Business Office Manager

Freedom Plaza; Sun City Center, Northern (FL, KY); Hybrid; USD 33,000 - 44,000; Full time

Benefits offered by this job

Employee Gift Fund

Employee Helping Hands Program

Employee Referral Program with bonus

Scholarship opportunities

Paid Time Off & Holiday Pay

Paid Training

DailyPay

Beautiful Golf Course and Tennis Club

Team Member Recognition & Appreciation

Friendly, supportive team environment

Culture focused on safety and well‑be 

The BEST residents

Upscale retirement community

Job summary

Freedom Plaza is seeking a Business Office Manager to support the Executive Director with key financial, administrative, and operational functions in a premier Sun City Center retirement community.

The role requires organizational precision, strong MS Office skills, and the ability to handle confidential information while coordinating multiple priorities and stakeholders including leadership, staff, residents, and families.

Qualifications

• Proficiency in English reading/writing and clear communication.
• Must demonstrate high proficiency with Microsoft Office Suite.
• Able to type 40+ words per minute and produce accurate reports.
• Excellent telephone communication skills and professional demeanor.
• Ability to train small to medium groups and coordinate meetings/events.

Responsibilities

• Serves as secretary to the Executive Director and screens visitors.
• Manages Executive Director mail, answers routine inquiries, and schedules appointments.
• Prepares meeting notices, minutes, and statistical information.
• Oversees ordering of office supplies and maintains master resident/staff lists.
• Ensures confidentiality of employee, resident, vendor, and company records.

Skills

MS Office Suite

Typing 40 WPM

Telephone skills

Report preparation

Training staff

Communication

Confidentiality

Multi-tasking

Tools

Microsoft Office

Job description

Business Office Manager - Starting at $24

Are you an organized and dependable professional who enjoys balancing financial responsibilities with administrative support? Do you take pride in being the go-to person who keeps an office running smoothly while providing outstanding support to leadership, staff, residents, and families?

We're looking for a Business Office Manager who is ready to support the Executive Director with key financial, administrative, and operational functions. This is a great opportunity for a highly organized, detail-oriented professional who enjoys managing multiple priorities, maintaining confidential information, and helping keep our community running smoothly.

Freedom Plaza is a premier retirement community located in the heart of Sun City Center, offering an exceptional lifestyle for residents and an outstanding workplace for team members. Here, you'll have a front-row seat to the incredible life stories and experiences of some of the wisest people on earth while enjoying the unique setting of our upscale community, complete with the Freedom Fairways Golf Course and Tennis Club. More than just a workplace, Freedom Plaza is part of an extraordinary company committed to the future of senior living by investing in you. Don't just take a job—be part of an extraordinary life!

What You'll Do

• Serves as secretary to the Executive Director. Screens persons requesting to see the Executive Director and schedules appointments as necessary.
• Sorts and routes Executive Director mail. Answers routine mail and returns telephone calls.
• Prepares and types meeting notices, minutes, and statistical information.
• Supervises the ordering of all office supplies, paper supplies, copy machine supplies, printed forms, etc.
• Compiles and maintains various master lists and systems, resident listings, resident directories, staff home phone numbers, resident away list, etc.

Qualifications

• Proficiency in the English language enabling the employee to read, write, comprehend, and communicate simple instructions, correspondence, memos, etc.
• Must possess high level of proficiency with Microsoft Office Suite products.
• Ability to type 40 or more words per minute.
• Must demonstrate excellent telephone communication skills.
• Ability to prepare accurate and timely reports to meet required deadlines.
• Ability to train small to medium-sized groups of employees.
• Good communication skills (oral and written).
• Good inter‑department communication and teamwork skills.
• Ability to plan and organize meetings and events.
• Ability to maintain confidentiality of employee, resident, vendor, and company records and data.
• Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.
• Ability to compute simple math, including units of American money.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving few concrete variables in standardized situations.
• Ability to multi‑task, balance team and individual responsibilities, and respond promptly to resident and visitor needs.

Why You'll Love Working at Freedom Plaza:

• Employee Gift Fund
• Employee Helping Hands Program
• Employee Referral Program with bonus opportunities
• Scholarship opportunities to support career growth
• Paid Time Off & Holiday Pay
• Paid Training
• DailyPay – access your earnings the same day you work
• Beautiful Golf Course and Tennis Club, upscale community
• Team Member Recognition & Appreciation Programs (Check out our Glassdoor and Indeed pages!)
• Friendly, supportive team environment
• Positive culture focused on safety and well‑being
• The BEST residents
• Clean and well‑maintained upscale retirement community
• Independent working environment

Our Employee Benefits:

• Comprehensive Benefits Package:
  • Medical (4 plan options including two HDHP options and two PPO options)
  • Dental (3 options: Low, Medium and High Plan)
  • Vision (2 options: Low and High Plan)
• Short‑term disability (2 options) & Long‑term disability
• Life insurance with optional increased coverage
• Supplemental insurance: Accident (2 choices), Hospital Indemnity (2 choices), Critical Illness (2 choices)
• 401(k) Retirement Savings with company match!
• Identity theft protection
• Pet insurance
• Legal support
• Travel protection
• Virtual medical and mental health visits
• Virtual physical therapy
• CVS Health discounts
• Employee Assistance Program (EAP)

Our Extraordinary Impressions Culture

We live by our Hospitality Promises:

1. We greet you warmly, by name and with a smile.
2. We treat everyone with courteous respect.
3. We anticipate your needs and act accordingly.
4. We listen and respond enthusiastically in a timely manner.
5. We hold ourselves and one another accountable.
6. We make you feel important.
7. We embrace and value our differences.
8. We ask, “Is there anything else I can do for you?”
9. We maintain high levels of professionalism, both in conduct and appearance, at all times.
10. We pay attention to details.

Bring Your Energy! Share Your Creativity! Make a Difference!

EEO Employer

Learn more about background requirements at https://info.flclearinghouse.com/faq