Business Office Manager

Tallis; Pasadena (CA); On-site; USD 45,000 - 51,000; Full time

Job summary

Golden Rose Care Center in Pasadena, CA is seeking a Business Office Manager to oversee the day-to-day operations of the facility's business office. You will ensure policy compliance, protect assets, and maximize cash flow while leading administrative staff and maintaining accurate records.

The role requires 2–4 years in healthcare billing, a related degree, supervisory experience, and knowledge of reimbursement and budgeting processes to support efficient operations.

Qualifications

• 2-4 years experience in healthcare billing, preferably in long-term care.
• Bachelor's or Associate degree in business or accounting preferred.
• Supervisory experience required.
• Public Notary preferred.
• Ability to understand healthcare reimbursement, billing, and accounting principles.
• Ability to understand, control, and track direct spending and labor budgets.

Responsibilities

• Oversee daily business office activities and ensure compliance with policies and regulations.
• Audit and document accounting/financial data for the care center.
• Manage department budget and ensure expenses stay within limits.
• Oversee payroll accuracy and timeliness.
• Oversee Resident Trust Account and regulatory compliance.
• Maintain accurate, up-to-date business records and files.
• Collaborate with staff to implement improvements and train personnel.

Skills

Healthcare billing experience

Supervisory experience

Budgeting

Education

Bachelor's or Associate degree in business or accounting

Job description

Business Office Manager

Location: Pasadena, California

Company: Golden Rose Care Center

Job Type: Full-Time

Compensation: $33 - $37 HOURLY

We are seeking a highly motivated and experienced Business Office Manager to join our team at Golden Rose Care Center, a skilled nursing and subacute facility providing comprehensive post-acute, long-term, and high-acuity clinical care. As a Business Office Manager, you will be responsible for ensuring the overall business office operations run smoothly and efficiently, safeguarding facility assets, and maximizing cash flow.

POSITION SUMMARY

As a Business Office Manager, you will be responsible for overseeing the day-to-day activities of the business office, ensuring compliance with company policies and regulations, and providing support to the administrative staff. Your duties will include:

• Demonstrating commitment to our company's mission, values, and standards of ethical behavior

• Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers

• Ensures that all residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times

• Compiles, audits, and documents accounting/financial data for the Care Center

• Performs other related duties as required

DUTIES AND RESPONSIBILITIES

• Demonstrates knowledge of facility and departmental quality improvement activities and/or participates in quality improvement meetings
• Recommends any equipment and supplies needed for the department as well as any departmental improvements
• Participates in and/or leads on-the-job training, in-service education, and orientation programs
• Assists in development of department budget and ensures expenses are within budgeted parameters
• Oversees payroll function, ensuring its accuracy and timeliness
• Oversees the Resident Trust Account and assures that all regulations are followed regarding the fund
• Ensures that all business records and files are accurate, complete, and up-to-date
• Performs follow-up reviews of issues identified by financial/administrative review and internal audit reports

REQUIREMENTS

• 2-4 years experience in a healthcare billing, preferably in long-term care environment

• Bachelor's or Associate degree from an accredited college with specialization in business or accounting preferred

• Supervisory experience required

• Public Notary preferred

• Ability to understand and implement healthcare reimbursement, billing, and accounting principles

• Ability to understand, control, and track direct spending and labor budgets