Business Operations Supervisor

Office of Energy Infrastructure Safety; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Office of Energy Infrastructure Safety in California seeks a Business Operations Supervisor (Supervisor I) to oversee the Business Operations Unit, planning and supervising staff across fleet, assets, stockroom, facilities, reprographics, mailroom and forms/document management. The role requires 100% office presence and up to 25% travel.

You will lead process improvements, enforce inventory controls, manage contracts, and communicate with management, vendors, and other stakeholders.

Qualifications

• Experience leading, coordinating, or supporting the work of others, including providing guidance, training, or assistance to staff.
• Knowledge of leadership techniques and operations administration in State government.
• Experience working in business services or administrative operations, including, facilities, fleet, asset and contract management.
• Experience applying, interpreting, or assisting with the development of policies, procedures, regulations, or guidelines.
• Ability to analyze operational or administrative issues, identify options, and develop recommendations or solutions.
• Strong written and verbal communication skills, with the ability to establish and maintain effective working relationships with management, staff, governmental entities, vendors, and other stakeholders.
• Experience with inventory procedures and inventory control.
• Proficient in the use of various computer applications such as Microsoft Word, Excel, and other database programs and be willing to learn new technological tools and to incorporate them in daily tasks.
• The ability to multi-task and meet multiple deadlines in a timely manner; the ability to independently conduct research, analysis; and prepare reports; the ability to work with staff at all levels in the organization, outside agencies and the public; and the ability to independently organize/prioritize workload to meet demands are necessary for this position.
• Be reliable, punctual, self-motivated and have good work ethic with demonstrated ability to be accountable.
• Interpersonal skills: The ability to work independently, as well as cooperatively and productively, in a team atmosphere with colleagues having different disciplinary backgrounds.

Responsibilities

• Oversee, plan, and supervise the Business Operations Unit that includes fleet management, assets management, stockroom, facilities, reprographics, mailroom, and forms/document management.
• Manage staff and programs within the unit and ensure alignment with organizational goals.
• Travel up to 25% and operate state-owned or leased vehicles as required.

Skills

Leadership

Staff training

Operations admin

Policy interpretation

Problem solving

Communication skills

Inventory procedures

Excel proficiency

Report writing

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Job description

Under the general direction of the Business Services Manager, the Business Operations Supervisor (Supervisor I) oversees, plans, organizes, and supervises the personnel and programs of the Business Operations Unit that includes fleet management, assets management, stockroom units, facilities, reprographics, mailroom, and forms/document management.

This position will be required to be in the office 100% of the time.

This position will travel up to 25% of the time. Possession of a valid driver’s license is required when operating a state owned or leased vehicle.

You will find additional information about the job in the Duty Statement.

Desirable Qualifications

• Experience leading, coordinating, or supporting the work of others, including providing guidance, training, or assistance to staff.
• Knowledge of leadership techniques and operations administration in State government.
• Experience working in business services or administrative operations, including, facilities, fleet, asset and contract management.
• Experience applying, interpreting, or assisting with the development of policies, procedures, regulations, or guidelines.
• Ability to analyze operational or administrative issues, identify options, and develop recommendations or solutions.
• Strong written and verbal communication skills, with the ability to establish and maintain effective working relationships with management, staff, governmental entities, vendors, and other stakeholders.
• Experience with inventory procedures and inventory control.
• Proficient in the use of various computer applications such as Microsoft Word, Excel, and other database programs and be willing to learn new technological tools and to incorporate them in daily tasks.
• The ability to multi-task and meet multiple deadlines in a timely manner; the ability to independently conduct research, analysis; and prepare reports; the ability to work with staff at all levels in the organization, outside agencies and the public; and the ability to independently organize/prioritize workload to meet demands are necessary for this position.
• Be reliable, punctual, self-motivated and have good work ethic with demonstrated ability to be accountable.
• Interpersonal skills: The ability to work independently, as well as cooperatively and productively, in a team atmosphere with colleagues having different disciplinary backgrounds.

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