Business Operations Specialists

ManTech; Herndon (VA); On-site; USD 90,000 - 140,000; Full time

Job summary

MANTECH seeks motivated Business Operations Specialists for Herndon, VA, Dallas, TX, and Oahu, HI. You will support program management offices with internal rhythms, correspondence controls and process improvements to sustain operational readiness.

Senior candidates require 10+ years of experience; midlevel 3+ years; junior level just a bachelor’s degree. Active Secret clearance is required; Master’s and PMO experience are highly valued.

Qualifications

• Senior level requires 10+ years of relevant experience with a degree.
• Midlevel requires 3+ years of relevant experience with a degree.
• Junior level requires a bachelor’s degree in a related field.
• Experience in PMO, executive communications and office automation is preferred.
• Active Secret clearance is required for the role.
• Master’s degree and certifications in project/operations management are a plus.

Responsibilities

• Manage internal business rhythm, workflows and administrative controls.
• Authorize procedural standards for executive correspondence and improve processes.
• Orchestrate administrative support for a large logistics program across multiple theaters.
• Coordinate executive calendars and high-level meeting requirements and track milestones.
• Prepare, review and route official program correspondence and deliverables to partners.
• Provide leadership and mentoring to subordinate staff.

Skills

Office administration

Calendar management

Database tracking

Executive correspondence

PMO operations

Education

Bachelor's degree in Business Administration/Management/Communications

Master’s degree (preferred)

Tools

Microsoft Office Suite

SharePoint

Job description

MANTECH seeks motivated, career and customer-oriented Business Operations Specialists to join our team in Herndon Virginia, Dallas Texas and Oahu Hawaii .

Responsibilities include but are not limited to:

• Manages the internal business rhythm, organizational workflows, and master administrative controls within a Program Management Office.

• Authorize procedural standards for executive correspondence, validate information dissemination protocols, and implement process improvements to optimize administrative efficiency.

• Orchestrates administrative support operations for a large-scale logistics and sustainment program across the Pacific theater, ensuring seamless headquarters synchronization.

• Manage executive calendar synchronization, coordinate high-level meeting requirements, and direct the tracking of contract wide action items and milestones.

• Oversee the preparation, review, and routing of official program correspondence and deliverable notifications to Mission Partners to maintain operational readiness.

• Provides leadership, guidance, and mentoring to subordinate staff.

NOTE: Multiple levels of seniority are available based on qualifications and experience. Please see below.

Minimum Qualifications:

Senior Level

• Bachelor’s degree in Business Administration, Management, Communications, or a related field and 10+ years of position-relevant experience (additional experience may be substituted in lieu of education).

Midlevel

• Bachelor's degree in Business Administration, Management, Communications, or a related field and 3+ years of position-relevant experience (additional experience may be substituted in lieu of education).

• Proficiency in office automation tools, calendar management, and database tracking systems.

Junior Level

• Bachelor's degree in Business Administration, Management, Communications, or a related field.

Preferred Qualifications:

• Master’s degree in a related discipline.

• Experience supporting PMO operations for USSOCOM or USPACOM major commands.

• Expertise in managing executive-level military correspondence and action-item tracking systems.

• Professional certification in Project or Operations Management (e.g., PMP or CAPM).

Clearance Required:

• Must hold an active Secret clearance

Physical Requirements:

• The person in this position must be able to remain in a stationary position 50% of the time.

• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.

MANTECH International Corporation considers all qualified applicants for employment without regard to disability or veteran status or any other status protected under any federal, state, or local law or regulation.