Specialist - Shared Services

Baltimore City Public Schools; Baltimore (MD); On-site; USD 73,000 - 114,000; Full time

Job summary

Baltimore City Public Schools is seeking an experienced procurement professional to support the eProcurement workflow for requisitions, approvals, encumbrances, purchases and payments. You will handle inquiries, analyze requisitions, and assist with financial transactions to keep operations running smoothly.

Qualifications include a Bachelor's in Business Admin or Accounting and 3+ years in a customer service/procurement environment; Oracle MM/FI experience is preferred.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field from an accredited college.
• Three years' experience in a customer service environment including processing sales orders, purchasing requests and/or accounts payable.
• Experience with Oracle MM and Oracle FI systems preferred.
• Proficient use of MS Office; strong Excel skills.

Responsibilities

• Respond to inquiries regarding financial and purchasing procedures.
• Review and analyze requisitions and purchase orders in procurement systems.
• Purchase supplies, equipment, and services to support schools and offices.
• Assist users with financial transactions related to requisitions.
• Serve as interface between suppliers and in-house users.
• Perform systems administration tasks within the e-Commerce system.

Skills

Customer service

Excel

MS Office

Communication

Data analysis

Multitasking

Education

Bachelor's degree

Business Administration

Accounting

Tools

Oracle MM

Oracle FI

Job description

Supports the requirements of the eProcurement system, by facilitating the flow of electronic information and processes from requisition, source selections, encumbrances, purchases and payments.

Essential Functions

• Responds to school and central office customer inquiries regarding financial and purchasing transaction procedures.
• Reviews, analyzes and identifies any issues with requisitions and purchase orders generated through the e-Commerce and other procurement systems.
• Performs procurement duties with the timely purchase of supplies, equipment, and services to support the on‑going operation of schools and offices.
• Assists users with various financial and purchasing transactions dealing with requisitions.
• Serves as the primary tactical interface between Baltimore City Public Schools suppliers and in-house users of goods and services.
• Performs various systems administration functions within the e-Commerce system.
• Confirms funds availability for non-electronic requisitions. In addition, the Associate utilizes system data to prepare reports.
• Resolves fiscal issues related to requisitions, purchases and receipt of goods to expedite the efficient payment of invoices and closing out of purchase orders.
• Processes budget amendments, change orders, journal entries, expense reports and reimbursements.
• Participates in the training programs offered to increase technical, interpersonal and communication skills and proficiency related to the projects to which assigned.
• Utilizes resources appropriately to complete work in the most efficient manner; proactively communicates the status of work; participates and contributes fully as a team member; and exercises sound judgment and decision-making skills to resolve sensitive matters.
• Maintains confidential and sensitive information.
• Performs and promotes all activities in compliance with equal employment and non-discrimination policies; follows federal laws, state laws, school board policies, administrative regulations, and the professional standards.

Maximum Salary 114303.00

Minimum Salary 73346.00

Desired Qualifications

• Bachelor's degree in Business Administration, Accounting, or related field. Degree must be from an accredited college or institution.
• Three years' experience in a customer service environment including prior experience in processing sales orders, purchasing requests and/or accounts payable processing.
• Ø Experience in a Shared Service Center and Oracle MM and/or FI systems preferred.
• Proficient in the use of technical computer applications, including MS Office. Highly skilled in the use of Microsoft Suite including Excel, Work, Outlook, Access and MS Project preferred.
• Effective verbal and written communication skills.
• Exceptional interpersonal skills, demonstrating a strong customer service orientation and team building.
• Skills in organizing and prioritizing multiple tasks to meet deadlines.
• Ability to organize and analyze complex data.
• Unless expressly stated otherwise with respect to the qualifications indicated in the position description, City Schools reserves the right to consider other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position.
• Ability to interact with diverse constituencies and convey complicated information with tact and diplomacy.
• Proficient skill in the use of technical computer applications, including electronic databases, case management systems, and Microsoft Office, including Excel and Power Point.
• Ability to exercise independent judgment.
• Skill in research, presenting, and explaining policies and procedures, assembling data, preparing complex reports, and formulating and presenting recommendations.
• Ability to work collaboratively.
• Ability to develop and maintain strong working relationships with school system employees and managers at all levels, as well as government agencies and community stakeholders.
• Ability to multi-task, prioritize changing assignments, and organize busy workload, meet deadlines, and work well under pressure, while exercising excellent attention to detail.

Benefits

This position is eligible for benefits. To review the available options please see the information relevant to the union for this position by viewing the following link: http://www.baltimorecityschools.org

This position is affiliated with the Paraprofessional and School-Related Personnel (PSRP) bargaining union.

This position is affiliated with the City Retirement System.

In accordence with Maryland law, City School is required to share the position salary ranges in its entirety. Please note, this is not the hiring range. The hiring range for this position is ($73,346- $88,328)