Business Office Manager Healthcare

Westpark a Waters Community; Indianapolis, Northern (IN, KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Westpark a Waters Community is seeking a Business Office Manager (BOM) to oversee business functions including accounts receivable/payable, payroll, and resident trust funds. The BOM will work under the Administrator and supervise HR duties as assigned.

Qualifications include a high school diploma or an associates degree in business, or at least three years of skilled nursing business office experience, with strong English communication skills.

Qualifications

• High School diploma required or Associates Degree in Business, or at least three years of business office experience in skilled nursing.
• Must have Skilled Nursing Experience.
• Must be able to communicate in English, both verbally and in writing, and possess sufficient communication skills to perform the tasks required.

Responsibilities

• Balances SUM journals to billing reports by the 10th of each month.
• Follows Medicare procedures as needed or on a weekly basis.
• Process Medicaid pending conversions as needed or on a weekly basis.
• Reviews Medicaid authorized new admissions weekly and notifies the local Department of Social Services about admissions.
• Prepares daily deposits and makes deposits at the bank.
• Verifies proper deductions for personal accounts on Medicaid residents and reports discrepancies to Administrator.
• Oversees resident trust accounts and weekly fund transfers.
• Gathers monthly auxiliary pharmacy bills and forwards to corporate.
• Prepares memorandums for quarterly time studies.
• Maintains Employee files and employee compliance.
• Responsible for payroll and time clock processing.
• Ensures new hire paperwork is complete and submitted to Payroll consultant; prepares packets.
• Orients employees on benefit plans and handles enrollment documentation.

Skills

English communication

Attention to detail

Education

Associates Degree in Business

High School diploma

Job description

Westpark a Waters Community is looking for a Business Office Manager (BOM) to join our Team!!

Under the direction of the Administrator, the Business Office Manager (BOM) manages all business functions and personnel including but not limited to accounts receivable, accounts payable, resident trust funds and assigned HR duties.

JOB DUTIES:

• Balances SUM journals to billing reports by the 10th of each month

• Follows Medicare procedures as needed or on a weekly basis

• Process Medicaid pending conversions as needed or on a weekly basis

• Reviews Medicaid authorized new admissions on a weekly basis, or as needed and ensures proper notification is sent to local department of Social Services regarding Medicaid admission to facility

• Prepares daily deposits, and makes deposit at the bank

• Verifies appropriate monies are being deducted for personal accounts on Medicaid residents. Advises Administrator whenever there is a discrepancy

• Demonstrates responsibility for the day-to-day activity in resident trust accounts, Including: a. Weekly requests for funds transfer of resident account monies from general savings to resident trust b. Prepares deposits weekly for r

• Gathers monthly auxiliary pharmacy bills and forwards them to corporate level personnel

• Prepares memorandums to departments regarding quarterly time studies at beginning of quarter. Receives quarterly time studies, ensures time is calculated and completed for two week period, and forwards a copy to the appropriate corporate level personnel

• Maintains Employee files and employee compliance

• Responsible for payroll and time clock processing.

• Ensures all new hire paperwork is complete and submits to the Payroll consultant. Prepares new hire packets.

• Orients employees on benefit plans to ensure individuals have an understanding of benefit offerings and enrollment provisions. Counsel employees on plan specifications so that individuals can make informed benefits decisions. Processes required documents through Payroll and Benefits Consultants to ensure accurate record-keeping and proper benefit deductions, changes and terminations.

• Verifies and maintains license certifications, criminal background checks, nurse aide registry checks and recertification.

EDUCATION/EXPERIENCE:

• 1. High School diploma required, Associates Degree in Business or at least three (3) years of business office in skilled nursing experience
• 2. Must have Skilled Nursing Experience
• 3. Must be able to communicate in English, both verbally and in writing, and possess sufficient communication skills to perform the tasks required.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, our company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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