Business Operations Associate, Original Publishing

VIZ Media; San Francisco (CA); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Flexible Spending

Commuter stipend

Life Insurance

ID Theft protection

Pet insurance

Paid holidays

Volunteer time

Wellness program

Casual dress

Flexible hours

Job summary

VIZ Media, the world leader in English-language versions of manga and anime, is seeking a Business Operations Associate to join our Original Publishing team in San Francisco. This hybrid role supports publishing operations, maintains metadata, and coordinates with multiple departments.

The ideal candidate brings 2+ years of administrative experience in publishing, strong organizational skills, and proficiency with Excel. A Bachelor's Degree is preferred.

Qualifications

• 2+ years of relevant business experience, preferably in an administrative capacity in publishing.
• Strong attention to detail and organizational skills.
• Intermediate experience in Excel, particularly with large datasets.
• Ability to prioritize and balance multiple projects simultaneously and manage time effectively.
• Proactive approach to projects.
• Ability to communicate and interact professionally with culturally diverse clients, vendors, and staff.
• Bachelor's Degree from an accredited college or university, or equivalent experience, with a record that demonstrates suitable preparation for this position.

Responsibilities

• Gather and deliver all needed metadata and materials required for print and digital publishing distribution and coordinate with Editorial, Publishing Production, and Publishing Operations to ensure data is correct and up-to-date.
• Navigate internal databases and trackers and communicate updates and changes as required.
• Provide product information and materials to Sales and Marketing to support seasonal sales windows.
• Ensure compliance with Licensor submission requirements and system maintenance.
• Assist the Publishing Director and Editors with submitting contract requests and ongoing contractual negotiations.
• In addition to these duties, may perform other duties as assigned.

Skills

Business experience

Attention to detail

Excel

Time management

Proactive approach

Communication skills

Education

Bachelor's Degree

Tools

InDesign

Photoshop

Adobe Acrobat

Job description

About Our Company

VIZ Media has been bringing the finest in manga, anime, and global entertainment to English-speaking fans across the world for nearly 40 years. From classic series like Dragon Ball, Sailor Moon, and Naruto to current hits like My Hero Academia, Demon Slayer, and Chainsaw Man, we continue to offer the best in action, romance, fantasy, and adventure stories for fans of all ages.

About Our Company

VIZ Media has been bringing the finest in manga, anime, and global entertainment to English-speaking fans across the world for nearly 40 years. From classic series like Dragon Ball, Sailor Moon, and Naruto to current hits like My Hero Academia, Demon Slayer, and Chainsaw Man, we continue to offer the best in action, romance, fantasy, and adventure stories for fans of all ages. Our critically acclaimed manga, graphic novels, and books have won Eisner, YALSA, and Hugo awards and are available in both print and digital editions, and our premier catalog of anime titles can be seen on TV and via streaming and digital download, as well as in collectible Blu-ray and DVD sets at major retailers. Learn more about VIZ Media, anime, and manga at www.viz.com.

Job Summary

VIZ Media, the world leader in English-language versions of manga and anime (Japanese comics and animation), is looking for a Business Operations Associate to join our Original Publishing team. This is an exciting opportunity for a highly organized and detail‑oriented candidate with a passion for publishing to join the Original Publishing team at VIZ Media. The team publishes a range of different formats, including manga, art books, cookbooks and novels.

The Business Operations Associate will report to and assist the Senior Publishing Director, Original Publishing in facilitating the Original Publishing department’s publishing operations, ensuring all information is disseminated appropriately. This position is responsible for updating and maintaining internal databases and trackers, ensuring metadata and sales information is correct, and working closely with Publishing Operations, Publishing Production, Editorial and Sales. In addition, this role will ensure compliance with Licensor submission systems and will be responsible for some contracts administration and support.

What You’ll Do:

• Gather and deliver all needed metadata and materials required for print and digital publishing distribution and coordinate with Editorial, Publishing Production, and Publishing Operations to ensure data is correct and up-to-date.
• Navigate internal databases and trackers and communicate updates and changes as required.
• Provide product information and materials to Sales and Marketing to support seasonal sales windows.
• Ensure compliance with Licensor submission requirements and system maintenance.
• Assist the Publishing Director and Editors with submitting contract requests and ongoing contractual negotiations.

In addition to these duties, may perform other duties as assigned.

The Ideal Candidate has:

• 2+ years of relevant business experience, preferably in an administrative capacity in publishing or relevant industry
• Strong attention to detail and organizational skills
• Intermediate experience in Excel, particularly with large datasets
• Ability to prioritize and balance multiple projects simultaneously and manage time effectively
• Proactive approach to projects
• Ability to communicate and interact professionally with culturally diverse clients, vendors, and staff
• Bachelor's Degree from an accredited college or university, or equivalent experience, with a record that demonstrates suitable preparation for this position

Additional Preferred Experience:

• Proficiency with Adobe Creative Cloud programs, including InDesign, Photoshop, and Adobe Acrobat
• Prior experience in publishing
• Interest in anime and manga

Work Environment & Schedule

Location: The Business Operations Associate position is open to candidates local to the San Francisco Bay Area. This will be a hybrid position with 2 days of work onsite at our downtown San Francisco office expected weekly.

Schedule: This is a Regular Full-Time position (40 hours per week) with core hours of 10 am to 4 pm with some flexibility as needed.

Compensation: $70,000 - $80,000 annually, depending on experience, with additional variable compensation

VIZ Media offers the following benefits to its eligible employees:

• Partially subsidized Health, Dental, and Vision insurance
• 401(k) savings plan – including employer matching
• Flexible Spending – health and dependent care
• Commuter stipend for in-office work
• Life Insurance/AD&D/STD/LTD
• Legal & ID Theft insurance
• Group Pet insurance rates
• Paid holidays, vacation, and sick time - plus your birthday is a holiday!
• Philanthropy program, including paid time off for volunteer work
• Wellness program, including fitness membership discounts and reimbursement
• Full time casual dress
• Flexible work hours

As part of a multi-media entertainment company, employees may be subjected to work-related content such as: sexually explicit images, nudity, and graphic violence. Applicants should be willing to work with this type of content.

VIZ Media is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.

VIZ Media respects applicants' privacy rights. To review VIZ Media's Privacy Policy, please visit VIZ Media Applicant Privacy Policy - CA.