Buyer

City of Yuma; Yuma (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

City of Yuma is seeking a Buyer for the Finance Department – Procurement Division, offering a role that emphasizes analytical thinking, multi-tasking, and adherence to deadlines. Under basic supervision, you will procure commodities in compliance with Federal, State and City rules and source at the best cost from qualified vendors.

Responsibilities include meeting with departments to determine needs, preparing bid documents, and processing requisitions and changes while maintaining confidential

Qualifications

• Associate's Degree in Business or Public Administration or related field, AND two years procurement experience; OR an equivalent combination of education, training and experience.
• Knowledge of City policies and procedures governing procurement; CPPB preferred; ongoing training may be required.
• Strong written and verbal communication; ability to maintain accurate purchasing records.

Responsibilities

• Meets with departments to determine needs; researches purchase requests; verifies cost and specifications.
• Prepares bid documents and specifications; processes purchase requisitions into purchase orders; manages amendments and contracts.
• Analyzes documentation to ensure purchases are in the City's best interest; creates supporting approval documentation.
• Maintains confidentiality of City information and supports courteous public interaction and policy compliance.
• Performs other duties as required by the employer.

Skills

Purchasing records

PC proficiency

Communication skills

Education

Associate's Degree in Business/Public Admin

Job description

Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you!

We are looking for someone to join Team Yuma as Buyer working with the City of Yuma Finance Department – Procurement Division. The ideal candidate has a strong analytical mindset, multi-tasks, and meets deadlines.

Under basic supervision, purchases commodities in compliance with Federal, State and City rules and regulations; procures the most cost-effective supplies and materials from qualified vendors.

ESSENTIAL FUNCTIONS:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Meets with departments to determine needs; researches purchase requests; reviews commodity purchase requisitions, and verifies cost and specification requirements.
• Prepares bid documents and specifications; processes purchase requisitions into purchase orders; processes change orders; Requests for Proposals, Requests for Qualifications, addenda, amendments, and contracts. Analyzes documentation submitted by departments to assure supplies and services purchased are in best interest of the City.
• Creates supporting documentation for approval procedures.
• Supports the relationship between the City and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the “Yuma Way”, and complies with all City policies and procedures.
• Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines

Associate's Degree in Business or Public Administration or related field; AND two years procurement experience; OR an equivalent combination of education, training and experience. Local, state, or federal government procurement experience preferred.

Knowledge of:

• City organization, operations, policies and procedures.
• City ordinances, codes, policies, and procedures governing procurement activities.
• State and Federal laws, statutes, rules and regulations governing procurement activities

Skill in:

• Maintaining accurate and interrelated purchasing and technical records.
• Operating a personal computer utilizing standard and specialized software.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Arizona State Driver's License may be required. Certified Professional Public Buyer (CPPB) designation is preferred; additional technical training and certifications may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment and warehouse facilities. May occasionally be required to bend, reach, stoop, and lift objects.