Business Operations Specialist

MRA Recruiting Services; McHenry (IL, WI); On-site; USD 36,000 - 39,000; Full time

Job summary

Medaxis LLC in McHenry, IL is seeking a Business Operations Specialist for a 100% onsite, temp-to-hire role with a pay range of $26.00–$28.00 per hour. The position supports Accounting, Customer Service, Sales Enablement, and Operations, acting as a key backup across multiple functions in a fast‑paced environment.

The role emphasizes strong accounting foundations, problem solving, and cross‑functional collaboration, offering opportunities to improve processes and contribute to day‑to‑day

Qualifications

• High school diploma or GED.
• At least 3 years of accounting experience including AP, AR and reconciliations.
• Strong customer service, order processing, or administrative support experience.
• Experience with ERP systems and Microsoft Office.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and adapt to changing needs.

Responsibilities

• Support Accounts Payable and Accounts Receivable activities, including invoice processing and reconciliations.
• Provide backup for bank reconciliations, payment processing, and vendor records.
• Assist with procurement, supplier onboarding, and purchase orders.
• Support customer order entry, invoicing, returns, and inquiries.
• Coordinate with Accounting, Sales, Customer Service, and Operations to keep daily activities running smoothly.
• Identify process improvements and assist with special projects.

Skills

Accounting experience

Detail oriented

Multi-tasking

Customer service

Education

High school diploma

Tools

ERP systems

Microsoft Office

Job description

Business Operations Specialist

Medaxis LLC in McHenry, IL

Temp-to-Hire | 100% Onsite
Pay Range: $26.00–$28.00 per hour

About the Role

Are you an accounting professional who enjoys variety and working with people across different areas of a business?

We are looking for a Business Operations Specialist to provide essential support across Accounting, Customer Service, Sales Enablement, and Operations. This is a great opportunity for someone with a strong accounting foundation who also enjoys solving problems, supporting customers, and keeping day-to-day business operations running smoothly.

In this role, you’ll serve as a key backup across several business functions, helping ensure work continues seamlessly during absences, busy periods, and changing business needs. You’ll work closely with Accounting, Sales, Customer Service, and Operations teams in a fast-paced environment where no two days are exactly alike.

What You’ll Do

Accounting & Financial Operations

• Support Accounts Payable and Accounts Receivable activities, including invoice processing, payment posting, cash application, account maintenance, and reconciliations.
• Assist with bank reconciliations and payment processing.
• Maintain vendor records and assist with supplier onboarding.
• Prepare and process purchase requisitions, purchase orders, and direct purchases.
• Research and resolve accounting discrepancies.
• Help ensure financial transactions are accurate and completed in accordance with company policies.
• Provide backup support for accounting functions as needed.

Customer Service & Sales Support

• Provide backup support for customer order entry, invoicing, returns, and customer inquiries.
• Maintain customer account, pricing, and order information.
• Coordinate with customers and internal teams regarding order status, product availability, and service-related issues.
• Support customer onboarding and sales enablement activities.
• Assist with sample and demo orders, marketing collateral, and trade show preparation.
• Provide backup coverage for Sales Enablement functions during absences or periods of increased workload.

Business Operations & Administrative Support

• Partner with Accounting, Sales, Customer Service, and Operations teams to support daily business activities.
• Maintain accurate records, documentation, and system information.
• Identify opportunities to improve processes and operational efficiency.
• Assist with special projects and other business needs as assigned.

What We’re Looking For

Required Qualifications

• High school diploma or GED.
• At least 3 years of accounting experience, including experience with AP, AR, cash application, reconciliations, or similar accounting functions.
• Strong customer service, order processing, or administrative support experience.
• Experience working with ERP systems and Microsoft Office.
• Strong attention to detail and organizational skills.
• Excellent problem-solving skills and the ability to research and resolve discrepancies.
• Ability to manage multiple priorities and adapt to changing needs.
• Strong verbal and written communication skills.

Preferred Qualifications

• Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting both accounting and customer-facing functions.
• Experience in a manufacturing, distribution, or operations environment.

Why This Role?

This position is ideal for someone who wants to use their accounting experience in a broader business role. You’ll gain exposure to multiple areas of the organization while becoming a valuable resource to several teams.

If you’re organized, detail-oriented, customer-focused, and comfortable wearing multiple hats, we’d love to hear from you!

This is not a job description. More details will be provided regarding the functions of this position.

We are not accepting any candidates from recruiting firms/agencies.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, citizenship, sex, protected veteran status, age, physical or mental disability, medical condition, HIV/AIDs status, marital status, domestic partner status, sexual orientation, gender identity (transgender status), weight, height or any other characteristic protected by federal, state, or local law or ordinance.

We Make it Easy

Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees.

As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.