Business Office Manager

Generations; Oregon (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

Generations is seeking a Business Office Manager to provide accounting support, enforce a strict segregation of duties between the community's Business Office Coordinator (BOC) and accounting tasks, and ensure compliance with federal, state and senior-living regulatory requirements. Incorporates Generation's mission, vision, and values in the daily work and interactions with others.

In this role, you will lead month-end close activities, manage AP/AR, collaborate with the accounting team, train

Qualifications

• 3–5 years of experience in business office or accounting functions.
• Senior living/healthcare or multi-site experience preferred.
• Strong knowledge of government regulations and tax practices.

Responsibilities

• Support timely month-end close activities.
• Review, approve, and process AP/AR transactions.
• Collaborate with BOCs and the accounting team to ensure financial accuracy.
• Provide training and guidance to BOCs.
• Assist with audit preparations and staffing coverage during peak periods.
• Maintain internal controls and segregate AP/AR duties.

Skills

Regulatory compliance

Attention to detail

Process improvement

Education

High school diploma or GED

Bachelor's degree in Business or Accounting (preferred)

Tools

Point Click Care

Sage

Procurement Partners

Microsoft Outlook

Microsoft Word

Microsoft Excel

OneNote

Job description

General Job Summary

The Business Office Manager at Generations is responsible to provide accounting support and enforce a strict segregation of duties between the community's Business Office Coordinator (BOC) and accounting tasks including, but not limited to accounts receivable/payable, and internal controls, while ensuring compliance with federal, state and senior-living regulatory requirements. Incorporates Generation's mission, vision, and values in the daily work and interactions with others.

Essential Functions & Receptibilities include, but are not limited to the following:

• Support timely and accurate month-end close activities in accordance with Generations' financial calendar.
• Review, approve, and process accounts payable and accounts receivable transactions, including vendor invoices, deposits, rent statements, and resident refunds.
• Collaborate with Business Office Coordinators, Staff Accountants, and the accounting team to ensure financial accuracy and improve workflows.
• Provide training, guidance, and operational support to BOCs as needed.
• Assist with financial data entry, resident inquiries, audit preparations, and coverage during staffing shortages or peak workload periods.
• Verify compliance with internal controls, including separation of AP and AR functions.
• Maintain an organized, professional office environment and adhere to Generations' policies and standards.
• Demonstrate company values by promoting choice, dignity, independence, individuality, and privacy in all interactions.
• Perform all other duties as assigned.

Qualifications And Skills Required

• High school diploma or GED required (bachelor's preferred in Business or Accounting).
• 3-5 years of experience in business office or accounting functions.
• Senior living, healthcare or multi-site experience strongly preferred.
• Working knowledge of accounting best practices such as payables, receivables, and reconciliations.
• Strong knowledge of Federal, State, City, and County regulations and tax practices, and Medicaid regulations.
• Must pass background check and meet state regulatory standards.

Technology Used

• Accounting software: Point Click Care and Sage
• Procurement software: Procurement Partners
• Microsoft Outlook, Work, Excel and OneNote

Generations provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Bringing generations together with the joy of living and everything it means to be human.