Licensing Coordinator

VIZ; San Francisco (CA); Hybride; USD 65 000 - 75 000; Plein temps

Avantages offerts par ce poste

Health, Dental, Vision insurance

401(k) with employer matching

Flexible Spending – health & dependent

Commuter stipend

Life Insurance/AD&D/STD/LTD

ID Theft insurance

Group Pet insurance

Paid holidays, vacation, sick time

Wellness program & fitness discounts

Casual dress

Résumé du poste

VIZ Media, a leading licensing and entertainment company, seeks a Licensing Coordinator to support the Consumer Products Licensing team across multiple properties and categories. You will coordinate day-to-day ops, track deals, and manage communications with licensors and licensees in a centralized role.

The ideal candidate has 1–3 years in licensing or admin support, strong organization and communication skills, and proficiency in Google Suite, MS Office, Asana, Canva, Slack, and related tools.

Qualifications

• 1–3 years of licensing, consumer products, entertainment, or admin support.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Google Suite, MS Office, Asana, Slack and Canva.
• Bachelor's degree or equivalent experience.

Responsabilités

• Coordinate day-to-day administrative support for the Consumer Products Licensing team across categories and territories.
• Prepare Deal Memos and documentation for internal and licensor approval.
• Track opportunities from submission to execution using internal systems.
• Maintain records of licensees, agreements, and milestones.
• Coordinate licensing agreement execution with internal teams and external partners.
• Monitor renewal timelines and upcoming contract expirations.
• Assist in onboarding new licensees.
• Serve as liaison between licensees, licensors, licensors, and internal departments.
• Track approvals and follow up with stakeholders for timely completion.
• Assist with overdue payment and forecast reconciliation.
• Coordinate sample requests for licensors, partners, and marketing initiatives

Connaissances

Organizational skills

Attention to detail

Verbal & written communication

Multitasking

Team collaboration

Formation

Bachelor's degree or equivalent

Outils

Google Suite

Microsoft Office

My Media Box

Canva

Asana

Slack

Description du poste

About Our Company

VIZ Media has been bringing the finest in manga, anime, and global entertainment to English-speaking fans across the world for nearly 40 years. From classic series like Dragon Ball, Sailor Moon, and Naruto to current hits like My Hero Academia, Demon Slayer, and Chainsaw Man, we continue to offer the best in action, romance, fantasy, and adventure stories for fans of all ages.

Our critically acclaimed manga, graphic novels, and books have won Eisner, YALSA, and Hugo awards and are available in both print and digital editions, and our premier catalog of anime titles can be seen on TV and via streaming and digital download, as well as in collectible Blu-ray and DVD sets at major retailers.

Learn more about VIZ Media, anime, and manga at www.viz.com .

Job Summary

VIZ Media, the world leader in English-language versions of manga and anime (Japanese comics and animation), is looking for a Licensing Coordinator to support our CPG Licensing & Promotions department. The Licensing Coordinator supports the Consumer Products Licensing team by coordinating day-to-day licensing operations across multiple entertainment properties and licensed categories. This role serves as a central point of coordination between internal departments, licensors, licensing agents, and licensees to ensure licensing deals, approvals, reporting, and product lifecycles progress efficiently and on schedule. The Licensing Coordinator manages deal workflow, tracks approvals, prepares presentations and business materials, and supports partner, licensor, and cross-functional communications. This position is ideal for a highly organized, detail-oriented individual looking to build a career in consumer products licensing, entertainment, or brand management.

What you’ll do:

• Coordinate day-to-day administrative support for the Consumer Products Licensing team across multiple product categories and territories.
• Prepare Deal Memos and supporting documentation for internal and licensor approval.
• Track licensing opportunities from deal submission through execution using internal project management systems.
• Maintain accurate records of licensees, agreements, product categories, approvals, reporting, and key business milestones.
• Coordinate execution of licensing agreements with Licensing, Contracts, Finance, and external partners.
• Monitor renewal timelines and contract expiration dates, proactively notifying Licensing Managers of upcoming deadlines.
• Assist in onboarding new licensees
• Serve as a liaison between licensees, licensing agents, licensors, and internal departments including Contracts, Product Development, Brand Assurance/Approvals, Marketing, Finance, and Legal.
• Track approval timelines and follow up with internal and external stakeholders to ensure timely completion.
• Assist with overdue payment and forecast reconciliation.
• Coordinate sample requests for licensors, partners, internal stakeholders, and marketing initiatives

In addition to these responsibilities, perform other activities as assigned.

The ideal candidate has:

• 1–3 years of experience in licensing, consumer products, entertainment, or administrative support.
• Exceptional organizational skills with the ability to manage multiple projects simultaneously.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite, Microsoft Office, My Media Box, Canva, Asana, and Slack.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to collaborate across multiple teams and external partners.
• Bachelor's degree or equivalent combination of education and experience.

Nice to have:

• Japanese language proficiency (reading, writing, and speaking) strongly preferred.
• Experience working with licensors or international business partners.
• Experience with royalty reporting or licensing administration.

Location: The Licensing Coordinator position is open to candidates local to the San Francisco Bay Area. VIZ Media operates on a hybrid schedule, and the Licensing Coordinator should expect to work onsite at our Downtown San Francisco office 2 times per week. There may be some required travel for this position to attend conventions or trade shows.

Schedule: This is a Regular Full-Time position with flexibility in working hours outside of our core hours of 10:00am - 4:00pm.

Compensation: $65,000 - $75,000 annually, depending on experience, with additional variable compensation

VIZ Media offers the following benefits to its eligible employees:

• Partially subsidized Health, Dental, and Vision insurance
• 401(k) savings plan – including employer matching
• Flexible Spending – health and dependent care
• Commuter stipend for in-office work
• Life Insurance/AD&D/STD/LTD
• Legal & ID Theft insurance
• Group Pet insurance rates
• Paid holidays, vacation, and sick time - plus your birthday is a holiday!
• Wellness program, including fitness membership discounts and reimbursement
• Full time casual dress

As part of a multi-media entertainment company, employees may be subjected to work-related content such as: sexually explicit images, nudity, and graphic violence. Applicants should be willing to work with this type of content.

VIZ Media is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status, or any legally protected status.