Business Operations Associate

QuadSci; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

QuadSci is seeking a proactive Business Operations Associate to help scale the business and strengthen internal operations. You will work closely with the Chief of Staff, own recurring processes, and build systems that enable growth.

This high-ownership role requires problem-solving, structured thinking, and collaboration across teams, with exposure to company strategy, finance, and operations to translate priorities into execution.

Qualifications

• 1-3 years of experience in business operations, consulting, finance, startup operations, or a similar analytical role.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and keep things moving.
• Strong analytical and problem-solving skills.
• Ability to take ownership of a task, independently work through challenges, and return with recommendations and solutions rather than simply escalating problems.
• Resourcefulness and initiative, with a willingness to figure things out and learn new tools and processes quickly.
• Proficiency with spreadsheets and data analysis.
• Strong written and verbal communication skills.
• Comfort operating in a fast-paced startup environment with ambiguity and changing priorities.
• Interest in finance, business performance, and operational efficiency.

Responsibilities

• Support and execute cross-functional initiatives across the company, partnering with Engineering, Sales, and leadership.
• Own recurring operational processes, ensuring workflows are efficient, documented, and consistently executed.
• Identify opportunities to improve internal processes, automate manual work, and build scalable operating systems.
• Coordinate company-wide initiatives, planning processes, and internal projects.
• Maintain operational documentation, trackers, and reporting to improve visibility into company priorities and execution.
• Take ownership of operational problems from identification through resolution.
• Support budgeting, financial planning, and expense tracking processes.
• Monitor vendor spend, subscriptions, and recurring operating expenses.
• Help manage procurement, vendor relationships, and contract renewals.
• Support financial reporting and analysis to improve visibility into company performance.
• Assist with cloud and infrastructure cost monitoring and optimization (FinOps), partnering with Engineering to identify cost drivers, opportunities for savings, and spend trends.
• Support hiring and people-related operational processes as the company grows.
• Help coordinate internal communications, planning, and company-wide initiatives.
• Partner with leadership to improve organizational effectiveness and operational execution.

Job description

About the Role

QuadSci is looking for a proactive, analytical, and highly organized Business Operations Associate to help scale the business and strengthen our internal operations.

Working closely with the Chief of Staff, you'll support cross-functional initiatives, own recurring operational processes, and help build the systems and workflows that enable QuadSci to grow efficiently.

This is a high-ownership role for someone who enjoys solving problems, bringing structure to ambiguity, and working across teams. You'll have exposure to company strategy, finance, and operations while helping turn priorities into execution.

What You'll Do

Business Operations

• Support and execute cross-functional initiatives across the company, partnering with Engineering, Sales, and leadership.
• Own recurring operational processes, ensuring workflows are efficient, documented, and consistently executed.
• Identify opportunities to improve internal processes, automate manual work, and build scalable operating systems.
• Coordinate company-wide initiatives, planning processes, and internal projects.
• Maintain operational documentation, trackers, and reporting to improve visibility into company priorities and execution.
• Take ownership of operational problems from identification through resolution.

Financial & Business Operations

• Support budgeting, financial planning, and expense tracking processes.
• Monitor vendor spend, subscriptions, and recurring operating expenses.
• Help manage procurement, vendor relationships, and contract renewals.
• Support financial reporting and analysis to improve visibility into company performance.
• Assist with cloud and infrastructure cost monitoring and optimization (FinOps), partnering with Engineering to identify cost drivers, opportunities for savings, and spend trends.

Organizational Operations

• Support hiring and people-related operational processes as the company grows.
• Help coordinate internal communications, planning, and company-wide initiatives.
• Partner with leadership to improve organizational effectiveness and operational execution.

What We're Looking For

• 1-3 years of experience in business operations, consulting, finance, startup operations, or a similar analytical role.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and keep things moving.
• Strong analytical and problem-solving skills.
• Ability to take ownership of a task, independently work through challenges, and return with recommendations and solutions rather than simply escalating problems.
• Resourcefulness and initiative, with a willingness to figure things out and learn new tools and processes quickly.
• Proficiency with spreadsheets and data analysis.
• Strong written and verbal communication skills.
• Comfort operating in a fast-paced startup environment with ambiguity and changing priorities.
• Interest in finance, business performance, and operational efficiency.

Nice to Have

• Experience at an early-stage or scaling startup.
• Familiarity with budgeting, financial reporting, or vendor management.
• Exposure to cloud infrastructure costs, usage monitoring, or FinOps.
• Interest in AI infrastructure, developer tools, or enterprise technology.

What Success Looks Like

• Operational processes are well documented, efficient, and consistently executed.
• Cross-functional initiatives move forward with clear ownership and follow-through.
• Leadership has better visibility into operational priorities, spending, and company performance.
• Vendor and infrastructure spending are tracked and opportunities for optimization are identified.
• The company becomes more efficient and scalable as it grows.

Must be located in NYC.