Buyer

Baltimore City Public Schools; Baltimore (MD); On-site; USD 80,000 - 122,000; Full time

Benefits offered by this job

Benefits eligible

PSRP union

City Retirement System

Job summary

Baltimore City Public Schools is seeking a Procurement Specialist to manage the timely purchase of supplies, equipment and services for the district. The role involves preparing bid packages, evaluating proposals, and ensuring contract terms, delivery and pricing alignment with district needs.

Responsibilities include soliciting competitive bids, developing bid documents, and coordinating with schools and departments to meet their requirements, while adhering to district policies and applicable

Qualifications

• Bachelor's degree in business administration, marketing or a related field.
• C.P.P.B. with UPPCC within three years of hiring.
• Three years' experience in purchasing commodities and services.
• Experience with eCommerce suite applications such as Ariba, SAP or Oracle.
• Experience drafting bid specifications (IFB/RFP) and conducting pre-bid conferences.

Responsibilities

• Prioritizes execution of purchase orders to meet district requirements.
• Processes requisitions and evaluates pricing and vendor selection.
• Ensures supplier compliance with contracts, on-time delivery and pricing.
• Prepare solicitations for procurement through open and competitive processes.
• Develops bid documents and contracts to meet department requirements.
• Conducts pre-bid meetings and oral presentations with suppliers.

Skills

Procurement

Vendor management

Data analysis

Microsoft Office

Education

Bachelor's degree in business administration/related field

Tools

Ariba/SAP/Oracle

Job description

Performs a broad range of duties in connection with the timely purchase of supplies, equipment and services to support the on-going operation of schools and offices. Work involves detailed preparation of multiple bid packages for the purchase of commodities and professional services. Work is characterized by large volume and complex evaluation procedures, sometimes requiring analysis of life-cycle costs and price analysis

Essential Functions

• Prioritizes the execution of purchase orders and purchase requisitions to meet the purchasing requirements of Baltimore City Public Schools.
• Processes requisitions and evaluates purchase requests to ensure proper pricing and vendor selection.
• Ensures supplier's compliance for assigned commodities with pricing templates that are loaded and maintained on City Schools' eCommerce website. Buyer ensures supplier's compliance with contract terms and conditions, on-time delivery, quality and resolves pricing and invoice discrepancies.
• Assists and advises schools in Enterprise purchasing activities and assists departments with identifying alternative products/goods when necessary.
• Prepare solicitations for the procurement of supplies, equipment, and services through an open and competitive process.
• Work closely with various departments and staff to develop bid documents and resulting contracts to meet their specific requirements.
• Conduct pre-bid meetings, oral presentations, etc. with suppliers and contractors.
• Prepare award recommendations for the Board of Education.
• Investigates and resolves problems between agencies and vendors concerning the provision of commodities and services.
• Maintains files, records and databases used in the procurement process.
• Review and process Change Orders for End Users in adherence to departmental guidelines.
• Conduct independent research; analyze and interpret results and develop comprehensive and critical reports.
• Performs and promotes all activities in compliance with equal employment and non-discrimination policies; follows federal laws, state laws, school board policies and the professional standards.
• Other duties as assigned.

Maximum Salary 121545.00

Minimum Salary 79687.00

Desired Qualifications

• Bachelor's degree in business administration, marketing or a related field. Degree must be from an accredited college or institution.
• Additional education may substitute for required experience, and additional related experience may substitute for the required education.
• C.P.P.B. with the Universal Public Purchasing Certification Council (UPPCC) is required within three years of hiring.
• Three years' experience in purchasing commodities and services.
• Experience with eCommerce suite applications such as Ariba, SAP or Oracle.
• Experience in the drafting bid specifications and solicitations (IFB and RFP), conducting pre-bid conferences, analyzing complex procurement evaluations, and identifying of contract awards and debriefing of unsuccessful bidders.
• Knowledge of the principles and practices of purchasing procedures and operations in a large urban school system, supply methods and storage techniques, and purchasing trends.
• Proficient in the use of technical computer applications, including the Internet, Oracle, and Microsoft Office (Word, PowerPoint, Excel, Access).
• Effective interpersonal, oral and written communication skills.
• Skilled in writing specialized commodity and service specifications.
• Ability to make good decisions, solve problems, and analyze and interpret data.
• Ability to set priorities, complete multiple activities simultaneously and within deadlines as well as demonstrate flexibility to deal effectively with change.

Full time or Part time Full time

Benefits

-- This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

This position is affiliated with the Paraprofessional and School-Related Personnel (PSRP) bargaining union.

This position is affiliated with the City Retirement System.

In accordance with Maryland law, City School is required to share the position salary ranges in its entirety. Please note, this is not the hiring range. The hiring range for this position is ($79,687 - $95,064)