Business Services | Supervisor - Textbook Inventory & Distribution

Fort Wayne Community Schools; Fort Wayne (IN); Presencial; USD 59.000 - 78.000; Jornada completa

Descripción de la vacante

Fort Wayne Community Schools seeks a Supervisor for Textbook Inventory & Distribution to plan, coordinate and oversee districtwide textbook and instructional material inventory, receipt, distribution and accountability. You will supervise staff, collaborate with Curriculum, Purchasing and schools, and report on inventory and expenditures.

The role requires coordinating counts, maintaining procedures, and ensuring timely availability of materials while supporting district resources and efficiency

Formación

• Associate degree or equivalent with three years in inventory management or related operations.
• Experience coordinating staff and inventory systems is preferred.
• Strong organizational, analytical, computer and communication skills required.

Responsabilidades

• Coordinate districtwide textbook and instructional material inventory operations.
• Develop and maintain standardized inventory procedures and records.
• Coordinate counts with schools and warehouse staff; reconcile discrepancies.
• Enter and verify inventory data; generate reports on quantities and locations.
• Collaborate with Curriculum and Purchasing on adoptions, orders, and timelines.
• Monitor expenditures and prepare budget reports as requested.
• Prepare purchase orders and follow up on outstanding orders.
• Coordinate receiving and verification of shipments; resolve issues.
• Schedule distribution and collection to ensure timely availability of materials.
• Supervise personnel; provide training and performance guidance.
• Provide guidance on inventory reporting and accountability procedures.

Conocimientos

Organizational skills

Analytical skills

Communication skills

Problem solving skills

Computer skills

Spreadsheet skills

Educación

Associate degree

Herramientas

Inventory systems

Descripción del empleo

Business Services | Supervisor - Textbook Inventory & Distribution

Starting Date: Immediately

Job Description

Purpose

Plan, coordinate and oversee the districtwide acquisition, receipt, inventory, distribution and accountability of textbooks and related instructional materials. Administer textbook inventory records and procedures, supervise assigned personnel, coordinate with Curriculum, Purchasing, Warehouse Services and schools, and provide accurate reporting to support efficient use and stewardship of district resources.

Minimum Qualifications

• Any combination of education and experience equivalent to an associate degree and three years of progressively responsible experience in inventory management, purchasing, logistics, educational materials or related business operations.
• Experience coordinating staff and managing inventory systems preferred.
• Strong organizational, analytical, computer, spreadsheet, communication and problem solving skills required.
• Ability to maintain accurate records, interpret procedures and coordinate work across multiple departments and school sites.

Essential Functions

• Plan and coordinate districtwide textbook and instructional material inventory operations, including receiving, storage, allocation, distribution, transfers, returns and disposition of obsolete materials.
• Develop, implement and maintain standardized inventory procedures, records and accountability controls for textbooks at the warehouse and school sites.
• Coordinate initial and periodic textbook counts with schools and warehouse staff; reconcile discrepancies and document missing, damaged, surplus and unaccounted for materials.
• Enter, maintain and verify textbook inventory data in district systems; generate reports on quantities, locations, movement, condition and replacement needs.
• Coordinate with Curriculum on instructional material adoptions, projected quantities, replacement needs and ordering timelines; collaborate with Purchasing on requisitions, order status and vendor follow up.
• Monitor textbook expenditures, encumbrances, and available balances; reconcile purchasing records and prepare budget reports as requested.
• Prepare and issue purchase orders for approved textbook and instructional material purchases, maintain accurate records, and follow up on outstanding orders.
• Coordinate receiving and verification of textbook shipments against orders and packing documents; identify and resolve shortages, damages, incorrect shipments and related vendor issues.
• Plan and schedule textbook distribution and collection with Warehouse Services and school personnel to support timely availability of instructional materials.
• Supervise assigned personnel, including planning and assigning work, providing training and direction, monitoring performance and recommending personnel actions in accordance with district procedures.
• Provide guidance and training to school staff regarding textbook handling, inventory reporting, returns, transfers and accountability procedures.
• Analyze inventory trends and prepare summaries of shortages, losses, damages, surplus stock, expenditures and replacement requirements; recommend operational improvements.
• Work with the Deputy Treasurer to coordinate billing and collection of charges for lost or destroyed textbooks; maintain supporting records and assist with reconciliation and follow up in accordance with district procedures.
• Coordinate the identification, reassignment, reuse, recycling or authorized disposal of surplus and obsolete textbooks in accordance with district procedures.
• Maintain related forms, procedures, schedules, correspondence and records; support internal reviews and respond to requests for inventory information.
• Collaborate with Business Services, Curriculum, school administrators and other departments to resolve inventory and distribution issues and improve service.
• Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment, Employment, Enlistment, or Entrepreneurship.)
• Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction.
• Perform related duties, as assigned.

Physical Requirements

To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:

• Communication Skills: Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity: Adeptness in the use of hands and fingers.
• Postural Endurance: Sit or stand for prolonged periods, as the job requires.
• Flexibility: Ability to bend at the waist, kneel, or crouch to perform specific duties.
• Visual Acuity: Close vision ability with the capacity to adjust focus.
• Mobility: Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina: Capability to lift, carry, push, or pull up to twenty (25) pounds or more.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.

Job Details

Job ID: 5987084

Application Deadline: Posted until filled

Posted: Nov 09, 2026 5:00 AM (UTC)

Starting Date: Immediately

Position Type: Full-Time

Salary: $59,048 to $78,076 Per Year

Job Requirements:

• Citizenship, residency or work visa required

Location

Fort Wayne Community Schools Business Services - Fort Wayne, Indiana

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This job is also posted in Fort Wayne Community Schools