Business Office Manager Healthcare

Infinity Healthcare Consulting; Mount Jackson (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Westpark a Waters Community seeks a Business Office Manager to oversee billing, payroll, and HR tasks. The BOM will manage accounts payable/receivable and resident trust funds, ensuring compliance and accurate reporting. Strong communication in English is required, with prior skilled nursing office experience.

Responsibilities include deposits, time studies coordination, and maintaining employee records. This is a full‑time, on‑site management role within a healthcare facility, reporting to the

Qualifications

• High School diploma required; an Associate degree in Business is preferred.
• At least three years of business office experience in skilled nursing.
• Must communicate in English, both verbally and in writing.

Responsibilities

• Handle payroll and time clock processing.
• Manage accounts receivable/payable and resident trust funds.
• Process new hire paperwork and benefits enrollment.
• Ensure compliance with licensing, background checks, and attestations.
• Prepare deposits and conduct bank deposits weekly.

Skills

Payroll processing

Accounts receivable

Accounts payable

HR duties

Resident trust funds

Education

High School Diploma

Associate Degree in Business

3+ years skilled nursing business office experience

Tools

Payroll software

Job description

Westpark a Waters Community is looking for a Business Office Manager (BOM) to join our Team!!

Under the direction of the Administrator, the Business Office Manager (BOM) manages all business functions and personnel including but not limited to accounts receivable, accounts payable, resident trust funds and assigned HR duties.

JOB DUTIES:

• Balances SUM journals to billing reports by the 10th of each month

• Follows Medicare procedures as needed or on a weekly basis

• Process Medicaid pending conversions as needed or on a weekly basis

• Reviews Medicaid authorized new admissions on a weekly basis, or as needed and ensures proper notification is sent to local department of Social Services regarding Medicaid admission to facility

• Prepares daily deposits, and makes deposit at the bank

• Verifies appropriate monies are being deducted for personal accounts on Medicaid residents. Advises Administrator whenever there is a discrepancy

• Demonstrates responsibility for the day-to-day activity in resident trust accounts, Including: a. Weekly requests for funds transfer of resident account monies from general savings to resident trust b. Prepares deposits weekly for r

• Gathers monthly auxiliary pharmacy bills and forwards them to corporate level personnel

• Prepares memorandums to departments regarding quarterly time studies at beginning of quarter. Receives quarterly time studies, ensures time is calculated and completed for two week period, and forwards a copy to the appropriate corporate level personnel

• Maintains Employee files and employee compliance

• Responsible for payroll and time clock processing.

• Ensures all new hire paperwork is complete and submits to the Payroll consultant. Prepares new hire packets.

• Orients employees on benefit plans to ensure individuals have an understanding of benefit offerings and enrollment provisions. Counsel employees on plan specifications so that individuals can make informed benefits decisions. Processes required documents through Payroll and Benefits Consultants to ensure accurate record-keeping and proper benefit deductions, changes and terminations.

• Verifies and maintains license certifications, criminal background checks, nurse aide registry checks and recertification.

EDUCATION/EXPERIENCE:

• 1. High School diploma required, Associates Degree in Business or at least three (3) years of business office in skilled nursing experience
• 2. Must have Skilled Nursing Experience
• 3. Must be able to communicate in English, both verbally and in writing, and possess sufficient communication skills to perform the tasks required.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, our company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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