Business Office Manager

Las Soleras Senior Living; Santa Fe (NM); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in senior living seeks a dedicated Business Office Manager to oversee office operations and ensure smooth functioning. In this role, you will maintain accurate records for accounts and payroll, supervise front desk staff, and provide leadership in the absence of the Executive Director. This position offers a chance to make a meaningful impact in the lives of residents while working in a supportive and compassionate environment. If you are organized, self-motivated, and possess strong communication skills, this opportunity is perfect for you to grow your career while making a difference.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Participation

Paid Time Off

Holiday Pay

Discounts through Perk Spot

Qualifications

• 2+ years of experience in office management or bookkeeping required.
• Strong verbal and written communication skills are essential.

Responsibilities

• Manage business office operations and maintain accurate records.
• Supervise front desk staff and coordinate employee benefits program.

Skills

Office Management

Bookkeeping

Accounts Payable

Accounts Receivable

Payroll Management

Communication Skills

Time Management

Organizational Skills

Supervisory Skills

Education

Associate Degree

Coursework in Business

Coursework in Accounting

Coursework in Office Management

Job description

At Spectrum Retirement Communities we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you!

Job Description

Schedule: Full Time, MOD shifts

The Business Office Manager manages the business office, front desk, telephones, community files and records, and provides leadership to the Community in the absence of the Executive Director.

Responsibilities:

• Maintain accurate records for all Accounts Receivable (including collections), payroll and petty cash; process items for corporate accounting functions under direct supervision of the Executive Director.
• Maintain current resident business files and leases. Maintain Community census data and Medicaid reimbursement, if applicable.
• Maintain confidentiality of information received regarding the Community, employees, and residents.
• Obtain and maintain all required employee paperwork and manage the employee files.
• Coordinate and maintain employee benefits program. Track employee training to ensure that all employees receive orientation and on-going training.
• Supervise front desk staff and any other administrative support staff. In smaller communities, cover the reception desk when at the community. Provide a backup for receptionist at larger communities. Oversee the telephone training and quality assurance.
• Serve as Manager on Duty in the absence of the Executive Director.

Qualifications:

• A minimum of 2 years’ experience in an office management, bookkeeping, or other similar position required.
• Prior Accounts Payable, Accounts Receivable and Payroll experience required.
• Self-motivated, organized, and professional. Have a neat, professional, courteous manner and appearance. Possess good public relations, communication, general office, clerical and telephone skills.
• Must have administrative management and supervisory skills.
• Must have the ability to handle multiple tasks and priorities and have excellent time management and organizational skills and be able to meet deadlines.
• Strong verbal and written communication skills.
• Ability to work effectively with different levels of personnel.
• Ability to relate well to residents and their families.
• Minimum of an associate degree or comparable experience. Course work in Business, Accounting, or Office Management field is preferred.

Additional Information:

If you join Spectrum as a full-time team member, your story will include eligibility for medical insurance, dental insurance, vision insurance, life insurance, and other voluntary insurance options. All part-time and full-time team members are eligible to participate in our 401(k), for paid time off, holiday pay, and discounts through Perk Spot.

Spectrum Retirement Communities strongly encourage all team members to be fully vaccinated against COVID-19, however, the vaccine is not a requirement to work with us.

Spectrum Retirement, LLC and all affiliates are Equal Opportunity Employers. We do not discriminate against employees or applicants on the basis of race, color, national origin, gender, sex, sexual orientation, pregnancy, gender identity or expression, disability, religion, age, genetic information, veteran status, or any other characteristic protected by federal, state or local law.

Spectrum Retirement, LLC also participates in the E-verify program through the Department of Homeland Security and the Social Security Administration.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Health Care Provider
• Industries: Hospitals and Health Care