Business Process Support

Applied Res; Bedford, Northern (MA, KY); Hybride; USD 90 000 - 100 000; Plein temps

Résumé du poste

Applied Research Solutions is seeking a Business Process Support Professional to provide essential support to the Air Traffic System Branch within the Aerospace Management Systems Division. The role is based at Hanscom AFB, Bedford, MA, and requires a US citizenship and an active Secret clearance.

The position involves administrative duties, including coordinating meetings, managing calendars, processing documentation, and overseeing action items and suspense items to ensure timely closure.

Qualifications

• Must be a U.S. Citizen.
• Active Secret Security Clearance required.
• Bachelor's Degree in a related field and three years of experience in the respective technical/professional discipline being performed, three of which must be in the DoD OR seven years of directly related experience, five of which must be in the DoD.
• Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.
• Document and records management, including preparation, tracking, and organization of program materials.
• Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.
• Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation.
• Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows.

Responsabilités

• Build and maintain a running list of taskers and assign them to team members, ensuring closure.
• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.
• Track and coordinate documentation and staff packages for signature/approval.
• Facilitate unit inspections and MICT evaluations preparation and support.
• Identify, collect, organize and manage organizational knowledge across portfolios and products.

Connaissances

Administrative support

Calendar management

Documentation management

Meeting coordination

Office administration

Formation

Bachelor's Degree in a related field

Outils

Microsoft Office Suite

Description du poste

Applied Research Solutions is seeking a Business Process Support Professional to provide support to the Air Traffic System Branch in the Aerospace Management Systems Division (AFLCMC/HBA).

The Aerospace Management Systems Division is responsible for developing, delivering, and sustaining the Department of the Air Force’s critical air traffic management, landing systems, CNS/ATM avionics, and weather sensing and forecasting capabilities. These capabilities enable resilient airspace operations and provide essential situational awareness for the USAF, USSF, Joint, and Coalition forces.

This division also supports execution across multiple mission areas. Its main efforts include Air Traffic Management Systems, CNS/ATM Avionics Engineering, Weather Sensing and Forecast Technologies, and an extensive Foreign Military Sales (FMS) portfolio that delivers airspace control and aviation safety capabilities to partner nations.

This is a full-time position located at Hanscom AFB, Bedford, MA.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Duties include, but not limited to:

• Build and maintain a running list of taskers, assign taskers to team members appropriately and, ensure tasks are closed out


• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources.


• Tracking and coordinating documentation and staff packages for signature/approval


• Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations


• Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch.


• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.


• Building and organize the company's conceptual assets into knowledge bases through Google wiki sites


• Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM))


• Provide guidance, feedback and management of Budget Execution Review preparations and presentations


• Manage and oversee taskers and suspenses


• Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis


• Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement


• Assist with Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and AFMAN 23-110, USAF Supply Manual


• Assist with processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and willensure appropriate AF Instruction is applied to each award or decoration


• Assist with statistics analysis and reporting reports and awards policies, directives and regulations


• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses


• Assist with management of organization’s workflow


• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation


• Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters


• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories


• Other duties as assigned

Qualifications/Technical Experience Requirements:

• Must be a U.S. Citizen


• Active Secret Security Clearance required
  
• Bachelor's Degree in a related field and three years of experience in the respective technical/professional discipline being performed, three of which must be in the DoD OR seven years of directly related experience, five of which must be in the DoD


• Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.


• Document and records management, including preparation, tracking, and organization of program materials.


• Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.


• Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation.


• Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows.

The expected annual salary range: $90k - $100k. Salary is dependent upon the role and associated responsibilities, candidate's experience, and qualifications to include education/training, and key skills.

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.