Business Operations Manager

Defense Innovation OnRamp Hub: Arizona; Phoenix (AZ); On-site; USD 90,000 - 120,000; Full time

Job summary

EndRun LLC, a technology consultancy partnering with DoD mission partners, seeks a Business Operations Manager to oversee contract administration, operations, and internal processes. You will manage the full contract lifecycle, support proposals, and ensure compliance across government and commercial programs.

You will collaborate with executive leadership, program managers, finance, and subcontractors to enable growth, scale operations, and deliver on commitments while maintaining compliant

Qualifications

• Bachelor's degree or equivalent professional experience.
• Five or more years of experience in government contract administration, business operations, or program support.
• Strong knowledge of federal contracting principles and contract administration practices.
• Excellent organizational, communication, and project management skills.
• Experience managing multiple priorities in a fast-paced environment.
• Strong attention to detail and ability to manage confidential information.

Responsibilities

• Manage the full lifecycle of government and commercial contracts from proposal support through contract closeout.
• Review solicitations, identify contractual risks, and assist with contract strategy.
• Draft, review, and administer contracts, subcontracts, NDAs, teaming agreements, and consulting agreements.
• Interpret contract requirements and communicate obligations to program teams.
• Coordinate audits, compliance reviews, and contract closeout activities.
• Develop and maintain contract tracking tools, performance dashboards, and reporting mechanisms.
• Provide contract strategy guidance including contract type selection and risk identification.
• Coordinate payroll processing, accounting support, and internal financial administration.
• Support budgeting, financial reporting, and internal operational reporting.
• Manage vendor relationships and internal process improvements.
• Oversee HR onboarding and personnel documentation.

Skills

Contract administration

Government contracting

Operations management

Project management

Communication

Attention to detail

Confidential information handling

Education

Bachelor's degree or equivalent

Tools

QuickBooks

Job description

EndRun LLC is a technology consultancy dedicated to direct collaboration with DoD mission partners to develop technology solutions to solve real National Security challenges. Our programming includes critical technology & venture creation, lab-to-market commercialization, and direct funding and contracting support to develop prototypes, training and support for entrepreneurs and the tech workforce needed to ensure these startups and our mission partners succeed.

The Business Operations Manager is responsible for overseeing the company's contract administration, business operations, and internal administrative functions to ensure efficient, compliant, and scalable execution of government and commercial programs. This position serves as the operational backbone of the organization by managing the full contract lifecycle, supporting proposal development, maintaining operational business systems, coordinating internal administrative processes, and ensuring organizational compliance. The role enables executive leadership to focus on strategic growth, customer engagement, business development, and program execution.

The Business Operations Manager reports directly to the Managing Director and collaborates closely with executive leadership, program managers, finance, customers, subcontractors, and external advisors. Primary responsibilities include:

Contract Administration & Program Support

Manage the full lifecycle of government and commercial contracts from proposal support through contract closeout.

• Support proposal development by reviewing solicitations, identifying contractual risks, and assisting with contract strategy.
• Draft, review, and administer contracts, subcontracts, NDAs, teaming agreements, and consulting agreements.
• Interpret contract requirements and communicate obligations to program teams.
• Ensure appropriate contractual flow-downs to subcontractors and partners.
• Translate contract requirements into deliverables, milestones, reporting requirements, and execution plans.
• Partner with Program Managers to monitor contract performance, deliverables, schedules, and compliance.
• Identify contractual, financial, and execution risks and recommend mitigation strategies.
• Develop and maintain contract tracking tools, performance dashboards, and reporting mechanisms.
• Prepare contract status reports, customer deliverables, modifications, and supporting documentation.
• Serve as a primary administrative point of contact for Contracting Officers (COs), Contracting Officer Representatives (CORs), Technical Points of Contact (TPOCs), subcontractors, and business partners regarding contractual matters.
• Coordinate audits, compliance reviews, and contract closeout activities.
• Capture lessons learned and continuously improve contract administration processes.
• Provide contract strategy guidance to consulting clients, including contract type selection, proposal strategy, FAR fundamentals, execution readiness, and identification of common contractual risks.

Business Operations

• Develop, document, and continuously improve internal business processes.
• Coordinate corporate compliance activities, business registrations, insurance renewals, and corporate records.
• Organize and maintain proposal libraries, contract repositories, and document management systems.
• Coordinate payroll processing, accounting support, and financial administration with the company's accounting partners while ensuring timely and accurate internal documentation.
• Assist with budgeting, financial reporting, and internal operational reporting.
• Coordinate vendor relationships and operational support services.
• Support company event logistics and internal operational initiatives.

Human Resources & Corporate Administration

• Coordinate employee onboarding and offboarding activities.
• Maintain employee records and personnel documentation.
• Administer benefits enrollment and PTO tracking.
• Support recruiting coordination and policy administration.
• Assist leadership with maintaining an efficient, compliant, and positive workplace environment.

Qualifications

Required

• Bachelor's degree or equivalent professional experience.
• Five or more years of experience in government contract administration, business operations, or program support.
• Strong knowledge of federal contracting principles and contract administration practices.
• Excellent organizational, communication, and project management skills.
• Experience managing multiple priorities in a fast-paced environment.
• Strong attention to detail and ability to manage confidential information.

Preferred

• Experience supporting DoD or federal government contractors.
• Familiarity with FAR, DFARS, and common government contract types (FFP, CPFF, T&M, OTA).
• Experience with proposal development and subcontract administration.
• Experience with QuickBooks or similar accounting software.
• Experience in a rapidly growing small business environment.

Success in This Role

A successful Business Operations Manager provides the operational discipline that allows a growing government contractor to scale effectively. By integrating contract administration, business operations, compliance, and internal process management into a single role, this position strengthens organizational execution while allowing executive leadership to focus on strategy, customer relationships, business development, and company growth.