Buying Administrative Assistant (Home & Gift)

Oliver Bonas; United States; Hybrid; USD 35,000 - 47,000; Full time

Benefits offered by this job

Generous employee discount up to 50%

Pension plan enrollment

Flexible holiday

Profit-related bonus

Gym access

Cycle to work

Job summary

Oliver Bonas is seeking a Home & Gift Buying Administrative Assistant for our Support Office in Tolworth. You will support range development from concept to launch, manage the department samples and range guides, and perform general admin tasks to help the team stay organised and on schedule.

Ideal candidates will have experience with retail buying, strong MS Office skills, and a detail-oriented approach. The role offers hybrid working with three days in the office and two days remote, with

Qualifications

• Experience providing administrative support within a buying or retail environment is advantageous.
• Proficiency with MS Office (Excel, Outlook, Word, PowerPoint) and general system usage.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Handle general admin tasks: filing, emailing, and organising courier deliveries.
• Maintain sample library and range guides; track pre-production samples.
• Update logs, spreadsheets and supplier databases daily.
• Coordinate with product shipment timelines and escalate issues to buyers.
• Assist in reviewing pre-production samples with Product Technologists.

Skills

Administrative support

Communication skills

Attention to detail

Team coordination

Tools

Excel

Outlook

Word

PowerPoint

Job description

We are looking for a Home & Gift Buying Administrative Assistant to join Team OB in our Support Office. As a Buying Administrative Assistant at OB you will play an integral role in range development, including both product development and branded selections, by providing administrative support for products from conception through to product launch. You will have overall responsibility for managing the department samples and range guides along with general administrative tasks to support the department. Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly. A bit about us … At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work. Having fun is key, and a playful and positive approach creates an optimistic environment. We don't take ourselves too seriously, but we are serious about what we do. Our team knows their stuff. They're confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility. More about the role …

Responsibilities

• Be responsible for all general admin tasks involving filing, emailing and organising courier deliveries
• Monitor and maintain critical path daily in connection with product shipment and escalating any problems, notifying the buyers of any issues
• Maintain samples library and ensure all samples arrive within required deadlines for sign off meetings, press shows and photo shoots
• Manage historic samples and take them to QC for sample sale at appropriate times
• Maintain department logs and update spreadsheet and databases on a daily basis
• Review pre-production samples with the Product Technologists
• Raise and track orders, ensuring correct information has been received from suppliers and orders are received on time
• Log relevant information in the range plan and visual range guide
• Maintain a comprehensive and accurate supplier database, ensuring all details are up to date at all times
• Manage all incoming and outgoing post for the team, ensuring parcels are removed from the warehouse area in a timely manner
• Work with the shipping team to ensure all product is approved to ship on time and feed any issues back to the Assistant Buyer and/or Buyer
• Experience within the retail and/or buying industry would be an advantage
• Proficient in various computer applications, with advanced capabilities in system usage, coupled with intermediate proficiency in Excel, Outlook, Word, and PowerPoint
• Work with care and attention to detail
• Speak clearly to individuals and small group groups you do not know
• Listen to others and record important information
• Set goals, ordering and prioritising tasks to achieve them
• Keep trying and stay calm when something goes wrong
• Explore problems by creating different solutions

Company promise

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities. Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme. To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity

Benefits

• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Optima Health - offering financial, emotional and vocational support
• Flexible holiday - 30 days (including bank holidays) - increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Auto-enrolment into our pension plan
• Free access to our onsite gym
• Cycle to work scheme