Business Operations Coordinator

Montana Hospital Association; Helena (MT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Employer PAID health insurance

401(k) with generous company match

Paid time off

Job summary

The Montana Hospital Association (MHA) is seeking a Business Operations Coordinator to support MHA Ventures, Inc., MHA's for-profit subsidiary. The role involves coordinating contracts, vendor relationships, and program records, tracking purchasing data, and keeping projects moving forward under the Vice President of Shared Services.

The ideal candidate will be detail-oriented, resourceful, and capable of handling multiple priorities, delivering timely solutions, and communicating effectively

Qualifications

• Associate's degree or equivalent in a related field.
• Two or more years in administrative support or project coordination.
• Strong organizational and multitasking abilities.
• Proficiency with Excel, Outlook, Word, PowerPoint, Teams.

Responsibilities

• Coordinate member and partner records and communications.
• Manage contracts, purchasing, and program documentation.
• Maintain spreadsheets and support financial reporting and presentations.
• Assist with outreach and marketing materials for initiatives.
• Coordinate meetings, deadlines, and board materials.

Skills

Organizational skills

Microsoft 365 proficiency

Communication skills

Customer service

Education

Associate's degree

Tools

Microsoft 365 Suite

Job description

Description

COORDINATION | RELATIONSHIPS | OPERATIONS

Make an Impact. Build Relationships. Keep Business Moving.

Are you an organized, proactive professional who enjoys bringing people, projects, and processes together? The Montana Hospital Association (MHA), is seeking a Business Operations Coordinator to support the continued growth and daily operations of MHA Ventures, Inc., MHA's for-profit subsidiary.

Working closely with the Vice President of Shared Services, this position plays an important role in coordinating business operations, supporting hospital and vendor relationships, managing contracts and program records, tracking purchasing and financial data, and keeping projects and communications moving forward.

The ideal candidate is detail-oriented, resourceful, and takes pride in following through, solving problems, and making things happen.

What You'll Do

• Coordinate Relationships: Maintain member and partner records, support hospital and vendor communications, track program participation, and provide responsive customer service.
• Support Business Operations: Coordinate contracts, purchasing arrangements, program enrollment, renewals, and related documentation.
• Manage Data and Reporting: Maintain spreadsheets and databases, track purchasing volume and utilization, assist with financial reporting, and prepare reports and presentations.
• Support Business Development: Coordinate outreach, prepare communications and marketing materials, and assist with initiatives that promote MHA Ventures programs and services.
• Keep Projects Moving: Coordinate meetings, track deadlines and deliverables, prepare Board materials, and identify opportunities to improve processes and workflows.

Make an Impact. Build Relationships. Keep Business Moving.

Are you an organized, proactive professional who enjoys bringing people, projects, and processes together? The Montana Hospital Association (MHA) is seeking a Business Operations Coordinator to support the continued growth and daily operations of MHA Ventures, Inc., MHA's for-profit subsidiary.

Working closely with the Vice President of Shared Services, this position plays an important role in coordinating business operations, supporting hospital and vendor relationships, managing contracts and program records, tracking purchasing and financial data, and keeping projects and communications moving forward.

The ideal candidate is detail-oriented, resourceful, and takes pride in following through, solving problems, and making things happen.

What You'll Do

• Coordinate Relationships: Maintain member and partner records, support hospital and vendor communications, track program participation, and provide responsive customer service.
• Support Business Operations: Coordinate contracts, purchasing arrangements, program enrollment, renewals, and related documentation.
• Manage Data and Reporting: Maintain spreadsheets and databases, track purchasing volume and utilization, assist with financial reporting, and prepare reports and presentations.
• Support Business Development: Coordinate outreach, prepare communications and marketing materials, and assist with initiatives that promote MHA Ventures programs and services.
• Keep Projects Moving: Coordinate meetings, track deadlines and deliverables, prepare Board materials, and identify opportunities to improve processes and workflows.

Requirements

What We're Looking For

• Associate's degree in business administration, accounting, communications, healthcare administration, or a related field; equivalent education and experience will be considered.
• Two or more years of experience in administrative support, business operations, customer service, contract administration, or project coordination preferred.
• Strong organizational skills and the ability to manage multiple priorities, meet deadlines, and independently follow through.
• Proficiency in Microsoft 365, particularly Excel, Outlook, Word, PowerPoint, and Teams.
• Strong written and verbal communication skills and the ability to build professional relationships.
• Comfort working with spreadsheets, numerical information, and financial data.
• Initiative, sound judgment, attention to detail, and the ability to identify problems and recommend solutions.

Additional Requirements

• Occasional in-state travel and support of meetings or events outside regular business hours may be required.
• Ability to maintain confidential business, financial, member, and partner information.

Working Environment

This position works in a collaborative, fast-paced office environment involving regular computer use, frequent communication, and coordination of multiple priorities and deadlines. Reasonable accommodations are available for essential job functions.

Benefits

• Employer PAID medical, dental, and vision insurance for employees
• Employer contribution to Health Savings Account (HSA) or Montana Medical Savings Account (MSA)
• Flex Savings account
• 401(k)
• Very generous 401(k) contribution after 2 years of employment
• Employer PAID Life Insurance
• Paid time off
• Holidays: Enjoy 7 paid holidays per year, with an additional paid office closure between Christmas Day and New Year's Day.
• Employee Assistance Program