Buyer

All Native Group, The Federal Services Division of Ho-Chunk Inc.; Fort Campbell North (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Fire Creek Services Company, an All Native Group company, is seeking a Buyer to procure parts, materials, equipment and services for Fort Campbell operations. You will manage BPAs, place POs, and keep audit-ready files while supporting program teams.

Ideal candidates have 3–5 years in purchasing, proficient in MS Office and ERP systems, and will ensure accurate pricing, delivery terms and vendor performance with attention to compliance and documentation.

Qualifications

• 3–5 years of purchasing or procurement experience.
• High school diploma or equivalent required.
• Must be able to pass a background check and obtain installation access.

Responsibilities

• Request, collect and compare vendor quotes for parts, materials, equipment and services; document the basis for each award.
• Place calls and purchase orders against established BPAs for HVAC, electrical, plumbing and general maintenance materials.
• Track BPA ceilings, call limits, expiration dates and spend; flag when agreements need renewal or modification.
• Follow company procurement policy and applicable FAR/DFARS flow-downs for purchases outside existing BPAs.
• Source parts for emergency and priority work orders to minimize system downtime.
• Verify pricing, quantities and delivery terms before order release; resolve discrepancies with vendors.
• Set up new vendors; collect W-9s, insurance certificates, SAM.gov registration and small-business status, and banking/remittance details.
• Maintain vendor master records and relationships; identify alternate sources.
• Expedite late orders, coordinate deliveries and base access; track vendor performance.
• Track all receipts for program purchases and match to POs and receiving documents.
• Submit receipts for customer billing on schedule.
• Process vendor invoices: three-way match; resolve discrepancies and code charges.

Skills

BPAs coordination

PO processes

Three-way matching

MS Office

ERP systems

Organizational detail

Education

High school diploma or equivalent

Tools

ERP system

Microsoft Office

Job description

Fire Creek Services Company, an All Native Group company, is seeking a Buyer to procure the parts, materials, equipment and services our HVAC, electrical and general maintenance crews need to keep Fort Campbell barracks systems running. The Buyer places and manages orders against Blanket Purchase Agreements (BPAs), keeps vendors on schedule, and maintains a clean, audit-ready procurement file. The role also provides administrative support to the program team as needed.

Essential Functions

• Request, collect and compare vendor quotes for parts, materials, equipment and services; document the basis for each award.
• Place calls and purchase orders against established BPAs for HVAC, electrical, plumbing and general maintenance materials.
• Track BPA ceilings, call limits, expiration dates and spend; flag when agreements need renewal or modification.
• Follow company procurement policy and applicable FAR/DFARS flow-downs for purchases outside existing BPAs.
• Source parts for emergency and priority work orders to minimize system downtime.
• Verify pricing, quantities and delivery terms before order release; resolve discrepancies with vendors.
• Set up new vendors in the purchasing/accounting system: collect W-9s, insurance certificates, SAM.gov registration and small-business status, and banking/remittance details.
• Maintain vendor master records and relationships with local and national suppliers; identify qualified alternate and small-business sources.
• Expedite late orders, coordinate deliveries and base access, and track vendor performance on price, lead time and quality.
• Track all receipts for program purchases and match them to POs, work orders and receiving documents.
• Compile receipts and supporting documentation and submit them for customer billing on schedule.
• Process vendor invoices: three-way match against PO and receipt, resolve discrepancies, code to the correct charge, and route for approval and payment.
• Maintain complete purchase files: requisitions, quotes, approvals, POs, receipts and invoices.
• Track material spend against program budget and report monthly to the PM; support government and internal audits.
• Provide administrative support as needed: program files and logs, timekeeping, onboarding paperwork, base access requests, training records, routine reports and meeting scheduling.

Competencies

• Hands-on experience placing orders against and managing Blanket Purchase Agreements (BPAs).
• Working knowledge of purchase order processes, quote documentation and three-way matching.
• Proficiency with Microsoft Office (Excel, Outlook, Word) and a purchasing or ERP system.
• Strong organization, attention to detail and follow-through.

Supervisory Responsibility

None required for this position

Work Environment

Field-based work in barracks and housing facilities, including roofs, attics, mechanical rooms and occupied residential rooms.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Lifting up to 50 lb.
• Climbing ladders.
• Bending, kneeling and standing for extended periods.
• Driving a service vehicle between buildings.

Position Type/Expected Hours of Work

Primarily office-based on Fort Campbell, with occasional visits to barracks sites and supply areas. Occasional after-hours support for emergency parts procurement.

Travel

Daily local travel between buildings on the installation.

Experience

• 3–5 years of purchasing or procurement experience.

Education

• High school diploma or equivalent.

Additional Eligibility Qualifications

• Must be able to pass a background check and obtain installation access.

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

Security Clearance

None

AAP/EEO Statement

All Native Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

About Ho-Chunk, Inc. & All Native Group

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members.

All Native Group Is a Network Of Small Businesses That Support The Critical Missions Of Various U.S. Government Customers. Our Capabilities Include Telecommunications, Health, Logistics, Specialized Training, Professional Services, And IT Solutions. Since Earning Our First Federal Contract In 2004, We Have Continued To Grow And Diversify Our Services While Maintaining a Strong Commitment To Excellence. As a Tribally Owned Organization, All Native Group Operates Multiple Subsidiary Businesses, Providing Clients With The Advantages Of Working With a Small Business While Leveraging The Resources And Expertise Of a Larger, Established Company. Our Work Is Guided By Our Core NATIVE Values

• Native American Owned & Proud– Serving the Winnebago Tribe of Nebraska.
• Accountable– To always do what’s right.
• Team-Focused– For inclusive progress.
• Innovative– In creating solutions.
• Visionary– In our purpose and direction.
• Excellence– Through learning and performance.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.