Business Support Coordinator

Align Precision Corp.; Arundel (ME); On-site; USD 37,000 - 55,000; Full time

Job summary

Align Precision Corp. in Arundel, Maine, is seeking a Business Support Coordinator to assist across finance, purchasing, HR and operations.

The role handles routine office tasks, data gathering, and support for multiple departments with a focus on accuracy and timely information. The successful candidate will communicate with customers and visitors, maintain records, assist with invoices and reports, and help plan events.

Qualifications

• 0-3 years of experience.
• High school degree or equivalent.
• Comfortable communicating with customers, contractors, visitors and leadership.
• Proficient with Outlook, Excel, Word.
• Ability to learn JobBoss and QuickBooks.
• Strong teamwork and communication skills.
• Detail oriented with ability to manage multiple projects.
• Excellent written and verbal communication.
• Good organizational skills.

Responsibilities

• Answer and direct phone calls; greet guests; file and compile records.
• Open and route mail; handle correspondence and outgoing mail.
• Support accounting, operations, engineering, sales, and HR functions.
• Maintain office supplies and assist with invoices and receiving.
• Coordinate event planning and assist in hiring events.
• Familiarity with machine shop environment preferred.
• Interpret customer engineering data to prepare estimating for new opportunities.
• Analyze estimating data affecting labor, materials, and equipment costs.
• Provide technical support to production personnel.
• Complete required training as directed.
• Other duties as assigned.

Skills

Communication

Teamwork

Detail oriented

Written communication

Verbal communication

Education

High school degree

Tools

JobBoss

QuickBooks

Excel

Outlook

Word

Job description

Position Summary

This Business Support Coordinator interacts with all aspects of the business. Serves as a key collaborator to support business initiatives. Performs a variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Performs normal office functions such as setting up and maintaining files; receiving, referring, or answering mail. Answer questions relating to office operations and established policies and procedures. Gathers, collects, records, tracks and verify data and information from multiple sources.

Anticipated Pay Range

$26.77-$40.15 per hour, varies depending on relevant skill and experience of qualified candidates.

Schedule

Mon-Thurs 7am-3pm and Fri 7am-Noon (flexibility on 40 hours a week Mon-Fri)

Essential Duties and Responsibilities

• Administrative support such as answering/directing phone calls, greeting and checking in guests + visitors, copies data and compiles records and reports
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail for the business organization
• May assist various departments such as accounting, operations, engineering, sales, and HR functions.
• Maintain office supplies, assist with invoices and proper receiving as needed
• Coordinate event planning and may assist in hiring events, community involvement, or business development outreach
• Familiarity in a machine shop environment preferred but not required.
• Accurately interpret customer engineering data to prepare and execute the estimating functions of new opportunities.
• Analyze and compile estimating data that impact the cost of labor, materials, equipment, and other factors to ensure high quality and risk mitigation.
• Exercise discretionary judgment in analyzing alternative solutions and methods to increase organization .
• Work with production personnel interpreting requirements, providing technical support and supplying pertinent information.
• Complete all required training and any additional training required by the manager.
• Other duties as assigned

Qualifications

• Experience and Education:
• 0-3 years of experience
• High school degree or equivalent
• Technical Skills:
• Must be comfortable communicating with outside customers/contractors/visitors/floor support/leadership
• Basic to intermediate computer skills required (Outlook, Excel, Work, etc.)
• Ability to become familiar with multiple customer specifications and requirements and company software such as JobBoss, Quickbooks, etc.
• Strong teamwork and communication skills to get along with co-workers, peer’s, and other departments.
• Detail oriented and able to manage multiple projects simultaneously
• Strong written and verbal communication skills
• Excellent organization skills and attention to detail
• Physical Requirements:
• Extended screen time
• Long periods of sitting

Supervisory Responsibilities

None.

Travel Required

N/A

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully

The employee(s) will possess the skills, aptitude, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety to themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

Affirmative Action/Employment Opportunity (EEO) Statement

ALIGN PRECISION is an equal opportunity employer and values diversity at our company. We are committed to creating a workplace where all qualified individuals are welcome and can thrive, regardless of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, disability status, or any other characteristics protected by law.

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