Business Office Manager

Arbor Oaks Terrace Memory Care; Newberg (OR); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan with employer match

Short-term disability

Life/AD&D insurance

Flexible Spending Account

Job summary

Frontier Senior Living is seeking a Business Office Manager for Arbor Oaks Terrace Memory Care in Newberg, OR. The role concentrates on accounting, bookkeeping, and overseeing financial operations of the community.

Responsibilities include payroll processing, AR/AP management, and staff supervision in collaboration with the Executive Director. A high level of communication and teamwork with residents, families, and staff is essential for success.

Qualifications

• Excellent written and verbal communication skills.
• Experience in bookkeeping and front-desk operations.
• Ability to manage accounts payable/receivable and payroll processes.
• Strong organizational and multi-tasking abilities.

Responsibilities

• Oversee accounting and general bookkeeping for the facility.
• Update AR and census changes; process move-ins/move-outs.
• Manage payroll reporting and submit hours to payroll.
• Coordinate with staff accounting on AP/AR/payroll issues.
• Maintain resident, employee, and business files.
• Provide receptionist support and supervise related staff as needed.

Skills

Accounting

Payroll processing

Accounts receivable

Accounts payable

Communication skills

Interpersonal skills

Team collaboration

Clerical skills

Conflict resolution

Tools

Payroll software

Accounting software

Intranet/office systems

Job description

Frontier Senior Living is seeking an outstanding Business Office Manager to join the Arbor Oaks Terrace Memory Care community located in Newberg, OR. Demonstrated success as a leader in similar settings is required of the Business Office Manager.Frontier Senior Living's portfolio of communities spans throughout the United States with each community sharing a commitment to superior service and quality lifestyle for our residents within their own unique setting. Frontier's mission is to provide an enriched and meaningful experience for our residents, team members, and community partners. If you are as committed and passionate about serving the needs of our senior residents as we are, we encourage you to apply and experience the Frontier Difference.The Business Office Manager assists the Executive Director in ensuring that all functional areas required to operate the community are covered at all times. The Business Office Manager’s primary duty consists of managing and overseeing the accounting and general bookkeeping of the facility. The Business Office Manager may be required to work additional hours at the Executive Director’s request.Primary Duties and Responsibilities:Professionally greets visitors and directs inquiries in a positive, service-oriented mannerProfessionally answers phones and accepts appropriate information or messages. Provides backup to receptionist as needPromotes and maintain positive relations with residents, their families, staff, and guestsProvides marketing tours and arranges marketing meals, as appropriateParticipates in the recruiting, interviewing, evaluation and supervision of receptionist staff and provides general direction to these employees to ensure staff hours, quality services, and customer service is met at all timesAssists the Executive Director and key department leaders with pre-employment screening of new hiresReceives and distribute mail to appropriate personnel and residentsRegularly updates staff bulletin boards, resident bulletin boards, and other related communication areasReceives and records monthly rental and other payments. Updates A/R system as neededUpdate the A/R system daily with all census changes; move-ins, move-outs, transfers, and level of care changesMonitors and collects all past due rents in a timely manner to include working with Medicaid case managers, residents, family members and/or responsible partiesMaintains resident, employee and other business filesPrepares semi-monthly payroll report for staff. Submits hours to Payroll Department for processingEnters all new employee information, wage changes, address changes, and employee termination information into the intranet websiteCommunicate with the Staff Accounting as often as necessary to ensure that A/P, A/R, and payroll processes are operating smoothly and to resolve any issues in a timely manner.Other duties as assignedFrontier Senior Living offers a competitive salary and a work environment that encourages initiative and fosters respect. Frontier Senior Living offers medical, dental, vision, life/AD&D, Flexible Spending Account, Short Term Disability, Accident Insurance, Critical Illness Insurance, and Hospital Indemnity Insurance. We also offer a 401(k) plan with a competitive Match program. To discover more about the Frontier Senior Living team, please visit our site at www.frontiermgmt.comEqual Opportunity Employer/ Drug-Free WorkplaceOther Requirements:Must possess excellent written and verbal communication skills.Basic clerical skills required including typing, filing, light bookkeeping, computer proficiency and be able to work in an environment with multiple interruptionsMust possess conflict resolution skills. Ability to resolve disputes in an effective and positive mannerThe position requires a pleasant nature and a willingness and desire to work with the elderlyAbility to function as a team memberGood interpersonal skills with all levels of staff, residents, families, and the public