Buying Operations Coordinator

Socket.dev; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

PTO

401(k) plan with company match

Employee discount

Hybrid work flexibility

Job summary

Printfresh, located in Philadelphia, is hiring a Buying Operations Coordinator to support the Head of Production in PO management, inventory control, and vendor coordination. This full-time role will liaise with domestic and international vendors to ensure on-time delivery and high-quality products.

The ideal candidate has 2+ years of production/operations experience, proficiency in Google Sheets and Shopify, and strong organization and communication skills in a fast-paced environment.

Qualifications

• 2+ years in production and operations (fashion or home) roles preferred.
• Experience with production cycles, quality control, and fabric/material specs.

Responsibilities

• Purchase Order (PO) management: write, track, and update POs with accurate pricing, dates, and quantities.
• Vendor and logistics coordination: liaise with manufacturers and suppliers to monitor timelines and deliveries.
• Inventory and data management: maintain product data in systems, set up SKUs and listings.
• Production and quality support: issue SMS POs and review TOPs to uphold quality standards.
• Team collaboration: work with internal teams and 3PL warehouse to align production schedules.

Skills

Organizational skills

Multitasking

Problem-solving

Communication

Tools

Google Sheets

Shopify

Job description

Company Overview

Founded in 2016, Printfresh is a majority woman-owned brand creating whimsical sleepwear and lifestyle items inspired by nature, animals, and home décor. Our designs are crafted with care, beginning as gouache paintings before being hand-printed or embroidered on 100% organic cotton by artisan partners in India. We value creativity, sustainability, and a customer-centric approach.

Position Overview

The Buying Operations Coordinator will play a key role in supporting the Head of Production, ensuring the seamless execution of purchase orders, inventory management, and production timelines. Acting as a liaison between internal teams and domestic/international vendors, you’ll help keep our operations running smoothly and ensure that every product meets our high-quality standards.

This is a full-time position in our Philadelphia office.

Key Responsibilities

• Purchase Order Management: Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities. Communicate updates to internal and external teams as changes arise.
• Vendor and Logistics Coordination: Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery. Collaborate with logistics teams to manage air and ocean deliveries.
• Inventory and Data Management: Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels. Set up and update SKUs, product listings, and buy data.
• Production and Quality Support: Issue SMS POs according to the production calendar and review TOPs with the Design Coordinator. Provide timely feedback to vendors to maintain quality standards.
• Team Collaboration: Partner with internal teams to ensure smooth operations and maintain detailed production schedules. Work closely with the 3PL warehouse, providing regular updates on deliveries and product launches.

Qualifications

• Experience: 2+ years in production and operations (preferably in fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications.
• Skills:
  • Proficiency in Google Sheets, and Shopify (or ability to learn inventory planning tools) preferred.
  • Strong organizational and multitasking abilities.
  • Excellent communication and problem-solving skills with a sense of urgency.
• Attributes: Attention to detail, team-oriented mindset, and adaptability in a fast-paced environment.

What We Offer

• Health benefits, PTO, and a 401(k) plan with company match.
• Employee discount on Printfresh products.
• A collaborative, creative office environment with some hybrid flexibility.

About Our Culture

At Printfresh, we celebrate creativity, sustainability, and a customer-first mindset. Our core values guide everything we do:

• Do the Right Thing
• Just Say It
• Do What It Takes
• Just Off-Center
• Customer-Centric
• Learning Oriented

If you’re a detail-oriented professional with a passion for production and an appreciation for bold, colorful designs, we’d love to hear from you! Qualified candidates should include a cover letter telling us why you want to work with us.