Buying Operations Coordinator

Printfresh LLC; Pennsylvania; Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health benefits

PTO

401(k) plan with company match

Employee discount

Hybrid work arrangement

Job summary

Printfresh LLC in Philadelphia is seeking a Buying Operations Coordinator to support the Head of Production, manage POs, coordinate vendors, and keep production timelines on track.

You will maintain product data in Shopify and inventory systems, review calendars with design teams, and partner with a 3PL warehouse to ensure timely deliveries and launches.

Qualifications

• 2+ years in production and operations (fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications.

Responsibilities

• Purchase Order Management: Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities.
• Vendor and Logistics Coordination: Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery.
• Inventory and Data Management: Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels.
• Production and Quality Support: Issue POs according to the production calendar and review TOPs with the Design Coordinator; provide feedback to vendors to maintain quality standards.
• Team Collaboration: Partner with internal teams and the 3PL warehouse to ensure smooth operations and timely product launches.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Tools

Google Sheets

Shopify

Job description

Company Overview:

Founded in 2016, Printfresh is a majority woman-owned brand creating whimsical sleepwear and lifestyle items inspired by nature, animals, and home décor. Our designs are crafted with care, beginning as gouache paintings before being hand-printed or embroidered on 100% organic cotton by artisan partners in India. We value creativity, sustainability, and a customer-centric approach.

Position Overview:

The Buying Operations Coordinator will play a key role in supporting the Head of Production, ensuring the seamless execution of purchase orders, inventory management, and production timelines. Acting as a liaison between internal teams and domestic/international vendors, you’ll help keep our operations running smoothly and ensure that every product meets our high-quality standards.

This is a full-time position in our Philadelphia office.

Key Responsibilities:

• Purchase Order Management:
  Write, manage, and track all POs, ensuring accuracy in pricing, delivery dates, and quantities. Communicate updates to internal and external teams as changes arise.


• Vendor and Logistics Coordination:
  Communicate with manufacturers and suppliers to track production timelines, troubleshoot issues, and ensure timely delivery. Collaborate with logistics teams to manage air and ocean deliveries.


• Inventory and Data Management:
  Maintain accurate product data in Shopify and inventory planning systems, including specifications, pricing, and inventory levels. Set up and update SKUs, product listings, and buy data.


• Production and Quality Support:
  Issue SMS POs according to the production calendar and review TOPs with the Design Coordinator. Provide timely feedback to vendors to maintain quality standards.


• Team Collaboration:
  Partner with internal teams to ensure smooth operations and maintain detailed production schedules. Work closely with the 3PL warehouse, providing regular updates on deliveries and product launches.

Qualifications:

• Experience:
  2+ years in production and operations (preferably in fashion or home) with familiarity in production cycles, quality control, and fabric/material specifications.


• Skills:




• Proficiency in Google Sheets, and Shopify (or ability to learn inventory planning tools) preferred.


• Strong organizational and multitasking abilities.


• Excellent communication and problem-solving skills with a sense of urgency.




• Attributes:
  Attention to detail, team-oriented mindset, and adaptability in a fast-paced environment.

What We Offer:

• Health benefits, PTO, and a 401(k) plan with company match.


• Employee discount on Printfresh products.


• A collaborative, creative office environment with some hybrid flexibility.

About Our Culture:

At Printfresh, we celebrate creativity, sustainability, and a customer-first mindset. Our core values guide everything we do:

• Do the Right Thing


• Just Say It


• Do What It Takes


• Just Off-Center


• Customer-Centric


• Learning Oriented

If you’re a detail-oriented professional with a passion for production and an appreciation for bold, colorful designs, we’d love to hear from you! Qualified candidates should include a cover letter telling us why you want to work with us.