Buyer Supervisor (University Procurement Office)

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 58,000 - 103,000; Full time

Job summary

The Johns Hopkins University is seeking a Buyer Supervisor to conduct operational procurement for goods and services, handling the full spectrum of requisitions, purchase orders, invoices, contracts and related documents with professional judgment beyond routine.

The role oversees buyers, provides guidance, ensures compliance with contracts and policies, trains staff, and collaborates with Accounts Payable to resolve issues, while supporting end users and maintaining efficient procurement

Qualifications

• High school diploma or GED required.
• Five years of progressively responsible purchasing experience.
• Bachelor's degree preferred; education may substitute per policy.

Responsibilities

• Manages the duties of the Buyers and serves as a subject matter expert.
• Provides direction to buyers and resolves complex, precedent-setting issues.
• Advises staff on requisitions, specifications, sourcing, and policy interpretation.
• Serves as a liaison for end users on the requisition process and systems.
• Reviews requests for clarity and ensures contract and policy compliance.
• Oversees training on purchasing policies for internal staff and external vendors.
• Monitors purchase records and analyzes price reasonableness for new items.
• Manages PO process and supports end users in closing out orders.
• Collaborates with Accounts Payable to resolve delivery and payment issues.
• Maintains online catalogs of goods and services and ensures regulatory compliance.

Skills

Procurement leadership

Vendor relations

Communication

Training & mentoring

MS Excel/Word/PowerPoint/Access

SAP/R3 knowledge

Education

High school diploma or GED

Bachelor's degree preferred

CPM or CPSM

Tools

MS Excel/Word/PowerPoint/Access

SAP/R3

Job description

We are seeking a Buyer Supervisor who will be responsible for conducting operational procurement activities for the acquisition of goods or services for assigned internal customer group(s), in accordance with procurement policies, standard practices, sound business and ethical practices. The position processes the full range of requisitions, purchase orders, invoices, contracts and other related documents, including those requiring detailed knowledge and exercise of professional judgment beyond routine.

Primary Duties And Responsibilities

• Manages the duties of the Buyers. Recognized as subject matter expert. Knows when to escape to higher authority.
• Provides direction to buyers. Resolves complex issues as well as those for which no precedent exists.
• Provides authoritative advice, guidance, and direction to staff and end-users in preparing requisitions, developing specifications, identifying quality supply sources, and interpreting and applying pertinent regulations and policies.
• Acts as customer service representative to end users as the second point of contact for any inquiries regarding the requisitioning process and systems to assist, advise and resolve any concerns.
• Reviews escalated procurement requests for clarity, accuracy and completeness and aids in optimizing value across all expenditures by ensuring end user compliance to preferred contracts, policies and procedures.
• Manages the training of internal personnel, campus personnel and outside suppliers on purchasing policies and procedures and recommends updates for purchasing policies and procedures.
• Manages the review of computerized or manual records of items purchased, costs, deliveries, product performance, and inventories and collects data to determine price reasonableness for new items and accurately document findings.
• Manages purchase order process, receiving monitoring and informs and support Buyers end users on closing out existing purchase orders.
• Works with Accounts Payable and other departments to resolve delivery, suspense, quality and payment problems.
• Identifies and maintains on-line goods and services catalogs.
• Monitors and follows applicable laws and regulations.
• Performs other duties as assigned.

Special Skills And Knowledge

• Ability to process multiple projects, set priorities, and work independently to meet objectives.
• Excellent interpersonal, communication, writing and organizational skills.
• Strong oral, presentation, training and written communication skills.
• Computer skills, including MS Excel/Word/PowerPoint/Access.
• E-Procurement, SAP/R3 knowledge a plus/40.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Five years of progressively responsible purchasing experience in a buyer role or other related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree.
• CPM or CPSM.

Classified Title: Buyer Supervisor

Role/Level/Range: ATO 40/E/03/OH

Starting Salary Range: $58,139 - $103,376 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: Monday - Friday 8:30am - 5:00pm

FLSA Status: Exempt

Location: Hybrid/JH at Keswick

Department name: Buying

Personnel area: University Administration