TPD Programs Coordinator

Texas Department of Transportation; Austin (TX); On-site; USD 61,000 - 100,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On‑the‑Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family‑Friendly Policies

Job summary

Texas Department of Transportation is seeking a Programs Coordinator to manage external projects and lead division‑specific programs, including newsletters, conferences, and open records coordination. The role supports a broad range of benefits and a healthy work‑life balance.

It is based at the Austin location with some travel and on‑site work requirements. The ideal candidate will have a Bachelor's degree in a related field and at least 4 years of experience in business analysis, program or

Qualifications

• Bachelor's Degree in Business Administration, Public Admin, Communications or related discipline.
• 4 years of experience in business analysis, program or project admin or related experience.
• Licenses and Certifications: Valid driver’s license.

Responsibilities

• Represents the Department and participates on interagency groups, technical committees or special task force groups.
• Conducts program or project analyses and develops solutions to increase productivity/efficiency.
• Oversees program initiatives, evaluates progress, and advises stakeholders.
• Provides training or technical support in program areas.
• Serves as liaison for programs with staff, governmental entities and the public.
• Coordinates meetings, conferences, and workshops; prepares reports.

Skills

Communication skills

Project coordination

Business analysis

Education

Bachelor's degree in Business Administration, Public Admin, Communications or related

Job description

Job Description - TPD Programs Coordinator (2601919)

Job Description

Position Information

TxDOT's Transportation Programs Division is seeking a Programs Coordinator to join our team. This position coordinates and supports external projects while leading a variety of division‑specific programs and initiatives, including newsletters, conferences, banquets, records retention, and open records coordination.

With a workforce of more than 12,000 employees statewide, TxDOT offers exciting opportunities to build a rewarding and impactful career. If you are a motivated professional looking to contribute to meaningful transportation programs, we'd like to talk with you.

At TxDOT, we are committed to supporting a healthy work‑life balance. Employees enjoy a wide range of benefits and programs, including flexible and compressed work schedules, wellness leave incentives, an on‑site wellness center, career development opportunities, tuition assistance, and many other valuable benefits.

Work Location:
6230 E. Stassney Lane
Austin, TX 78744

Minimum Salary

: 61,184.00

Maximum Salary

: 99,658.00

Pay Basis

: Yearly FLSA Status : Exempt

Work Locations

: Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel

: Yes, 10 % of the Time Shift : Day Job Shift Details : 40 Location Flexibility : Onsite Location Flexibility Details : This position will be housed at 6230 East Stassney Lane, Austin, 78744

Benefits and Perks

At TxDOT, we value work‑life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full‑Time Employees
• On‑the‑Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family‑Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother‑Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work‑life balance.

For a complete list of our total compensation package please visit our Total Compensation Package website

To view benefits available to all State of Texas employees visit Benefits at a Glance | ERS (texas.gov)

Performs consultative business operations support work on behalf of the Transportation Programs Division and in support of agency transportation project and program delivery. Work involves coordination of external projects, as well as leading division specific program initiatives including newsletters, conferences, banquets, file retention, open records coordination. Work requires extensive contact with departmental staff, governmental organizations and private entities. May serve as lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

• Represents the Department and participates on interagency groups, technical committees or special task force groups
• Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
• Oversees and monitors the progress of current program initiatives or projects; evaluates pending program initiatives and projects for planning purposes; and consults and advises personnel and external contacts in policies and procedural requirements
• Provides training or technical support and assistance in program or project areas
• Serves as point of contact and/or liaison for programs or special projects with other departmental staff, governmental entities and/or the public.
• Develops and implements plans to communicate project methodology to interested groups and team members.
• Researches, identifies and provides recommendations to improve programs and/or operations.
• Coordinates program meetings, conferences, workshops; makes presentations.
• Prepares special reports by researching, collecting, analyzing, and summarizing information and trends.
• Leads and coordinates internal division business operations programs
• Oversees, compiles and distributes division specific program or project information, including statuses, meeting agenda, action items and notes; provides updates to management and stakeholders
• Monitors and identifies program or project progress against planned timelines, identifies risks or variances, and supports mitigation strategies to maintain approved scope and objectives.
• Responsible for division administrative and business functions to include inventory control, conference planning, file retention, division newsletter, legislation, and open records coordination.
• May serve as division legislative liaison and/or open records coordinator.
• Monitors and makes recommendations regarding administrative functions, reports, studies and specialized projects within the division.
• Supports and/or Leads division‑wide initiatives by coordinating logistics, preparing materials, and assisting with meetings, workshops, conferences and other project deliverables
• Coordinates with cross‑functional stakeholders, subject matter experts, and leadership to facilitate project activities, manage dependencies, and support issue resolution
• Assist in establishing long‑range program objectives and specifies strategies and actions to achieve objectives.
• May serve as a lead worker by serving as a resource for complex questions; presenting workflow and operational updates to the supervisor/manager; providing input on team members’ career conversations; and approving leave requests to ensure operations coverage.
• Serves as a project lead by managing interim projects; distributing project‑related work assignments; and evaluating project team members for the duration of the project.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education:

Bachelor's Degree in Business Administration, Public Admin, Communications or related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience:

4 years of experience in business analysis, program or project admin or related experience. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Considerable knowledge of:

• Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems
• Program/project planning, development, and management methodologies
• Communication strategies, policies and methods
• Applicable laws, rules, and regulations
• The Texas Public Information Act
• Legislative processes

Ability to:

• Manage office practices and procedures

Considerable knowledge of:

• Developing and giving presentations
• Establishing plans and setting objectives and goals that support overall business strategy/results; anticipating and adjusting for problems/roadblocks
• Developing, interpreting, and implementing policies, procedures, and technical information
• Research and analysis methodologies
• Maintaining effective working relationships with others
• Monitoring the status and progress of projects
• Leading, assigning, reviewing, and monitoring the work of others
• Analyzing projects and tasks, prioritizing, setting goals and meeting deadlines
• Communicating complex ideas and information clearly, concisely, and effectively
• Using computers, applicable programs, applications, and systems
• Communicating effectively
• Interacting with all levels of the organization

Other Attributes:

• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Talking-expressing or exchanging ideas by spoken words
• Hearing-perceive sound at normal speaking levels; receive information by oral communication

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.