Business Office Manager - Montello

First Atlantic Healthcare; Lewiston (ME); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Dental insurance

Disability insurance

Flexible schedule

Health insurance

Life insurance

Paid time off

Tuition reimbursement

Vision insurance

Job summary

First Atlantic Healthcare in Lewiston, Maine, is seeking a Business Office Manager. In this role, you will manage financial operations including resident billing, accounts receivable, and payroll duties. Your skills will support both residents and staff, ensuring all financial responsibilities are met efficiently.

The ideal candidate will have bookkeeping experience, excellent computer skills particularly in MS Office, and outstanding communication abilities. The position also offers various benefits including health insurance and a flexible schedule.

Qualifications

• Prior experience in bookkeeping.
• Proficient in MS Office and financial software.
• Excellent customer service and communication skills are essential.

Responsibilities

• Manage resident personal funds and billing processes.
• Prepare and submit monthly billings for services.
• Perform accounts receivable and collection duties.

Skills

Bookkeeping experience

Excellent computer skills

Customer service skills

Communication skills

Self-discipline

Patience

Interest in elderly care

Tools

MS Office

Financial systems

Job description

Business Office Manager Summary

As the Business Office Manager, you are able to use your skills to support the entire facility. You are a key contact for Residents and Employees; responsible for handling of resident personal funds, handling incoming payments, billing, collections, accounts payable and in addition, you manage employee new hire, benefit and payroll responsibilities.

Essential Job Functions

• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents.
• Work with family members and residents to ensure a good understanding of the financial responsibilities to the facilities
• Participate in the resident admission process by providing explanations of the facility’s rates, billing cycle and payment terms, including collecting the first month’s advance payment upon admission.
• Prepare and submit monthly resident billings for services provided.
• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments.
• Monitor and manage the accounts receivable and collection processes.
• Pursue past due accounts persistently and maintain proper back-up documentation.
• Obtain and submit all required documentation to bill third party payers as per program/company guidelines.
• Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed.
• Prepare and submit reports on a timely basis as required and directed by Administrator, this company, and governmental agencies.
• Provide statistics to audit and reimbursement for year-end processing.
• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties.
• Create a positive on-boarding experience for new hires.
• Bi-weekly payroll responsibilities

Office Manager Minimum Qualifications

• Bookkeeping experience.
• Excellent computer skills; ability to MS Office suite of products, as well as experience with financial systems.
• Amazing customer service and communication skills.
• Excellent self-discipline and patience.
• Self-motivated, able to keep up with this demands of this position.
• Genuine caring for and interest in elderly and disabled people in a nursing facility.

Benefits

• Dental insurance
• Disability insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance