Business Support Specialist-PRN

Trinity Health; Dubuque (IA); On-site; USD 25,000 - 33,000; Part time

Job summary

MercyOne Dubuque Medical Center is seeking a Part-time Business Support Specialist to join its communications operations. You will monitor and respond to inquiries, greet patients and visitors, and support mailings and room coordination across hospital sites.

You will operate paging systems, respond to beeper pages, and announce emergency codes while maintaining professionalism and confidentiality in line with HIPAA and Trinity Health standards.

Qualifications

• High school diploma or GED required; higher degrees allowed.
• Experience in direct customer relations/communications center preferred.
• Experience with Microsoft O365 (Word, PowerPoint, Excel, Teams, Edge) and Internet.

Responsibilities

• Receive and route incoming calls via SPOK Console quickly and efficiently per established protocol.
• Perform page requests and initiate security calls using the hospital public address system, Motorola pagers, and security radio.
• Announce all emergency codes via the public address system and monitor alarm panels, notifying appropriate personnel as needed.

Skills

Customer relations

Communication skills

Microsoft O365

Education

High school diploma or GED

Tools

Microsoft O365

Job description

Employment Type: Part time Shift: Rotating Shift Description: At MercyOne, health care is more than just a doctor’s visit or a place to go when you’re in need of medical attention. Our Mission is based on improving the health of our communities – that means not only when you are sick but keeping you well.

MercyOne Dubuque is the leading hospital in the tri-states, offering the only comprehensive cardiology center and Level II regional neonatal intensive care unit in the area as well as the newly constructed MercyOne Dubuque Cancer Center. Other services include a trauma center, a CARF-accredited inpatient rehabilitation unit, orthopedics, retail pharmacies, palliative care and a wide range of outpatient and community services. MercyOne operates two hospital-based skilled nursing units and a 40-bed nursing home.

In recognition of the strength of its nursing service and the overall quality of patient care, MercyOne Dubuque has been designated a Magnet hospital four consecutive times – the nation’s most prestigious award for nursing excellence.

Join the MercyOne Family! We are looking to hire a Business Support Specialist

As a Business Support Specialist at MercyOne, you will provide 24-hour/7 day a week operation/monitoring of communications center equipment and systems to hospital, client/tenants, affiliated on-campus and off-campus sites. Provides informational services to public, all campus and off-campus sites. Responsible for greeting patients and visitors, providing directions to various areas in the hospital while promoting a positive public image for MercyOne Dubuque Medical Center.

Provides mailing services and meeting room coordination to hospital, medical clinic, and affiliates. Provides system support for all beeper paging. Works under general supervision of Business Support Services Director/Coordinator.

ESSENTIAL FUNCTIONS

• Adheres to the principles of caring and expected behaviors outlined in MercyOne Medical Center's Model of Caring and Trinity Health's Code of Conduct, fostering a climate where all customers are treated in a manner consistent with MercyOne’s Mission and Values.
• Maintains a working knowledge of applicable Federal, State and local laws and regulations, Trinity Health’s Organizational Integrity Program, Standards of Conduct, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
• Performs other duties consistent with purpose of job as directed.
• Receives and routes incoming telephone calls by operating the SPOK Console quickly and efficiently per established protocol.
• Performs page requests and initiates security calls by operating the hospital public address system, Motorola pagers, and security radio.
• Announces all emergency codes via public address system, i.e., STAT calls, ALL CODES, notifying appropriate hospital personnel and/or outside agency personnel for quick response. Monitors all alarm panels including emergency data computer and fire panel and printer and notifies appropriate personnel when an alarm is activated in a timely manner.

MINIMUM QUALIFICATIONS

• High school diploma or GED required. Degree from higher level education degree that requires a high school diploma or GED as a pre-requisite is also permitted.
• Previous experience in direct customer relations/communications center preferred.
• Experience within Microsoft O365 (M365 Word, Powerpoint, Excel, Teams, Edge) and Internet.

Maintains a professional, collaborative work environment so as to foster a positive public image for MercyOne Medical Center.

Knows and adheres to all laws and regulations pertaining to patient health, safety and medical information (i.e., HIPAA, Stark, etc.)

Must have ability to interact with associates, physicians, visitors and patients consistent with MercyOne’s Mission & Values, Mercy’s Model of Caring, which includes the Caring Model Principles and the Guiding Behaviors, and Trinity Health’s Code of Conduct.

Must have excellent written and verbal communication skills with the ability to relate to people across all levels & diverse backgrounds; ability to handle interactions with discretion, tact & courtesy.

Ability to adapt to constant interruptions and handle critical response situations in a CALM, ORDERLY MANNER.

Ability to quickly and accurately recognize names and numbers in various department databases.

Colleagues of MercyOne Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.