Business Office Manager

Manor Lake; Woodstock (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the community is seeking an Administrative Manager to oversee record keeping and accounting functions. The role involves supervising staff, processing payroll, and ensuring compliance with regulations. Ideal candidates will have administrative experience, be computer literate, and demonstrate a positive attitude towards the elderly.

Qualifications

• Must be 18 years or older.
• Previous experience in administration and bookkeeping required.
• Ability to effectively use office equipment.

Responsibilities

• Supervise reception staff and maintain employee files.
• Responsible for payroll processing and maintaining accurate records.
• Prepare weekly and monthly management reports.

Skills

Computer literacy

Bookkeeping

Administrative skills

Interpersonal skills

Education

Completion of secondary education

At least two years of undergraduate studies in business administration

Job description

Purpose:

To perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards.

ESSENTIAL FUNCTIONS

Job Functions:

• Supervise and direct reception staff and van driver.
• Maintain employee files; start new files containing all necessary forms to be in compliance with state regulations and determine that all areas are properly completed.
• Maintain files on employee medical insurance.
• Responsible for payroll processing, including maintaining record of employee sick and vacations time.
• Process all necessary forms for drug screening, background checks and abuse register checks of prospective employees.
• Research any questions regarding personnel and human resources.
• Maintain resident’s admission and discharge documentation, including the necessary documentation and forms required for LTC insurance residents.
• Update and maintain current file of community Policies and Procedures.
• Works with Executive Director regarding completion of local, county, state and federal agency reports. Prepares weekly and monthly reports such as rent-rolls, keyfactor reports, management reports, etc….
• Maintain updated records of all Certificate of Insurance.
• Serve on and participate in various committees in and outside the Community as appointed by the Executive Director.
• Assists Executive Director in explaining expense and revenue variances and keeps spend-down sheets on certain general and administrative expenses.
• Responsible for accurate resident billing in Vitals and monitoring of aged receivables and collection procedures.
• Maintain professional competence and keep abreast of changes in administrative procedures through attendance and participation in education programs, workshops, seminars and training programs.
• Participate as a Manager on Duty during assigned weekends.
  .* Any other tasks, assignments, projects or requests as deemed by management.

Qualifications:

• Must be 18 years of age or older
• Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices.
• Must have knowledge of office machines and equipment and be computer literate.
• Must read, write, speak and understand English.
• Must have satisfactory credit check.
• Previous experience or completion of appropriate training program.
• Patience, tact, enthusiasm and positive attitude toward the elderly.
• Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds.
• Must be able to squat, reach and stretch without distress. Must be able to tolerate extended periods walking, standing.