Business Office Manager

Court at Round Rock; Round Rock (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to oversee accounting and human resource functions. This role involves directing administrative activities, managing new hire onboarding, and ensuring compliance with applicable standards. The ideal candidate will be responsible for bookkeeping, payroll, and benefit administration while maintaining confidentiality and accuracy in all financial matters. Join a supportive team where your contributions will directly impact the community's well-being and operational efficiency. If you're passionate about making a difference and thrive in a collaborative environment, this opportunity is perfect for you.

Benefits

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• Experience in bookkeeping or a clerical position is essential.
• Ability to read, write, speak, and understand English.

Responsibilities

• Oversees accounting and HR functions, ensuring compliance with regulations.
• Conducts new hire orientation and administers employee benefits.
• Manages accounts payable and maintains confidentiality of resident information.

Skills

Bookkeeping

Human Resources

Communication

Education

High School Diploma

Tools

Basic Computer Skills

Job description

Summary:
Oversees the Accounting and Human Resource Functions. Responsible for directing the overall
administrative activities in accordance with current applicable federal, state and local standards,
guidelines, and regulations, and as directed by the Executive Director. Responsible for new hire on
boarding, benefit administration, payroll, maintain files, all bookkeeping and localized accounting functions for the community.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Responsibilities:

1. Responsible for completion of forms necessary for the generation of accounts payable and assignment of all expenses to the proper department code numbers.
2. Perform Human Resources function by conducting new hire orientation and administering benefits.
3. Responsible for banking deposits.
4. Responsible for verifying accuracy of all information on resident’s bill as well as providing the information to generate billing for new residents or departing residents.
5. Ensures that accounts payable procedures are processed timely & accurately.
6. Ensure that all proprietary, financial, and resident information is kept confidential.
7. Participates in monthly budget variance conference and reports.
8. Prepares and maintain business office and personnel files.
9. Prepares refund requests for members who move out and requests for refund of waiting list deposit.
10. Responsible for generation of all forms for new hires, personnel files and forms necessary to generate payroll for all employees.
11. Research and respond to resident inquiries regarding billing or any other business office function.
12. Receives, dates and answers any questions residents may have regarding monthly statements.
13. Facilitates and coordinates communications between staff and the Executive Director/Administrator.
14. Manages the Concierge department.
15. Interactive with residents and their families. Responsive to resident and family needs and requests within reason.
16. Responsible for dispersing and logging of petty cash including appropriate ledger accounting for cash disbursements.
17. Process and file all Workers Comp Claims
18. Works closely with other Department Managers to promote teamwork.
19. Maintains confidentiality of all resident information.
20. Performs any other duties assigned by the Executive Director/Administrator.

Education and Experience:

• Must have high school education.
• Must be able to read, write, speak, and understand the English language.
• Must have experience in bookkeeping or a clerical position.
• Recommended to have basic computer skills.