Business Office Manager

Brandon Wilde; Sun City Center (FL); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Employee Gift Fund

Employee Helping Hands Program

Scholarship opportunities

Paid Time Off & Holiday Pay

Paid Training

DailyPay

Beautiful Golf Course and Tennis Club

Team Member Recognition & Appreciation

Friendly, supportive team environment

Safety and well-being focus

Job summary

Freedom Plaza is seeking a detail-oriented Business Office Manager to support the Executive Director with financial, administrative, and operational functions in a premier retirement community in Sun City Center, FL. You will manage schedules, communications, and reporting while maintaining confidentiality and multi-tasking across priorities.

The role emphasizes organization, accuracy, and teamwork within an upscale setting offering strong benefits and opportunities for growth in a supportive

Qualifications

• Proficiency in the English language enabling reading, writing and communication of simple instructions
• High level of proficiency with Microsoft Office Suite
• Ability to type 40+ words per minute
• Excellent telephone communication skills
• Ability to prepare accurate and timely reports to deadlines
• Ability to train small to medium-sized groups
• Strong communication (oral and written) and inter-department teamwork
• Ability to plan, organize meetings and events
• Maintain confidentiality of records and data
• Ability to present information in one-on-one and small groups
• Ability to perform basic math in US currency and understand instructions
• Ability to follow detailed instructions and handle standard situations
• Ability to multi-task and respond promptly to resident/visitor needs

Responsibilities

• Serves as secretary to the Executive Director and manages scheduling.
• Sorts mail, answers routine mail, and handles calls.
• Prepares meeting notices, minutes, and statistics.
• Oversees ordering of office supplies and related materials.
• Maintains master lists, resident directories, and staff contact info.

Skills

English proficiency

Microsoft Office proficiency

Typing speed 40+ wpm

Telephone communication

Report preparation

Train small to mid-size groups

Communication skills

Meeting planning and events

Confidentiality handling

Multi-tasking

Job description

Business Office Manager - Starting at $24

Are you an organized and dependable professional who enjoys balancing financial responsibilities with administrative support? Do you take pride in being the go-to person who keeps an office running smoothly while providing outstanding support to leadership, staff, residents, and families?

We're looking for a Business Office Manager who is ready to support the Executive Director with key financial, administrative, and operational functions. This is a great opportunity for a highly organized, detail-oriented professional who enjoys managing multiple priorities, maintaining confidential information, and helping keep our community running smoothly.

Freedom Plaza is a premier retirement community located in the heart of Sun City Center, offering an exceptional lifestyle for residents and an outstanding workplace for team members. Here, you'll have a front-row seat to the incredible life stories and experiences of some of the wisest people on earth while enjoying the unique setting of our upscale community, complete with the Freedom Fairways Golf Course and Tennis Club. More than just a workplace, Freedom Plaza is part of an extraordinary company committed to the future of senior living by investing in you. Don't just take a job—be part of an extraordinary life!

What You'll Do

• Serves as secretary to the Executive Director. Screens persons requesting to see the Executive Director and schedules appointments as necessary.
• Sorts and routes Executive Director mail. Answers routine mail and returns telephone calls.
• Prepares and types meeting notices, minutes, and statistical information.
• Supervises the ordering of all office supplies, paper supplies, copy machine supplies, printed forms, etc.
• Compiles and maintains various master lists and systems, resident listings, resident directories, staff home phone numbers, resident away list, etc.

Qualifications

• Proficiency in the English language enabling the employee to read, write, comprehend, and communicate simple instructions, correspondence, memos, etc.
• Must possess high level of proficiency with Microsoft Office Suite products.
• Ability to type 40 or more words per minute.
• Must demonstrate excellent telephone communication skills.
• Ability to prepare accurate and timely reports to meet required deadlines.
• Ability to train small to medium-sized groups of employees.
• Good communication skills (oral and written).
• Good inter-department communication and teamwork skills.
• Ability to plan and organize meetings and events.
• Ability to maintain confidentiality of employee, resident, vendor, and company records and data.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to compute simple math, including units of American money.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving few concrete variables in standardized situations.
• Ability to multi-task, balance team and individual responsibilities, and respond promptly to resident and visitor needs.

Why You'll Love Working at Freedom Plaza:

• Employee Gift Fund
• Employee Helping Hands Program
• Employee Referral Program with bonus opportunities
• Scholarship opportunities to support career growth
• Paid Time Off & Holiday Pay
• Paid Training
• DailyPay - access your earnings the same day you work
• Beautiful Golf Course and Tennis Club, upscale community
• Team Member Recognition & Appreciation Programs (Check out our Glassdoor and Indeed pages!)
• Friendly, supportive team environment
• Positive culture focused on safety and well-being
• The BEST residents
• Clean and well-maintained upscale retirement community
• Independent working environment

Our Employee Benefits:

• Comprehensive Benefits Package:
  • Medical (4 plan options including two HDHP options and two PPO options)
  • Dental (3 options: Low, Medium and High Plan)
  • Vision (2 options: Low and High Plan)
• Short-term disability (2 options) & Long-term disability
• Life insurance with optional increased coverage
• Supplemental insurance: Accident (2 choices), Hospital Indemnity (2 choices), Critical Illness (2 choices)
• 401(k) Retirement Savings with company match!
• Identity theft protection
• Pet insurance
• Legal support
• Travel protection
• Virtual medical and mental health visits
• Virtual physical therapy
• CVS Health discounts
• Employee Assistance Program (EAP)

Our Extraordinary Impressions Culture

We live by our Hospitality Promises:

1. We greet you warmly, by name and with a smile.
2. We treat everyone with courteous respect.
3. We anticipate your needs and act accordingly.
4. We listen and respond enthusiastically in a timely manner.
5. We hold ourselves and one another accountable.
6. We make you feel important.
7. We embrace and value our differences.
8. We ask, "Is there anything else I can do for you?"
9. We maintain high levels of professionalism, both in conduct and appearance, at all times.
10. We pay attention to details.

Bring Your Energy! Share Your Creativity! Make a Difference!

EEO Employer

Learn more about background requirements at https://info.flclearinghouse.com/faq