Ombudsman Specialist

Ampcus Inc; Washington (District of Columbia); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Ampcus Inc is seeking an Ombudsman Specialist in Washington, DC to manage sensitive escalated communications on behalf of Senior Leadership. In this role, you'll resolve complex member complaints and external cases, ensuring that responses align with the Association’s policies and brand.

This position requires exceptional analytical skills to compile data and produce accurate operational reports, along with strong communication abilities to interact with Senior Leadership and other external entities. A Bachelor's degree and six years of related experience are required for this challenging role.

Qualifications

• Minimum of 6 years of relevant experience in correspondence or escalation management.
• Ability to quickly develop expertise in policies, procedures, and issue positions.
• Strong ownership mindset with consistent follow-through.

Responsibilities

• Resolve complex, high-profile member complaints and external cases.
• Ensure swift, thorough resolution of BBB and Attorney General complaints.
• Manage escalations from Contact Centers and Leadership.

Skills

Exceptional written and verbal communication skills

Strong problem-solving abilities

Analytical skills

Proficiency in Outlook, Word, Excel, PowerPoint

Ability to work in a fast-paced environment

Education

Bachelor’s degree in Business, Communications, or a related field

Job description

Job Title

Ombudsman Specialist

Location

Washington DC 20049

Duration

12 months

Schedule

Hybrid Schedule (3 days onsite / 2 days remote)

Job Summary

The Ombudsman Specialist manages highly sensitive and potentially volatile escalated communications on behalf of Senior Leadership. This role is responsible for resolving complex, high‑profile member complaints and external cases while ensuring responses align with the Association’s policies, goals, and brand. The position has significant internal and external visibility and requires sound judgment, professionalism, and the ability to operate independently.

The Ombudsman Specialist serves as the primary owner for all Better Business Bureau (BBB) and Attorney General complaints submitted to the Association and ensures swift, thorough, and accurate resolution in accordance with established service levels. In addition, the role manages escalations received from Contact Centers and Leadership, confirming timely resolution and maintaining clear documentation and communication throughout the process.

The individual communicates confidently and professionally with Senior Leadership, Board Members, management, members, and external entities including Attorney General and BBB offices. Collaboration across the Association is essential, including coordination with Media, Contact Center Operations, and business partners to ensure responses are consistent with organizational objectives and positively represent the Association. Feedback on emerging trends is shared to help reduce future escalations and identify opportunities for additional coaching or process improvements.

This position requires the ability to research and resolve complex membership issues, clearly articulate outcomes both verbally and in writing, and strengthen member confidence in the Association. Responsibilities also include managing employee membership accounts, processing gift membership requests, and handling escalated external cases with follow‑up to ensure completion within service levels.

The Ombudsman Specialist must gather, extract, review, and consolidate information from multiple sources to produce accurate, complete, and presentation‑ready operational reports. Strong analytical skills are required to compile data, identify trends, and provide meaningful analysis to Leadership.

Success in this role requires exceptional attention to detail, ensuring that all work products are factually accurate and reflective of both the Senior Leadership personal brand and the Association brand. The individual must be able to prioritize multiple high‑profile requests, meet tight deadlines, make difficult decisions, and accept challenging assignments in a fast‑paced environment. Strong interpersonal skills, adaptability, initiative, and a high level of accountability are essential.

The role demands independence, self‑motivation, and the ability to conceptualize complex issues and tailor communications appropriately for a wide range of audiences. Frequent interaction with Board Members, Senior Leadership, and members is required, as well as high external visibility through Attorney General and BBB complaint resolution. Flexibility to work outside standard business hours may be required.

Key Responsibilities

• Resolve complex, high‑profile member complaints and external cases.
• Ensure swift, thorough, and accurate resolution of BBB and Attorney General complaints.
• Manage escalations from Contact Centers and Leadership, ensuring timely resolution.
• Communicate confidently with Senior Leadership, Board Members, and external entities.
• Research and resolve complex membership issues, strengthen member confidence.
• Produce accurate, complete, and presentation‑ready operational reports.
• Prioritize multiple high‑profile requests and meet tight deadlines.
• Interact frequently with Board Members, Senior Leadership, and members.

Required Qualifications

• Bachelor’s degree in Business, Communications, or a related field required.
• Minimum of 6 years of relevant experience in a correspondence, escalation management, or contact center environment, or an equivalent combination of education and experience.
• Exceptional written and verbal communication skills.
• Strong problem‑solving and analytical abilities.
• Ability to quickly develop expertise in policies, procedures, and issue positions.
• Proficiency in Outlook, Word, Excel, and PowerPoint; ability to navigate internal systems and knowledge tools.
• Strong ownership mindset with consistent follow‑through.
• Ability to work in a fast‑paced, results‑oriented team environment.

Equal Opportunity Employer

Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.