear written and verbal communication across multiple teams.

Responsibilities

• Own PLM data hygiene, setup line lists, and BOM coordination.
• Coordinate tech packs, costings, and sample tracking through stages.
• Manage vendor communications, RFQs, quotes, and sampling schedules.
• Prepare sample reviews and ensure clean handoffs to design and downstream teams.
• Support compliance labeling, CPSIA tracking, and documentation.

Skills

Design ops

PLM

Product development coordination

Excel/Google Sheets

Data hygiene

Communication

Tools

Fulfil ERP/PLM

Shopify

Job description

The Product Development and Production Coordinator owns the design side of PLM including setup, line lists, sample-review prep, data hygiene, and clean handoffs, while supporting the day-to-day mechanics of product development and production sourcing. Their mission is to keep design data clean and locked upstream so accurate product information flows to every downstream team- which includes Merchandising, Inventory Planning, Operations, and Marketing.

This is an ideal role for someone building their fashion career who is organized, comfortable with data and systems, and eager to learn how a garment goes from sketch to shelf.

This role is performed in-house in our Philadelphia office, M-F.

Responsibilities Will Include

PLM & Data Hygiene

• Collaborate with the product development team and Design Coordinator to build the seasonal allocation file. This includes inputting key details such as final fabric codes, print names, vendor allocations, and retail prices.
• Reconcile this data with the DC to ensure they can successfully generate a BOM file for each style, facilitating accurate integration into the PLM system

Product Development Support

• Development calendar: Maintain the seasonal product development calendar and track key milestones (design handoff, tech-pack completion, sample rounds, PO placement, ex-factory, delivery)
• Sample tracking: Log and track samples through each stage (proto, fit, SMS, TOP), coordinate inbound/outbound sample shipping, and flag late or missing submissions
• Tech packs & BOMs: Coordinate with design coordinators to keep tech packs, bills of materials, and spec sheets updated as revisions come in from design
• Material approvals: Coordinate fabric, trim, lab-dip, and strike-off submissions and route them for approval

Sourcing & Production Support

• Vendor communication: Manage day-to-day vendor correspondence — issue RFQs, chase quotes, and follow up on sample and costing requests
• Costing support: Gather FOB and LDP quotes, build and update cost sheets, and track landed-cost components (freight, duty, Incoterms)
• PO tracking: Track purchase orders from placement through production to ex-factory, monitor work-in-progress, and surface delays early
• Supplier database: Maintain supplier contacts, capabilities, and lead times, and keep supplier naming consistent across records

Reviews, Handoffs & Compliance

• Sample-review prep: Prepare sample reviews so the right information and samples are ready for design decisions
• Clean handoffs: Manage handoffs from design downstream and uphold PLM process standards with Sarah and Taila
• Compliance documentation: Support compliance and labeling — CPSIA tracking labels and test reports for children's products, fiber-content and care labeling, and flammability certificates — kept complete and audit-ready ahead of each production run

Cross-Functional Coordination

• Liaison: Act as connective tissue across design, merchandising, sourcing, QA, and logistics to keep everyone aligned on status
• Standards & rollout: Partner with design, production, and systems stakeholders on PLM rollout and standards
• Meeting prep: Prepare materials for vendor meetings, sourcing trips, and seasonal line reviews

Requirements

• Experience in design ops, product data/PLM, or product-development / production coordination (internships count toward early-career experience)
• Strong organizational skills and meticulous, detail-obsessed attention to accuracy
• Excellent data-hygiene mindset; process-driven and comfortable setting and holding standards
• Proficiency in Excel/Google Sheets and the ability to learn new systems quickly
• Clear written and verbal communication; able to manage many open threads at once across functions
• PLM experience (setup/admin a strong plus)
• Familiarity with tech packs, BOMs, and textile/garment terminology
• Working knowledge of costing concepts (FOB, LDP, IMU) and Incoterms
• Experience with an ERP/PLM (Fulfil or similar) and e-commerce platforms (Shopify)
• Exposure to product compliance (CPSIA, FTC labeling, flammability standards), especially for children's or sleepwear categories

Benefits

• Health and dental insurance
• PTO and paid holidays
• 401(k) with company match
• Employee discount on all Printfresh products

About Our Culture

At Printfresh, we celebrate creativity, sustainability, and a customer-first mindset. Our core values guide everything we do:

• Do the Right Thing
• Just Say It
• Do What It Takes
• Just Off-Center
• Customer-Centric
• Learning Oriented