Business Services Specialist

Prince William County Government; Virginia (MN); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Retirement from the Virginia Retire

401a and 457 retirement savings plans

Paid Annual Leave / Sick Leave / Local

Paid Holidays

Group Medical, Dental, & Vision Health

Group Life Insurance

Employee Assistance Program (EAP)

Career Development Opportunities

Job summary

Prince William County Government seeks a detail-oriented Business Services Specialist to join the Buildings & Grounds division. You will process purchase requisitions, orders, and changes, coordinate with vendors, verify pricing, and maintain financial records.

This entry-level role supports CMMS Brightly Asset Essentials, provides Tier 1 system support, and collaborates with stakeholders to ensure timely acquisitions and accurate payments. Core hours are 8:00am–5:00pm, in-office on all workdays.

Qualifications

• High school diploma or GED and 3 years of experience in procurement, finance, systems support, or administrative roles.
• Experience with Oracle-based financial systems or similar computerized financial system.
• Experience creating purchase orders and paying invoices in a state or local government.
• Experience with CMMS or asset management system.
• Experience using Microsoft Office Suite (Excel, Teams, SharePoint, Lists) and Adobe Acrobat/Adobe Sign.

Responsibilities

• Process purchase requisitions, purchase orders, and change orders; coordinate with vendors; verify pricing and contract compliance.
• Maintain financial records and prepare reports; reconcile transactions; allocate P-Card transactions; support Accounts Payable.

Skills

Detail orientation

Customer service

Organizational skills

Problem-solving

Communication skills

Education

High school diploma or GED

Tools

Brightly Asset Essentials

Oracle-based financial system

Microsoft Office Suite

Adobe Acrobat/Adobe Sign

Job description

The Department of Facilities & Fleet Management’s Buildings & Grounds Division (B&G) helps to support the foundation of local democracy by supporting the facilities and grounds used by residents, visitors, and County employees every day. The division is comprised of an administrative team, two custodial teams, a grounds team, and five maintenance teams spanning Prince William County. B&G is seeking a detail-oriented Business Services Specialist to join our administrative team as we continue to improve and strive to be the best facilities maintenance team.

This position is ideal for an entry-level procurement or systems support professional interested in facilities and grounds maintenance who thrives in a fast-paced environment and possesses exceptional organizational, customer service, and problem-solving skills. The successful candidate will demonstrate the ability to manage multiple priorities, work independently, and collaborate effectively with diverse stakeholders while maintaining a professional and positive demeanor. This is a unique opportunity to play a key role in shaping and enhancing Division processes, developing efficient workflows, and contributing to the continued success of a growing organization.

About This Role:

This position supports the Buildings & Grounds and Property Management Business Services team by processing purchase requisitions, purchase orders, and change orders; coordinating with vendors; verifying pricing and contract compliance; maintaining financial records; preparing reports; reconciling transactions; allocating P-Card transactions; and supporting Accounts Payable and other financial transactions. The position works closely with the Business Services Analyst, internal stakeholders, and vendors to ensure timely acquisition of goods and services and accurate, timely payment of invoices.

The Business Services Specialist also provides Tier 1 support for the division’s computerized maintenance management system (CMMS) - Brightly Asset Essentials, including managing users and assets, maintaining preventive maintenance schedules, running and developing reports, supporting financial transaction reconciliation, assisting users, and escalating technical issues to the County’s Department of Information Technology when appropriate.

Minimum Requirements:

High school diploma or G.E.D. and 3 years experience in procurement, finance, systems support, or administrative roles

Preferences:

• Experience with an Oracle-based financial system or similar computerized financial system
• Experience in creating purchase orders and paying invoices in a state or local government
• Experience with computerized maintenance management system (CMMS) or similar asset management system
• Experience using the Microsoft Office Suite (including Excel, Teams, SharePoint, and Lists)
• Experience using Adobe Acrobat/Adobe Sign

Work Schedule: This is a full-time position, working 37.5 hours per week. The division’s core hours are 8:00am to 5:00pm Monday - Friday. This role is currently not eligible for teleworking and is required to be in-office on all workdays.

Starting Salary Range: $28.32 - $40.69 per hour

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings plans
• Paid Annual Leave / Sick Leave / Personal Leave
• Paid Holidays
• Group Medical, Dental, & Vision Health Plans
• Group Life Insurance
• Employee Assistance Program (EAP)
• Career Development Opportunities

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.