BUSINESS OFFICE MANAGER CCRC

Integritus Healthcare; Holyoke (MA); Sur place; USD 42 000 - 52 000; Plein temps

Résumé du poste

Integritus Healthcare Day Brook Village seeks an organized Office Administrator to maintain the Business Office in accordance with federal and state guidelines and Integritus policies. You will support billing, statements, and daily accounting tasks to ensure smooth operations in a healthcare setting.

The role requires a High School Diploma (associate's preferred) and prior experience with the elderly population is preferred.

Qualifications

• High School Diploma required; associate's preferred.
• Experience working with elderly population preferred.
• Previous long-term experience preferred.

Responsabilités

• Receive and follow administrative schedules from Administrator and policies.
• Answer phones, greet visitors, and deliver messages in absence of receptionist.
• Balance daily receipts and submit cash and balance sheets to accounting.
• Prepare and mail statements and postings per billing procedures.
• Maintain files of invoices, vouchers, and paid checks; assist accounting as needed.
• Facilitate petty cash and process various reports for administrators.
• Schedule repairs and maintenance for office machines; manage office supplies.
• Attend Department Managers meetings and support facility operations.

Connaissances

Office administration

Customer service

Billing support

Phone etiquette

Elderly care exp

Long-term experience

Formation

High School Diploma

Associate degree preferred

Description du poste

Come join this collaborative and innovative team. At Integritus Healthcare you will enjoy WEEKLY pay, generous time off, exceptional health insurance and the ability to grow in your career. Integritus Healthcare Day Brook Village wants you!

The primary purpose of this position is to maintain the Business Office in accordance with federal and state guidelines, in accordance with Integritus policies and procedures, and to assure that the business office is maintained.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Receive and follow administrative schedules/functions from Administrator and as outlined in the policies and procedures.
• In absence of receptionist, answer phones, greet visitors, deliver message, etc.
• Ensure all systems are functioning
• Assistant in the implementation
• Post daily journal and payments as required.
• Balance daily receipts, complete necessary forms, and submit cash and balance sheets to accounting personnel as needed.
• Post current changes to proper account and ledger and balance ledgers are required.
• Prepare and mail statements in accordance with established billing procedures.
• Prepare vouchers, check invoices, post accounts payable, etc.
• Maintain file of invoices, paid vouchers, cancelled checks, etc.
• Assist in the establishment and maintenance of adequate accounting system as necessary or directed.
• Facilitates the petty cash for facility.
• Types and process various reports for Administrator and department managers.
• Orders office supplies for facility.
• Attends all Department Managers meetings.
• Schedules repairs and maintenance for all office machines.
• Maintains and keeps current postage system in facility.
• Performs duties as requested by Administrator for the retirement community

Qualifications

• High School Diploma , associate's preferred
• Previous long-term experience preferred
• Previous experience working with the elderly population preferred

Working Conditions

Works in office areas and throughout the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Works beyond normal working hours, weekends and holidays and on other shifts/positions, as necessary. Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. Communicates with nursing personnel, and other department personnel. Is subject to hostile and emotionally upset residents, family members, personnel, visitors, etc. Is involved with residents, family members, personnel, visitors, government agencies and personnel, etc., under all conditions and circumstances. May be subject to the handling of and exposure to hazardous chemicals.

Physical And Sensory Requirements

While performing the duties of this job, the employee is constantly required to communicate and listen. This position requires standing, walking, twisting and bending. A listing of Physical & Sensory Requirements is on page 4.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.