Buyer

ArchKey Solutions LLC; Clinton (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

ArchKey Solutions LLC in Clinton, MD is seeking a Procurement Specialist who coordinates, negotiates, and procures materials for project operations. This role ensures alignment with company policies and on-time delivery while mentoring procurement staff.

The ideal candidate has strong organizational skills, experience with electrical construction materials, and proficiency in web-based procurement systems. You will partner with vendors, project managers, and accounts payable to optimize costs

Qualifications

• Bachelor’s degree or equivalent in business, accounting, or related field.
• 3–5 years purchasing experience, preferably electrical construction.
• Experience with Astea or similar web-based procurement/inventory software.
• Knowledge of electrical construction submittals and materials; lighting/generators/switchgear experience preferred.

Responsibilities

• Process daily orders and negotiate with vendors for timely delivery.
• Research cost reduction opportunities and price materials.
• Prepare and manage purchase orders; monitor pricing.
• Collaborate with project managers on purchasing needs and cost codes.
• Resolve invoice issues with AP/AR; ensure accurate pricing.
• Maintain vendor relationships and update market knowledge.
• Support LEAN initiatives to improve purchasing efficiency.

Skills

Organizational skills

Company values

Ethical business practices

Electrical product knowledge

Education

Bachelor's degree or equivalent

Tools

Astea

Web-based procurement software

Job description

Description

BUYER
This position is based out of our Clinton, MD office

About ArchKey

ArchKey is one of the nation’s largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We’re the POWER behind making the improbable possible.

We’re electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We’re not just energizing infrastructure, we’re energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it’s an invitation to be part of a visionary journey, to grow with us as we scale.

About the position

Responsible for the daily coordination, negotiation, procurement and maintenance of materials, goods and supplies necessary for quality and timely business operations, aligning with all Company policies, procedures, key objectives, and regulations. This position makes key decisions related to the procurement of essential materials and provides coaching and mentorship to procurement team employees.

Our Ideal Candidate

• Demonstrate strong organizational skills
• Promotes the Company Mission, Vision and Values
• Exercise Ethical Business Practices
• Will have electrical product knowledge or buyer experience within the construction industry

Day in the life

• Processes daily orders received. Research cost reduction opportunities, negotiates pricing and places orders with appropriate vendors to ensure quality materials, goods and supplies are available in a timely fashion for the appropriate group or project site. Develops alternate solutions with vendors when product is delayed or unavailable.
• Manages invoices, prepares purchase orders, and monitors pricing on all orders. Works with project managers and others on purchasing needs and in development of next-step solutions on cost codes, tax/non-tax, and all non-returnable materials.
• Reconciles invoices to match purchase orders and works with accounts payable and accounts receivable groups to correctly price materials on service work orders. Meets or exceeds customer service expectations in communication, feedback and solution-based problem solving.
• Uses software system to enter purchase orders. Processes daily orders and/or functions. Supports and processes daily tool and equipment rental or purchase orders per guidelines provided. Supports prefab's daily orders.
• Completes material transfers within eCMS or other systems on an agreed-upon schedule. Acts as key contact for coordinating and maintaining material. Utilizes current standards for all purchasing activities to achieve prompt completion and submittal of purchase orders.
• Collaborates frequently with vendors and co-workers to resolve issues on invoices, utilizing the accounts payable invoice router. Partners with warehouse employees to coordinate daily orders coming in and out. Verifies and monitors all pricing, shipping details and other information on daily orders.
• Resolves issues related to incorrect material quantities or items being shipped, or delay of materials.
• Creates and maintains positive working relationships with co-workers, customers, vendors, project managers, office, and field staff. Develops and maintains lists of known vendors in specific markets for future reference.
• Research new products and ideas, obtains product and vendor information and pricing to meet purchasing budgets and bids.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• Bachelor’s degree or equivalent work experience in business, accounting, or a related field.
• Minimum 3-5 years of experience in purchasing, preferably in electrical construction or a related field. Previous experience with Astea or other computerized, web-based procurement and inventory software and/or systems.
• Knowledge of the electrical construction industry, how the submittal process works on large buyouts and an understanding of related materials is preferred. Some divisions may require previous experience with lighting, generators, and switchgear.
• Ability to investigate cost reduction opportunities and supplier’s ability to meet quantity, delivery, quality, technical requirements, and resolution of vendor issues as they arise.
• Work experience with LEAN methodologies and/or similar applications. Strong process orientation.
• Skills to read, interpret and understand electrical contracts, plans, drawings, blueprints, and specifications. Excellent financial, analytical, and mathematical skills.
• Demonstrated strong customer focus, negotiation, presentation, and decision-making skills. Strong organizational, critical thinking skills and detail orientation. Demonstrated prominent level of integrity and dependability.
• Strong listening, verbal, and written communication skills. Effective independent problem solving, collaboration, teamwork, mentoring and interpersonal skills. Ability to work with diverse work teams.

Travel

Occasional travel as needed

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an affirmative Action, Equal Opportunity Employer #MD20-0