Business Operations Specialist

Second Front Systems, Inc.; United States; On-site; USD 90,000 - 120,000; Part time

Benefits offered by this job

Health coverage

PTO & holidays

401(k) & Equity

Professional development stipend

Job summary

Second Front Systems, Inc. is seeking a Business Operations Specialist to strengthen our regional operations and administrative infrastructure in the Netherlands.

You will coordinate employment, IT, and administrative workflows with the Head of EMEA and global teams, turning deployment readiness into workforce planning and staffing. You will own Dutch employment processes, coordinate with payroll and legal providers, and maintain region-specific records.

Qualifications

• 3–5+ years of experience in business operations or HR operations.
• Experience coordinating with payroll, HR, accounting, legal, and external providers.
• Based in the Netherlands with experience supporting Dutch employment administration.

Responsibilities

• Coordinate employment, IT, legal, and administrative workflows across EMEA, U.S. and European providers.
• Own regional coordination, documentation, and issue follow-through across People Ops, Finance, Legal, IT, and Security.
• Administer Dutch employment processes: contracts, right-to-work verification, payroll inputs, leave, pension, and benefits.
• Track external provider deliverables and maintain SOPs for audit-ready operations.
• Partner with operations leadership on headcount allocation and retention during transitions.

Skills

Stakeholder coordination

Documentation

Process improvement

Payroll coordination

Job description

• Second Front Systems is looking for an organized, detail-oriented, and process-driven Business Operations Specialist to strengthen our regional operations and administrative infrastructure in the Netherlands
• This role sits at the intersection of business operations and people operations. You’ll coordinate employment, IT, and administrative workflows with the Head of EMEA and relevant global teams — translating deployment readiness and resource needs into workforce planning and operational staffing
• You’ll own regional coordination, documentation, and issue follow-through across People Operations, Finance, Legal, IT, and Security, making sure deadlines, approvals, and open action items get tracked to completion
• Day to day, that means managing Dutch employment administration (contracts, right-to-work documentation, payroll inputs, leave, pension, and benefits), coordinating with payroll, HR, accounting, legal, and corporate-service providers, and maintaining regional operating records, SOPs, entity documentation, and cost-center information
• You’ll act as the primary EMEA back-office point of contact across our Dutch and UK entities — the operational bridge between our regional teams, U.S. shared services, and external European providers
• Coordinate employment, IT, legal, and administrative workflows across EMEA operations, U.S. shared services, and European providers on a regular monthly cadence
• Administer Dutch employment processes: contracts, right-to-work verification, payroll inputs, leave, pension, and benefits, in line with local statutory requirements
• Track external provider deliverables, requests, approvals, and deadlines through to completion; maintain SOPs so the work is repeatable and audit-ready
• Coordinate personnel-security clearance administration between EMEA, U.S. Security, NATO, and customer programs, and flag anything blocking accreditation
• Compile the entity and cost-center data needed for consolidated EMEA reporting, and support vendor onboarding and purchasing approval workflows
• Document and maintain processes that turn recurring administrative tasks into repeatable regional operations with clear ownership
• Translate business unit hiring needs into timelines and skill profiles aligned with mission schedules and customer accreditation gates
• Help resolve misalignment between finance, program management, and HR systems, and keep budget execution in sync with onboarding and deployment timelines
• Partner with operations leadership and People Ops on headcount allocation, role structure, and retention decisions during contract transitions
• This position may start part-time with the opportunity to grow into full-time, and may be structured as either an employee contract or an independent services/contractor agreement — the specific arrangement, weekly hours, and schedule will be confirmed during the offer process and set out in the engagement contract

Benefits

• Health & Wellness: Receive 100% medical, dental, and vision coverage for you and your family.
• PTO & Remote First: We provide flexible time off, recognize 11 federal holidays, and offer paid parental leave.
• 401(k) & Equity: Invest in your future. Our 401(k) and equity incentives help you build wealth as we grow together.
• Professional Development: We value your drive to grow and provide an annual stipend for self-directed professional development.

A track record of coordinating external payroll processors, HR platforms, accounting firms, legal counsel, and corporate service providers3–5+ years of experience in business operations, People Operations, HR operations, or cross-functional subsidiary administrationDemonstrated discipline in maintaining organized systems for confidential employment records, legal documents, and company dataBased in the Netherlands, with demonstrated experience supporting Dutch employment administration, payroll coordination, and local HR/benefits provider relationshipsFluent written and spoken English for stakeholder coordination and documentationExperience managing employment across multiple countries, legal entities, and contractor models, including employer-of-record arrangementsExperience supporting a U.S.-headquartered company through European subsidiaries or Dutch BV entity operations