Business Support Administrator (Temporary)

Christie's; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

Christie’s seeks a detail‑driven Administrator to provide centralized support to the Art and Operation Departments. You will help coordinate consignment paperwork, capture information in internal systems, and assist with inventory and sale audits to improve efficiency and accuracy.

You will collaborate with Legal, Client Accounting, and Finance, reconcile seller proceeds with Art and Accounting teams, and work with Christie’s Technology Group to test system changes and ensure timely processing

Qualifications

• Experience in administrative roles.
• Strong organisational skills and attention to detail.
• Proficient in MS Office (Word, Excel) and internal systems.
• Excellent communication and collaboration abilities.

Responsibilities

• Provide centralized support to Art and Operations with system process coordination.
• Create and process consignment paperwork and update internal records.
• Collaborate with Legal, Client Accounting and Finance to meet business needs.
• Coordinate with Art Departments and Accounts Payable for PO creation and completion.
• Perform sale audits and report discrepancies to stakeholders.
• Reconcile seller proceeds with Art and Client Accounting teams.

Skills

Word processing

Excel

Attention to detail

Time management

Tools

JDE

Job description

The Company

Christie’s, the world’s largest art business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Departments or in our Operational focused teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

Why this role matters

To provide centralized expertise to Christie's Art and Operation Departments through the coordination of a variety of system processes. The Business Support Group is responsible for delivering consignment, inventory, and finance related activities to enhance sale efficiency. The Administrator is responsible for completing requests in a timely manner and lead the sale audit process in JDE to ensure presale and post sale readiness.

How You Will Make An Impact

• Provide support to Art Departments with the creation of consignment paperwork by accurately capturing and processing the relevant information on Christie’s internal systems.
• Collaborate with internal stakeholders such as the Legal, Client Accounting, and Finance departments to fulfill business requirements.
• Coordinate with Art Departments and Accounts Payable regarding purchase order creation and completion.
• Liase with Art Departments and Art Transport to process inventory movement such as temporary releases and international site transfers.
• Perform sale audits by reviewing sale data in internal systems to proactively report discrepancies to stakeholders.
• Responsible for working with the Art and Client Accounting departments to reconcile seller proceeds.
• Liasing with stakeholders to ensure accuracy of internal property data such as splits and combines, cancelled lines, change of account.
• Partner with Christie’s Technology Group to facilitate the implementation of system and processes changes through User Acceptance Testing and continuous feedback.
• Other duties assigned by Manager

What You Will Bring To The Team

• Strong accuracy and attention to detail.
• Effective time management skills and the ability to perform well in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships.
• Understanding of overall business activities with the ability to recognise and share relevant information.
• Actively build relationships within the business through participation in meetings and engagement opportunities.
• Proven administrative experience in a dynamic commercial environment.
• Proficiency in using computer programmes such as Word and Excel; experience with JDE is favourable.
• Exceptional organisational skills and ability to handle diverse tasks simultaneously.
• Strong problem-solving skills with a proactive approach to resolving issues.
• Ability to meet deadlines for time-sensitive tasks and projects.

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

• Posted salary range does not include discretionary overtime pay.

Closing Date: October 30th, 2026