Business Office Manager and Human Resource

Allure HCS; Prophetstown (IL); On-site; USD 48,000 - 56,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Tuition reimbursement

Daily pay

Job summary

Allure of Prophetstown is seeking a Business Office Manager / HR Director to oversee accounting, resident billing, payroll coordination, and human resources operations within the facility. This leadership role ensures compliance with healthcare regulations while fostering a positive workplace culture.

The position requires experience in healthcare finance, HR, and knowledge of nursing facility laws, with a Bachelor’s degree preferred.

Qualifications

• Minimum 3 years of experience in a billing or supervisory role in a healthcare business office.
• Experience with Medicare, Medicaid, and long-term care resident billing.
• Minimum 2 years of Human Resources experience.
• Knowledge of laws and regulations related to personnel administration in nursing facilities.
• Bachelor's Degree in Business Administration preferred but not required.

Responsibilities

• Oversee daily accounting and financial operations.
• Manage accounts receivable and resident billing.
• Coordinate payroll and PBJ filings.
• Maintain HR operations, policies, and employee files.
• Recruit, screen, and onboard new employees.
• Ensure HIPAA and OSHA compliance.
• Support leadership and improve accounting systems.

Education

Bachelor's Degree in Business Administration

Job description

Now Hiring: Business Office Manager (BOM) / Human Resources (HR) Director

Allure of Prophetstown

310 Mosher Drive | Prophetstown, IL

Salary: $47,840 - $56,160 annually
Job Type: Full-Time

At Allure, we are all family! We are seeking an experienced and motivated Business Office Manager / Human Resources Director to join our leadership team. This role is responsible for overseeing the day-to-day operations of the business office and human resources functions, ensuring the efficient management of financial processes, employee relations, and compliance with healthcare regulations.

Benefits

• 401(k) with 3% company match

• Health, Dental & Vision Insurance

• Disability & Life Insurance

• Tuition Reimbursement

• Daily Pay Option

• Paid Time Off (PTO) Package

• Supportive leadership team and collaborative work environment

Position Summary

The Business Office Manager / HR Director plays a critical leadership role in the facility by managing accounting functions, resident billing, accounts receivable, payroll coordination, and human resources operations. This position ensures compliance with healthcare regulations while supporting a positive and productive workplace culture.

Key Responsibilities

Business Office Responsibilities

• Assist in implementing and overseeing daily accounting and financial operations

• Maintain policies and procedures governing accounting functions

• Manage accounts receivable and resident billing

• Prepare and mail resident billing statements

• Monitor and report delinquent accounts

• Communicate with vendors and suppliers regarding invoice discrepancies

• Assist with financial reports, trial balances, and reconciliation of bank statements

• Maintain resident trust fund accounting and provide quarterly statements

• Ensure admission contracts and financial documentation are properly completed and filed

• Assist with improvements or changes to the facility accounting systems

Human Resources Responsibilities

• Assist in directing and managing the facility’s HR operations

• Recruit, screen, and coordinate interviews for prospective employees

• Conduct background checks and ensure compliance with hiring policies

• Maintain accurate employee personnel files and HR documentation

• Coordinate new employee orientation and onboarding

• Schedule and maintain mandatory staff training (HIPAA, OSHA, Compliance, etc.)

• Support employee relations, counseling, and disciplinary processes

• Conduct exit interviews and maintain records

• Ensure confidentiality of all employee information

• Review and process payroll and submit Payroll-Based Journal (PBJ) filings

• Promote a positive employee relations program within the facility

Qualifications

Minimum 3 years of experience in a billing or supervisory role in a healthcare business office
Experience with Medicare, Medicaid, and long-term care resident billing
Minimum 2 years of Human Resources experience
Knowledge of laws and regulations related to personnel administration in nursing facilities
Bachelor's Degree in Business Administration preferred but not required
Strong organizational, communication, and leadership skills

Working Conditions

• Ability to move throughout the facility during the workday

• Ability to lift or move up to 25 pounds as needed

• Ability to manage the mental and emotional demands of a leadership role

• Ability to assist in emergency evacuation procedures if necessary

Join Our Team

At Allure of Prophetstown, we are committed to providing exceptional care for our residents while creating a supportive environment for our staff. If you are an experienced professional looking to make a meaningful impact in a healthcare leadership role, we encourage you to apply today.