Buyer Experience Ombudsman - Plano, TX

Auction; Plano (TX); Híbrido; USD 90.000 - 120.000; Jornada completa

Descripción de la vacante

Auction is seeking a Buyer Experience Policy Specialist to manage suspension and appeal processes for distressed real estate auctions. The role requires deep inbound support experience, strong policy judgment, and the ability to document and recommend outcomes that leadership can act on without rework.

The position is in-office 4 days per week with 1 day of WFH, and involves coordinating with Legal, Compliance, and Asset Management to ensure compliant, timely resolutions across cases.

Formación

• Experience in real estate, mortgage servicing, default servicing, foreclosure, REO, distressed asset sales or online marketplaces.
• Understanding of market dynamics in FCL and REO auctions, and investor questions.
• Experience with suspension, fraud, dispute, appeals, or trust and safety processes.
• Experience as an ombudsman, escalations manager, or policy owner.
• Familiarity with CRM, ticketing, knowledge base tools, call recording, dashboards, and analytics.
• Performance-based incentives tied to resolution quality and timeliness.

Responsabilidades

• Own suspension and appeal intake through the suspensions inbox and close Salesforce Case.
• Check requests against policy rules, gather records, and contact the buyer by phone first, email second.
• Document the complete case file: request, materials, rules applied, recommendation, and suspension scope.
• Escalate to the Decision Authority with a written recommendation.
• Handle appeals: maintain original case file and update with new materials for final decision.
• Communicate outcomes internally and to the buyer; update and close the Case.
• Implement approved suspensions and coordinate with Product for seller suspensions.
• Assess escalation triggers (e.g., max REO bid deposit) and advise rehabilitation vs suspension.
• Serve as SME on Buyer Suspension Policy and SOP; contribute in reviews.
• Escalate difficult buyer situations and prepare actionable recommendations.
• Act as primary Buyer Experience contact for Legal, Compliance, and Asset Management.
• De-escalate customers while protecting relationships when possible.
• Train the Buyer Experience team on suspension policy and escalation handling.
• Analyze escalation trends and suggest upstream policy/process fixes.
• Keep leadership informed on escalation volume, aging, and outcomes.

Conocimientos

Real estate knowledge

Policy expertise

Escalation management

Communication

Training & calibration

Herramientas

CRM systems

Ticketing systems

Knowledge base tools

Call recording tools

Dashboards

Support analytics

Descripción del empleo

This role sits at the intersection of buyer support, policy interpretation, and distressed real estate auction execution. The ideal candidate brings deep inbound support experience, a track record of working the cases nobody else can, and the judgment and writing ability to build a case file and a recommendation that leadership can act on without rework. The seat carries no direct reports and influences the team through policy expertise, training, and calibration.

This position is in-office 4 days per week with 1 day being WFH.

• Own suspension and appeal intake through the suspensions inbox, confirm receipt to the requestor, and work the Salesforce Case as the system of record from open to close.
• Check each request against the explicit suspension rules in the policy, gather the additional records needed, and contact the buyer by phone first and email second where more information is required.
• Document the complete case file on the Case: the request, the supporting materials, a summary of which rules apply and how, the recommended decision, and the recommended suspension scope.
• Escalate the prepared case file to the Decision Authority with a clear written recommendation. This role does not render the final decision. The Decision Authority confirms or adjusts the recommendation, and does so most often as a straightforward confirmation when the case file is complete and the rules are cleanly applied.
• Work appeals on the same Case, documenting the original case file, the buyer's appeal and any new materials, and a summary of what has changed, then return it to the same Decision Authority for a final decision.
• Communicate suspension and appeal outcomes internally and to the buyer using the applicable notices, update the Case, and close it.
• Implement approved suspensions, managing account-wide and property-specific scopes directly and submitting Tech Tickets to Product for seller-specific suspensions until that becomes self-service.
• Handle the manual review triggered when an account reaches the maximum REO bid deposit tier, and recommend whether to attempt rehabilitation at tier or move to suspension.
• Serve as the recognized subject matter expert on the Buyer Suspension Policy and the Suspension and Appeal SOP, and act as a named policy contributor at each review cycle.
• Take initial escalation of the most difficult buyer situations across registration, deposits, bidding eligibility, account, and payment matters, resolving them directly where they fall inside your authority and preparing a recommendation where they do not.
• Act as the primary Buyer Experience contact for Legal, Compliance, and Asset Management on contested buyer matters.
• De-escalate the most difficult buyers, protecting the buyer relationship through the process wherever the facts allow.
• Train and calibrate the Buyer Experience team on the suspension policy, the appeal process, and escalation handling, working from the training materials maintained by the Sr. Buyer Experience Specialist.
• Read escalation and suspension trends and recommend upstream policy and process fixes to the Senior Director, Call Center.
• Absorb policy changes quickly and push them into the team, working with the Sr. Buyer Experience Specialist so the knowledge base reflects current policy.
• Keep the Buyer Experience Supervisor current on escalation volume, aging, and outcomes. The Supervisor remains accountable for overall escalation resolution across the team.

Qualifications:

• Experience in real estate, mortgage servicing, default servicing, foreclosure, REO, distressed asset sales, real estate auctions, or online marketplaces.
• Understanding of FCL and REO auction markets, including buyer behavior, auction timelines, bidding processes, and common questions from investors or purchasers.
• Experience with account suspension, fraud, dispute, appeals, or trust and safety processes in a marketplace.
• Experience acting as an ombudsman, escalations manager, or policy owner.
• Familiarity with CRM and ticketing systems, knowledge base tools, call recording tools, dashboards, and support analytics.
• Experience working in a role with performance-based incentives tied to resolution quality and timeliness.