Business Services | 8hr 52wk Internal Audit Clerk

Fort Wayne Community Schools; Fort Wayne (IN); On-site; USD 26,000 - 38,000; Full time

Job summary

Fort Wayne Community Schools is seeking an Internal Audit Clerk in the Business Services department in Fort Wayne, Indiana. Immediate start date with responsibilities spanning many areas of accounting support, such as accounts payable and accounts receivable, auditing transactions, and maintaining financial records.

The role requires at least two years of related experience and an associates degree preferred, with strong office and communication skills.

Qualifications

• High school diploma or equivalent required.
• Associates’ degree in Business Administration, Accounting, Office Administration, or related field preferred.
• At least two years’ general accounting clerical, administrative, records management, or office support experience, required.
• Experience in a school district, government agency, accounting office, or compliance environment, preferred.
• Must have strong office, computer and oral and written communication skills.
• Incumbents must possess knowledge of the technical aspects, methods, processes, principles, practices, procedures and terminology used in assigned field.
• Valid driver’s license with clean motor vehicle record (MVR) per FWCS requirements.

Responsibilities

• Provide technical accounting support for various accounts and functions such as accounts payable and accounts receivable; audit accounts for errors and make appropriate adjustments.
• Calculate, assemble, match, sort, review, code and post a variety of financial and statistical data; maintain, review and adjust assigned accounts; update accounts to reflect income and expenditure; balance and reconcile various accounts as directed.
• Prepare, process, verify, evaluate and audit a variety of financial transactions such as vouchers, warrants, reimbursements and purchase orders; verify accuracy of related information; calculate, prepare and assure accuracy of outgoing warrants and payments.
• Process accounts payable as assigned; prepare, audit and code claims for payment and approval according to FWCS policies and procedures; assure accuracy and completeness of invoices; verify invoices and match with purchase orders and other documents.
• Research, compile, prepare and revise accounting data; prepare and maintain a variety of auditable financial records, logs, reports and files related to accounts, income, expenditures, warrants, claims, insurance, rebates, projects and assigned activities.

Skills

Oral communication

Written communication

Office software

Attention to detail

Education

Associate degree in Business/Accounting

Tools

Office software

Accounting records

Job description

Business Services | 8hr 52wk Internal Audit Clerk

Fort Wayne Community Schools Business Services - Fort Wayne, Indiana Open in Google Maps

This job is also posted in Fort Wayne Community Schools

Job Details

• Job ID: 5913261
• Application Deadline: Posted until filled
• Posted: Sep 02, 2026 4:00 AM (UTC)
• Starting Date: Immediately

Job Description

PURPOSE

Perform a variety of technical accounting and audit duties in support of assigned District accounts and functions; process, record, evaluate and audit various transactions; prepare and maintain a variety of manual and automated financial and statistical records and reports.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent required. Associates’ degree in Business Administration, Accounting, Office Administration, or related field preferred.
• At least two years’ general accounting clerical, administrative, records management, or office support experience, required.
• Experience in a school district, government agency, accounting office, or compliance environment, preferred.
• Must have strong office, computer and oral and written communication skills. Incumbents must possess knowledge of the technical aspects, methods, processes, principles, practices, procedures and terminology used in assigned field.
• Valid driver’s license with clean motor vehicle record (MVR) per FWCS requirements.

ESSENTIAL FUNCTIONS

• Provide technical accounting support for various accounts and functions such as accounts payable and accounts receivable; audit accounts for errors and make appropriate adjustments .
• Calculate, assemble, match, sort, review, code and post a variety of financial and statistical data; maintain , review and adjust assigned accounts; update accounts to reflect income and expenditure; balance and reconcile various accounts as directed.
• Prepare, process, verify, evaluate and audit a variety of financial transactions such as vouchers, warrants, reimbursements and purchase orders; verify accuracy of related information; calculate, prepare and assure accuracy of outgoing warrants and payments.
• Process accounts payable as assigned; prepare, audit and code claims for payment and approval according to FWCS policies and procedures; assure accuracy and completeness of invoices; verify invoices and match with purchase orders and other documents.
• Research, compile, prepare and revise accounting data; prepare and maintain a variety of auditable financial records, logs, reports and files related to accounts, income, expenditures, warrants, claims, insurance, rebates, projects and assigned activities.
• Input and update a variety of financial data in an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets and generate various computerized reports; assure accuracy of input and output data.
• T ravel to pick up funding at schools, deposit t he se funds at the bank and reconcile ECA Treasurer books in EPES.
• R esponsible to help train new Treasurers , when needed
• Distribute, receive, open, sort, process and distribute various fiscal forms, documents and applications; compare and reconcile forms, statements, records, reports and other financial documents; identify errors, make corrections and resolve discrepancies.
• Audit accounts payable and verify and compare vendor information, cost calculations, addresses and other information; maintain contact with vendors to modify and clarify invoices and resolve discrepancies; prepare emergency warrants as needed.
• Process accounts receivable as assigned; receive, process, code and verify incoming monies; create account numbers in the general ledger for revenue; issue receipts; check money totals against receipts and invoices to assure accuracy; prepare bank deposits and related paperwork.
• Calculate and input encumbrances for budget purposes; maintain related expenditure data; balance and reconcile payroll distribution and encumbrances for the general ledger.
• Confer with FWCS personnel, various outside agencies and the public to exchange information and resolve issues or concerns concerning assigned accounting functions and transactions.
• Process payroll for an assigned segment of employees; assure employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; calculate a variety of payroll-related data.
• Compose, distribute and respond to fiscal correspondence; prepare warrants and various other materials for mailing and distribution.
• Issue, collect and process a variety of financial forms such as 1099’s and W-9’s.
• Support s the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment, Employment, Enlistment, or Entrepreneurship . )
• Positively p romote s and e mbod ies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction
• Perform r elated duties, as assigned.

PHYSICAL REQUIREMENTS

To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications:

• Communication Skills: ?Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity: ?Adeptness in the use of hands and fingers.
• Postural Endurance: ?Sit or stand for prolonged periods, as the job requires.
• Flexibility: ?Ability to bend at the waist, kneel, or crouch to perform specific duties.
• Visual Acuity: ?Close vision ability with the capacity to adjust focus.
• Mobility: ?Freedom to sit or walk at will throughout the work environment and travel between school locations and banking institutions.
• Strength and Stamina: ?Capability to lift, carry, push, or pull up to twenty (25) pounds or more.

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.

Position Type: Full-Time

Salary: $19.01 to $27.54 Per Hour

Job Requirements

• Citizenship, residency or work visa required