Business Specialist

Luck Stone Corporation; Manakin-Sabot (VA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long-term Disability

Paid Time Off

401(k) Matching

Job summary

Luck Stone Corporation in Manakin-Sabot, Virginia, seeks a proactive Business Specialist to support leaders and teams across the organization. The role blends project coordination with administrative duties, risk and budget oversight, calendar management, and cross-functional communication with vendors and partners.

It also embraces AI to improve processes and operations. Onsite, you will help prepare materials for meetings, track action items, and keep information flowing to ensure deadlines

Qualifications

• High School Diploma or GED; College degree preferred.
• 5+ years of process management experience.
• 5+ years of risk management experience.

Responsibilities

• Provide hands-on support to leaders and teams across the organization.
• Own project coordination and manage competing priorities.
• Prepare materials for meetings and presentations; keep communications flowing between teams, vendors and partners.
• Identify gaps in processes and support AI-driven improvements.
• Admin responsibilities: calendar management, email handling, travel planning, and document preparation.

Skills

Project coordination

Risk management

Executive email management

Calendar management

Communication

AI Process Improvement

Education

High School Diploma or GED

College degree preferred

Tools

Microsoft Office

Job description

Luck Stone is looking to hire a Business Specialist to provide hands-on support to leaders and teams across the organization. This role owns project coordination, manages competing priorities, prepares materials for meetings and presentations, and keeps communication flowing between teams, vendors, and external partners. Day to day, the Business Specialist handles everything from risk assessment, contractor verification, leads our hauler contracting program correspondence, and uses innovative technology to support their team. At Luck Stone, our Business Specialists are essential to everything we do.
Essential Functions

50% of Job–ProjectCoordination

• Take ownership to communicate and follow through on special projects. Provide Manager with regular updatesonthe progress and actions taken.Ensure deadlinesare metandimportant meetings are attended.
• Identifies resource requirements (ex:time, budget,and personnel) for basic projects.
• Conduct research, compile data, and prepare presentations for review and presentations.
• Consistently follows up with teammembers, vendors,and others.
• Proactivelyidentifyand analyze problems, generating alternative solutions and making decisions on choices withsomesupervision
• Use intuition and knowledge toanticipatethe needsof the Manager for meetings, events, external functions, and day-to-day.
• Use andproficiencyof current technology, including software and social media, is necessary. Should be able to troubleshoot and support conference room AV, to include arranging technology support for conference calls, Teams calls, document sharing calls.BSSwill work closely with theITdepartment ontechnology-relatedsubjectssuch as:system upgrades, different software, improved software, photosoftware.

50% ofJob -Administrative

• Perform general office duties, including but not limited to:Maintainand understand the Manager’s calendar toanticipateneeds anddeterminethe information and/or materials that will berequired, travelplanning, and communication with associates in the company, customers, family, and organizations where the manager holds board or committee positions. Anticipate and proactively resolve conflicts independently.
• Prepare, read,and analyze e-mails, memos, spreadsheets, reports, and other documents. Review finished materials and dictations for completeness, accuracy, and format, and distribute to theappropriate individuals. Maintain confidentiality whenrequired.
• Open, review and sort by importance andcategoryall incoming email/mail. Segregate important matters for immediate attention. Monitor emails for actionsrequired,valuable informationsuch as meetings and keepthe Manager and teamfully informed, promptly printreplyto emails if needed.Communicate on behalf of your manager on routine matters.
• Answer the telephone promptly and professionally.Screen incoming telephone calls take accurate messages and promptly relay them.Arrangetelephoneand conference calls as requested.
• Maintainaccurateand current contact records, including telephone listings, directories and addresses, email addresses, mobile and fax numbers.
• Interact comfortably with customers and partners.Alsomaintainssuccessful business relationships.
• Uses AI to improve processes and efficiency

Identifies gaps in business processes, and works with support partners to reimagine these processes

• Ensure that other administrative tasks are done effectively and efficiently.These include expense reimbursement reporting, travel itineraries, catering for meetings,screeningor redirecting inquiries, greeting visitors, letter writing, and running errands.

Education:High School Diploma or GED; College degree preferred

Work Experience:

5+yearsof experience in process management

5+ years of experience in risk management

• High competence in Microsoft Office.
• Project coordination
• AI Process Improvement
• Executive email and calendar management.
• Budget and P-card management.

Benefits start on Day 1 of employment and include:

• Medical, dental, vision, life insurance, and long-term disability
• Paid time off: personal, vacation, holidays, and 5 well-being days
• Matching 401(k) and retirement pension

Schedule

Fully onsite, Monday through Friday, regular office hours

Luck Companies is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Qualifications

Experience

Preferred

5 years:

5 years: Process Management

5 years:

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.