Business Support Coordinator- Mfg.

MSC Industrial Direct Co., Inc.; Dayton (OH); On-site; USD 32,000 - 50,000; Full time

Job summary

MSC Industrial Supply Co. in Dayton, OH is seeking a Business Support Coordinator to process customer orders, handle calls, and assist the Finance and Manufacturing Business Support Manager with entry level accounting tasks.

You will manage customer and vendor data, create POs, process vendor invoices in QuickBooks, and help generate weekly and monthly reports to support operations and close activities.

Qualifications

• High School Diploma required.
• Ability to multitask with professionalism.
• Experience using Word, Excel, Outlook and QuickBooks.
• Ability to operate a multi-line telephone.
• Ability to assist in training others.

Responsibilities

• Create production work orders and packing slips.
• Manage customer invoicing and monthly statements, and follow up on past due invoices.
• Create purchase orders for work orders and supplies.
• Process vendor invoices in QuickBooks and manage payables.
• Maintain purchase card records and document retention.
• Interact daily with operations, customers, vendors, and sales.
• Greet and assist visitors in a professional manner.
• Assist in generating reports and monthly maintenance tracking.

Skills

Multitasking

Telephone handling

Training others

Education

High School Diploma

Tools

Word

Excel

Outlook

QuickBooks

Job description

Serving customers and our community starts with the best people doing their best work. That is precisely what we have created at MSC Industrial Supply Co. We are a leading North American distributor of metalworking and maintenance, repair, and operations (MRO), products and services. We offer more than 2 million products and have over 80 years of experience across dozens of industries. We aim to execute our Built to Make You Better brand promise for all our stakeholders, including our associates.

Requisition ID :21438

Employment Type : Full Time

Job Category : Accounting/Finance

Work Location : Dayton, OH (TEG)

BRIEF POSITION SUMMARY: The Business Support Coordinator will process customer orders, handle phone calls, and assist the Finance and Manufacturing Business Support Manager – Mfg. supporting business operations and entry level accounting tasks. In addition, they will handle customer and vendor data, process vendor and customer transactions, generate reporting, and interact with customers, vendors and other functional team members.

DUTIES AND RESPONSIBILITIES

• Create production work orders and make packing slips for shipping goods.
• Manage customer invoicing, generating and sending monthly statements, customer cash application and follow up on past due invoices. Working with Finance and Business Support Manager to collect delinquent receivables.
• Create purchase orders for work orders (production materials), shop and office supplies.
• Process vendor invoices in QuickBooks and manage payables for disbursements.
• Responsible for obtaining support for and properly recording purchasing card charges.
• Responsible for document retention for areas of responsibility.
• Daily interaction with operations, customers, vendors, and sales force.
• Manage incoming phone traffic and directs as necessary. Some may be related to the role.
• Manage and address Customer Service and Vendor correspondence (emails and phone calls)
• Greet and escort clients and visitors as soon as they arrive in the office in a professional and friendly manner.
• Update monthly maintenance reports used by operations.
• Help the Accounting Manager create, revise, and update reports as needed. Such as creation of month end inventory, sales reports used for close and/or creation of shop output ratios to determine efficiency.
• New customer and vendor evaluation and setup.
• Input new inventory items into the inventory management system and maintain accurate stock records.
• Analyze, input, and retain hardware by customer and tool number for future repairs.
• Compile, analyze, and maintain weekly machinist output data to monitor production performance, support operational planning, and identify efficiency trends.
• Oversees quote follow-up activities for manufacturing and repair orders to support customer engagement, improve quote-to-order conversion rates, and maintain strong customer relationships.
• Track and report daily operational and sales KPIs, providing timely insights on vendor delivery performance, quote expiration status, incoming sales, and progress toward sales goals.
• Fosters the MSC Culture in the department and throughout the company to ensure fulfillment of MSC's vision and unity of purpose.
• Participation in special projects and performs additional duties as required

QUALIFICATIONS What You Need

• High School Graduate (required)
• Ability to perform several tasks concurrently with ease and professionalism
• Ability and knowledge to use Word, Excel, Outlook and QuickBooks
• Ability to operate a multi-line telephone
• Ability to assist in training others

INDICATES ESSENTIAL DUTIES

To perform this job successfully an associate must be able to perform each essential duty satisfactorily.

The requirements listed are representative of knowledge, experience level and abilities required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Compensation starting at $ 15.24 - $ 23.96/hr depending on candidate location and experience.

The salary range represented is based on similar roles in comparable industries, and the cost of labor in respective cities. Actual compensation is based on the candidate's relevant experience, education requirements and peer pay equity. The Company reserves the right to modify the range as market conditions change.

This job posting will remain open for a minimum of 3 business days from the original posting date or longer as needed to fill the position.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

At MSC, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all qualified applicants and our associates without regard to race, color, religion, age, sex, national origin, disability, protected veteran status, sexual orientation or any category protected by applicable law. Accommodation requests can be made at any stage of the recruitment process; applicants are asked to make their needs/requirements known.

Please note that MSC uses electronic monitoring and system logs in its workplace, including monitoring of Company-provided systems and collaboration tools, as permitted by applicable law.