Business Office Manager

Trustwell Living at Sinclair Place; Sequim (WA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Full medical benefits

Substantial PTO

Job summary

Trustwell Living is seeking a caring, proactive Business Office Manager to support a senior living community in Sequim, WA. You will oversee accounting functions, HR tasks, and office operations to keep the community running smoothly.

Join a team that values care, collaboration, and professional growth, with full-time hours, benefits, and generous PTO in a supportive environment.

Qualifications

• One or more years of office management experience including AR, Billing, AP and Payroll.
• Strong computer and organizational skills; accurate, dependable, and confidential.
• Excellent verbal and written communication with residents and staff.

Responsibilities

• Receives, sorts, and routes mail; maintains publications and distributes correspondence.
• Manages ordering, receiving, stocking, and distribution of community supplies.
• Handles AR, Billing, AP, General Accounting and Payroll processing.
• Supports recruitment and conducts pre-hire checks and orientation.
• Coordinates scheduling with the management team and follows up as needed.
• May supervise assigned employees and handle packages and communications.

Skills

Office management

Accounts receivable

Billing

Accounts payable

Payroll

General accounting

Computer skills

Customer service

Job description

Trustwell Living is currently seeking a caring, optimistic, and reliable BUSINESS OFFICE MANAGER.

AtTrustwell Living, we understand that employee performance is essential to providing optimal care for our residents. We offer a fun, safe, and caring work environment where purpose and positivity are valued. We strive to make a difference in the lives of those we serve by cultivating a team of passionate, driven individuals to achieve our mission of person-centered care.

• Full-time, Monday - Friday, normal business hours
• We offer full medical benefits to all Full-Time Employees
• Substantial Paid Time Off for all Full-Time Employees

POSITION SUMMARY:

Provides general office support with a variety of clerical activities and related tasks. Responsible for answering incoming calls, welcoming guests to the community, directing calls to appropriate associates, mail distribution, flow of correspondence, entering accounting data, requisition of supplies, and additional clerical duties.

POSITION RESPONSIBILITIES:

• Receives, sorts, and forwards incoming mail. Maintains and routes publications.
• Manages the ordering, receiving, stocking, and distribution of community supplies.
• Manages Accounts Receivable, Billing, Accounts Payable, General Accounting, and Payroll for processing.
• Supports department managers with the recruitment of new employees.
• Conduct, complete, and document all new employee orientation duties, including but not limited to pre-hiring criminal history, registry, and reference checks. Ensure health benefits enrollment is completed when chosen by new employees, as needed.
• Coordinate with the community management team on employee scheduling and follow-up.
• Conduct marketing tours and collectinitial inquiry information when requested. Assists with Lead Center input.
• May supervise assigned employees.
• Communication responsibilities include telephone, fax, visitor, and management of USPS, FedEx, and UPS packages, written correspondence distribution, and, if required, follow-up.

EMPLOYMENT REQUIREMENTS:

• Possession of strong computer and organizational skills. Organized, accurate, dependable, and keeps work/space clean.
• Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills—adequate and clear English speaking and writing ability.
• Interacts in a professional manner with Residents, the public, and co-workers. Works cooperatively with management. Displays willingness to assist co-workers when the situation requires
• Willingness to cross-train with other community positions.
• Ability to maintain strict resident and operational confidentiality.

TRAINING AND EXPERIENCE: One or more years of office management experience, including AR, Billing, AP, Payroll functions, and computer skills or equivalent combination of education and experience. Supervision and management of personnel preferred.

Why Join Us?

At Trustwell, we believe in creating a work environment that fosters growth and satisfaction. We offer competitive compensation, comprehensive benefits, and opportunities for professional development. By joining our team, you’ll become part of a community that values care and compassion toward its senior residents. We strive to build an inclusive work environment that celebrates differences and empowers all individuals with opportunities to channel their entrepreneurial spirit. Trustwell is an EEO employer.

Trustwell Living is an Equal Opportunity / Affimative Action Employer

All qualified applicants will receive consideration for employment without regard to disability, race, color, veteran status, religion, sex, or national origin.